Large Teams Enabled classrooms are equipped with webcams, wacom one pen displays for virtual whiteboarding, as well as microphones placed throughout the lecture hall to pickup voices from in person participants so questions and discussion can be heard more easily by students who are attending remotely.
Get Started
These guides will help you use the room system, log in to the computer, sign into Teams, and arrange your monitors. Generally you'll use these steps every time you login to a classroom computer.
Step 1: Using the Room System
This classroom is equipped with a Tap & Tap Matrix control system.Tap & Tap systems are divided into Sources and Destinations.
Display the Room PC on the Desktop Monitor
- If the control system screen is off, give it a tap to wake the screen.
- Choose if you'd like to use a SINGLE or DUAL projector setup. Tap the buttons that correspond with your desired projector layout (in this example we'll use a single projector).
- To use the desktop computer monitors, tap the Desktop PC source, then tap the Monitor #1 destination.
- Tap the Extended Desktop source, then tap the Monitor #2 destination. Both desktop monitors should display an image from the classroom computer.
If you'd like to use the Desktop Monitor and Wacom Pen display in a dual screen/extended setup, please proceed through the remaining instructions in the Get Started portion of this guide. You will find these instructions in the Monitor Arrangement Options section below.
Send content to a Projector
To lower and share content on a projector, tap a video source, then tap the destination projector.
Tap either the Desktop PC or Extended Desktop, then tap the Projector destination.
Using the Camera System
Tap the Camera source, then tap the Aux Outputs destination.
This step is required to enable the classroom's microphone packs to work with Teams.
Select an Audio Source
Beneath each Video Destination, you will find an Audio Select button. Tapping on this button will change audio source to match the destination's video source. Only one audio source may be selected at a time.
The chosen audio source will appear with a green icon:
Hide/Mute Video
Beneath each Video Destination will be a Video Mute button. Tapping on this button will hide the content that is currently being displayed on that destination.
Required: Mic Pack Use
This classroom requires the use of a Mic Pack for input to Teams and the room's sound system.
To Connect a Microphone:
- Find the small black button on the microphone, then orient it to face the front of the mic pack.
- Insert the microphone straight into the mic pack - do not twist.
- Turn on the mic pack using the switch at the top. You may need to adjust room levels.
To Disconnect a Microphone:
- Turn off the mic pack using the switch at the top.
- Press and hold the small black button.
- Pull the mic out straight - do not twist.
Step 2: Logging into the Presenter Computer
General Purpose classrooms require NetID login.
To login to the classroom computers:
- If you don't see a login prompt, click anywhere on the screen to display the username and password fields. Enter your NetID and password to login.
- If the username field is populated with someone else's account, click Switch User in the lower left corner to login.
- If the username field is populated with someone else's account, click Switch User in the lower left corner to login.
- After successfully loging in you will be brought the Windows desktop. If this is the first time you have used this computer, it may take some additional time to create your personal profile.
Step 3: Signing into Teams
The first time you login to a presentation computer in a particular classroom you'll need to sign into Microsoft Teams.
Thereafter, when you visit this classroom and login to the computer, Teams will automatically launch and sign you in.
- Click the Continue as: netid@uvm.edu button.
- If prompted, select Work or School account
- If prompted, select Work or School account
- Sign in with your UVM NetID and password.
- Leave the box checked, and click OK. This step is important - leaving the box checked and choosing OK ensures the other Office applications on this computer will activate correctly.
- Click Done.
- That's it, you've successfully logged into Teams. The Teams application will launch automatically shortly.
Step 4: Join and record a Teams Meeting from the Classroom PC
This guide will show you how you join and record your Teams meeting from the calendar.
This guide assumes that you:
- Are already logged into the presentation computer
- Are already signed into Teams
- Have created teams enabled meetings for at least one of your classes
- Select the Calendar section from the left sidebar, then click on your class meeting.
- Click Join from the upper-right corner
- Ensure you're using Computer audio, and that both the webcam and microphone are toggled ON. It is best practice to check the Device Settings before joining the meeting. Click the Gear icon to verify your device settings.
- Verify that the devices settings are correct. In most rooms, you'll only have one option for most of these settings.
