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  3. Microsoft Teams – Hosting Office Hours

Microsoft Teams – Hosting Office Hours

Hosting Open Office Hours

In any Channel within your Class Team, click on the video camera icon at the top, right of the Posts tab and choose Schedule a Meeting.

 

When scheduling the meeting, you can have it repeat (e.g., daily, weekly, etc.).

When you schedule a meeting for the future, all students in your Team will receive an email invitation and it will show up on their Teams/Outlook calendars. The meeting will also be listed in your Posts within the Channel where you created it.

At the appropriate time, join the meeting. Your students will do the same. All meeting participants will find it in multiple places:

  • within the Posts of the Channel (if more conversation occurred after the meeting was scheduled, the meeting may no longer be visible – scroll up)
  • on their Outlook calendar
  • on their Teams calendar

Accepting Meeting Invitations Removes Them from Inboxes

When you accept a calendar invitation from within the Outlook email system, it removes the email with the calendar invitation from your inbox and archives your response on your calendar.

Once you have joined the meeting, you can share content and text chat with participants. Turning off videocameras can increase bandwidth stability of the session. Muting microphones can decrease background noise.

To Schedule Private 1:1 or Small Group Office Hours

Open the Teams Calendar and create a new Meeting with the person or people with whom you wish to meet.

Fill in the appropriate details (subject, attendees, date/time, details) and click “Send.”

When you schedule a meeting for the future, all students invited to the meeting will receive an email invitation and it will show up on their Teams/Outlook calendars.

At the appropriate time, join the meeting. Your students will do the same. All meeting participants will find it in multiple places:

  • on their Outlook calendar
  • on their Teams calendar

Accepting Meeting Invitations Removes Them from Inboxes

When you accept a calendar invitation from within the Outlook email system, it removes the email with the calendar invitation from your inbox and archives your response on your calendar.

Once you have joined the meeting, you can share content and text chat with participants. Turning off videocameras can increase bandwidth stability of the session. Muting microphones can decrease background noise.

To Meet Immediately for Private 1:1 or Small Group Office Hours

Start a new Chat with the person or people with whom you wish to meet.

Type the name(s) of the person/people with whom you wish to meet in the “to” field.

Once all the names have been entered, click in the “new message” field at the bottom of the page (this step is necessary to leave the “to” field at the top of the page).

Once you click in the “message” field, new icons will appear at the top of the page. Click the video camera icon for a videoconference or the telephone icon for an audioconference.

Once you have joined the meeting, you can share content and text chat with participants. Turning off videocameras can increase bandwidth stability of the session. Muting microphones can decrease background noise.

Updated on September 21, 2020

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