• University Manual - May 2025
• University Manual - Attachment 1

For faculty, staff, and postdoctoral position hires

FY26 Essential Hire Request form (PDF)

Among our highest priorities is the thoughtful, mission-driven, and strategic use of the university’s financial resources. Please consider the stewardship of gift and endowment discretionary funds carefully as you plan an event as well as the responsibility that accompanies the consumption of alcohol at university functions.

With pre-approval, discretionary gift and endowment funds may be used to purchase alcohol for guests and employees of the university, or for related set up expenses, at certain activities that have a social component. Employees will not be reimbursed for alcohol purchased while on individual business travel.

Only reasonably priced alcohol should be purchased.

Requests to purchase alcohol for students at all levels including undergraduate, graduate, and medical will not be approved (regardless of age or the institution in which they are enrolled).

Consistent with the Business Meal, Hospitality, and Amenity Policy (PDF), colleges, schools, and divisions reporting to the Provost may choose to use discretionary funds for the purchase of alcohol at one annual appreciation/employee morale gathering per year, hosted by the dean or vice provost.

Employees responsible for planning an event at which alcohol will be served, as well as the on-site employee host of the event, should review the Alcohol Service and Consumption at University Activities – Faculty and Staff operating procedure (PDF) and ensure that its conditions have been met.

There are two ways to submit your request. 

1. Through the InfoReady system at https://submit.uvm.edu, where you will find the:

• Limited Alcohol Request form
  For College/School recruitment and speaker dinners; guest’s alcohol purchase only
• Standard Alcohol Request
  For all other events at which alcohol will be served

You can find these forms in the overall UVM listing, and also by using the hamburger menu to navigate to the Curricular, Faculty, and Academic Processes section of the InfoReady website (that houses forms unique to the Provost’s Office).

2. By completing and submitting a PDF

• Limited Alcohol Approval Form (PDF)
  For College/School recruitment and speaker dinners; guest’s alcohol purchase only
• Alcohol Approval Form (PDF)
  For all other events at which alcohol will be served

Note: The Larner College of Medicine may use external 305 and external CME funds for the purchase of alcohol.

Contact

Lori Desotell, Executive Assistant to the Provost
Phone: 802-656-1417
Email: Lori.Desotell@uvm.edu

Summary of Program Integrity Rules

United States Department of Education Regulation 34 CFR 600.9, the “Program Integrity Rule,” was adopted to ensure that students have the opportunity to voice concerns relating to programs offered by postsecondary educational institutions authorized under Title IV of the Higher Education Act, as amended. The regulations require states to provide the opportunity for students to lodge the following types of complaints:

• Allegations of state consumer protection violations, including, but not limited to fraud and false advertising.
• Allegations that state laws or rules addressing the licensure of postsecondary institutions have been violated.
• Allegations regarding the quality of education or other accreditation requirements.

In compliance with Federal Program Integrity Rule, the University of Vermont (UVM) has listed multiple alternatives for individuals who wish to submit complaints regarding the above. UVM expects that any student complaint will be filed in accordance with any procedures currently in place at the institution before resolution is sought from a state agency or the university’s accreditation body. In the absence of a procedure, the complaint should be filed with the Office of the President for appropriate referral.

Recommended Content of Complaint

In order to facilitate effective response, initial complaints should include the complainant’s full name, address, and contact information, including email and telephone number. Complaints should specify enrollment status, i.e. whether the complainant is a current, former, or prospective student. The description of the complaint should include dates and college officials who were involved or have been contacted. Any supporting documentation, such as emails or other correspondence, should be included in order to help others understand the events leading to the complaint. Last, the complainant should state what, if any, remedy is sought.

As part of our efforts to modernize processes and policies in a variety of areas, in the coming months we expect a broad review of international travel procedures to improve the overall planning experience for faculty and staff. In the meantime, to ensure that those traveling internationally have proper support and information related to health and safety planning, we are implementing an interim process as follows:

Read details in the October 29, 2024 Memo (PDF)

Internal communications is the process of sharing information within the university. It is a vital component of the university's communication efforts that informs, promotes culture, fosters employee and student engagement, enhances knowledge sharing, and promotes alignment with university goals. Internal communications are issued across the institution through a variety of channels.

For more details: Division of Strategic Communication and the Office of the Provost - February 10, 2025 (PDF)

The academic and student success leadership onboarding worksheet is intended to guide college/school/divisional onboarding efforts for leadership hires. The document is broad; some elements will not apply to all new hires. Please use the document as a starting point to help craft a successful onboarding experience for your new hire.

Office of the Provost and Senior Vice President

The chart and table below describe how the Provost's Office is structured and organized effective September 1, 2025

Chart Format (PDF)

Table Format (HTML)