- Speaker - Room Audio
- Microphone - Line In (Realtek Audio)
- Camera - USB Capture HDMI
If you experience an issue with the camera in this room displaying a black image after checking that the webcam has been turned on in Teams, please see these troubleshooting steps below
- Once you have joined the meeting, don't forget to Record your lectures, if you wish to do so. Start your recording by selecting the More Options (tripple dot) menu, then click Start Recording.
Sharing content with Teams
These guides are intended to show you how to share various content through Teams using the available technology in the classroom.
PowerPoint Presentations
This guide assumes that you've already logged into the presentation computer and that you've signed into and joined your Microsoft Teams meeting associated with your lecture.
There is a built-in PowerPoint sharing option in Teams, however, using this method is not ideal for MIXED teaching modalities with in-person and remote students. The best option for sharing a PowerPoint presentation is to share a desktop and to open the PowerPoint application on the desktop that is being shared.
- From the Teams meeting, click the Share button located in upper-right corner of the meeting window.
- From the Share menu, select Desktop Screen #1 (if you're using the 'extended' display mode, you may want to choose screen #2 instead).
- A red border will appear around the desktop as an indication that it is being shared.
- Click the Start button, select the PowerPoint application.
- Open the slideshow you'd like to present, then start the presentation as you normally would. The slideshow will be visible to your in-person and remote students.
Document Camera
This guide assumes that you've already logged into the presentation computer and that you've signed into and joined your Microsoft Teams meeting associated with your lecture.
- Turn on the Document Camera by lifting up the camera arm (it will turn on automatically).
- From the Teams meeting, click the Share button located in upper-right corner of the window.
- From the Share menu, select Desktop Screen #1 (if you're using 'extended' mode, you may want to choose screen #2 instead)
- A red border will appear around the desktop as an indication that it is being shared.
- Click the "Start" button in the lower-left corner, then select the "Camera" app.
- The camera app will open and the Document Camera video feed should be visible.You can maximize the window to make the image bigger.
- If the webcam video is being displayed (only possible if the camera is set to off in Teams) in the camera app instead of the document camera, click the "switch camera" button to toggle back to the Document Camera.
- If the webcam video is being displayed (only possible if the camera is set to off in Teams) in the camera app instead of the document camera, click the "switch camera" button to toggle back to the Document Camera.
Sharing other Applications
This guide assumes that you've already logged into the presentation computer and that you've signed into and joined your Microsoft Teams meeting associated with your lecture.
- From the Teams meeting, click the Share button located in upper-right corner of the meeting window.
- From the Share menu, select Desktop Screen #1 (if you're using the 'extended' display mode, you may want to choose screen #2 instead).
- A red border will appear around the desktop as an indication that it is being shared.
- Open the application that you'd like to share with your students. If needed, move the application window to the desktop that is being shared (the one with the red border).
Sharing Video and Audio with Teams
- Verify that the PC or COMPUTER input on the control system in your classroom. This will display the PC Desktop monitor to on the Projector.
- You'll need to ensure that you are using the "Room Audio" device as a speaker in Teams. This is required to share audio from the PC through Teams to remote participants.
- NOTE: Some rooms may have options of ExtronScalerID, Crestron, DMP128 Plus USB, or EA244WMi instead of Room Audio
- NOTE: Some rooms may have options of ExtronScalerID, Crestron, DMP128 Plus USB, or EA244WMi instead of Room Audio
- From the Teams meeting, click the Share button located in upper-right corner of the meeting window.
- From the Share menu, select Desktop Screen #1 (if Desktop 2 is displaying on the projector, use that instead).
- You MUST select the Include computer sound option in order to have the sound from any video you play made available to students who are attending the lecture through Teams.
- You MUST select the Include computer sound option in order to have the sound from any video you play made available to students who are attending the lecture through Teams.
- A red border will appear around the desktop as an indication that it is being shared.
- You can now open and share your video, such as a YouTube clip.
Connecting from Laptops and iPads
If you'd like to use your laptop or iPad, you must first join the Teams meeting from the presenter computer. Joining your meeting from the presenter computer is required to use the webcam, microphone, document camera, pen display, and any other room equipment.
Once you've joined the meeting from the presenter computer, you will be able to join the meeting from your laptop.
Laptop - Join Teams Meeting
The instructions below will work for joining a Teams meeting from a Windows or macOS laptop
We recommend only using your laptop for specific use cases, such as needing to work with a piece of software or operating system that isn't available on the presenter computer. The presenter computer is equipped with a webcam, mic, pen display, and document camera -- this is what will be used to capture your lecture for remote students. If you don't use the presenter computer you will not have access to those pieces of equipment.
