What is an outgoing subaward?
A subaward is the award mechanism UVM issued or provided to a subrecipient who will have responsibilities of carrying out a part of the sponsored award issued to UVM. The federal definition of a subaward and subrecipinet can be found at Uniform Guidance 200.92 & 200.93. “Subaward” and “Subcontract” are used interchangeably.
Subrecipient Selection Process
The UVM Principal Investigator is in the best position to select the subrecipient that will be included in the grant application. The selection is normally based on the subrecipient’s technical experience and the ability to perform the portion of the scope of work being proposed to the sponsor.
Distinguishing between a Subrecipient, Supplier or Consultant
Below is a guide that outlines factors that assist in determining whether the third party you will be working with is classified as a Subrecipient, Supplier or Consultant.
All subrecipients, suppliers, or consultants must be a UVM registered vendor in order to process payments. Please work with Disbursements to register your subrecipient as a vendor.
| Subrecipient | Supplier | Consultant |
|---|---|---|
| Intellectually significant portion of programmatic effort | Goods and Services provided within normal business operations | Service provided within normal business operation |
| Responsible for programmatic decision making | No programmatic decision making | Provides an expert opinion |
| Responsible for same regulatory and compliance requirements as prime recipient | Fee for Service | No stake in outcome of project |
Other information worth understanding when working with a particular classification:
| Subrecipient | Supplier | Consultant |
|---|---|---|
| PIs work with SPA’s outgoing Subaward Office to generate subaward and assist in monitoring performance | PI’s work with Purchasing Services to generate purchase orders and/or service contracts. | PI’s work with Purchasing Services to generate purchase orders and/or service contracts. |
| Subject to the prime award conditions as if receiving the award directly | Subject to procurement conditions, not the full prime award conditions | Subject to procurement conditions, not the full prime award conditions |
| F&A is normally charged only on the first $25,000 of the subaward amount | F&A is charged on the full amount of the vendor amount | F&A is charged on the full amount of the consultant amount |
| If federal funds, subject to Uniform Guidance single Audit | If federal funds, not subject to Uniform Guidance single Audit | If federal funds, not subject to Uniform Guidance single Audit |