This guide assumes that you've already logged into and joined the meeting from the presenter computer.
- Open the Teams application from your Windows laptop.
- Select Calendar, then locate and click the meeting associated with your lecture.
- Click the Join button in the upper-right corner.
- When joining the meeting from your laptop, turn off your webcam, and microphone, then click the Audio Off button. These settings are required to prevent feedback. When you're ready, click the Join button to enter the meeting from your laptop.
- From the Teams meeting, click the Share button located in upper-right corner of the window.
- From the Share menu, select Desktop Screen #1 (if you're using different display settings, you may want to choose screen #2 instead)
- The desktop of your laptop will have a red border around it to signify that Teams is sharing your screen. Open whatever application is needed from your laptop so it can be seen by your students.
- GO BACK TO THE PRESENTER COMPUTER and maximize the Teams meeting window so your in person students can see the what you're sharing from your laptop on the classroom projector. Below is an example of what this might look like on the projector:
iPad - OneNote Class notebook
The steps below will show you how you join a Teams meeting from your iPad and share the OneNote app with all meeting participants.
This guide assumes that you've already done the following:
- Joined the Teams meeting from the presenter computer.
- Installed and have signed into Teams and OneNote on your iPad
- Open the Teams app on your iPad and select the Calendar. Locate the meeting for your desired lecture, tap it, and then tap the Join button.
- When joining the meeting, make sure that the video, mic, and sound have been turned Off. (tap each option to turn on/off). You will still be heard and seen through the presenter computer - turning these options off on your ipad will prevent feedback. When you're ready, click the Join button to enter the meeting from your iPad.
- Tap the More Options menu (three dots), the select Share.
- From the sharing options menu, select Share Screen
- Confirm screen sharing by tapping Start Broadcast - after a 3 second countdown your iPad screen will be shared with the meeting.
- Navigate back to the iPad's home screen, then open the OneNote app.
- Class OneNote notebooks will automatically appear for all of your class teams. Find the notebook for your lecture, tap it, then enter the Content Library (notes in the content librarby are set to read only and will be available to your students after lecture). Add a new Page for todays lecture, or continue where you left off last time.
- Select the Draw tab in order to use you Apple pencil. If needed, enter a title for the page, then begin writing your notes.
- When you're ready to stop sharing your iPad's screen, swap back to the Teams app, then tap Stop Presenting.
iPad - Microsoft Whiteboard app
The steps below will show you how you join a Teams meeting from your iPad and share the Microsoft Whiteboard app with all meeting participants.
This guide assumes that you've already done the following:
- Joined the Teams meeting from the presenter computer.
- Installed and have signed into Teams and Whiteboard app on your iPad
- Open the Teams app on your iPad and select the Calendar. Locate the meeting for your desired lecture, tap it, and then tap the Join button.
- When joining the meeting, make sure that the video, mic, and sound have been turned Off. (tap each option to turn on/off). You will still be heard and seen through the presenter computer - turning these options off on your ipad will prevent feedback. When you're ready, click the Join button to enter the meeting from your iPad.
- Tap the More Options menu (three dots), the select Share.
- From the sharing options menu, select Share Screen
- Confirm screen sharing by tapping Start Broadcast - after a 3 second countdown your iPad screen will be shared with the meeting.
- Navigate back to the iPad's home screen, then open the Microsoft Whiteboard app.
- The whiteboard app will open, create a new board, or use an existing one.
- When you're ready to stop sharing your iPad's screen, swap back to the Teams app, then tap Stop Presenting.
- If you'd like to Export your whiteboard to your class team so your students can access the board later, please see this guide.
Other Resources
Signing into Screencast-O-Matic
The first time you use Screencast-O-Matic in this classroom you'll need to sign in to activate it. The steps below will guide you through the process of activating Screencast-O-Matic. Please be aware that SOM is only licensed for use by faculty. For a quick start guide for how to use SOM, please look here.
- Click the Start button, then select the Screencast-O-Matic app.
- Select the "I have a Team Plan" option.
- Enter the URL code uvermont then click the "Submit" button.
- You'll be brought a UVM single-sign-on page. Enter your NetID and password.
- Screencast-O-Matic will activate and launch the application.
iClicker Cloud
The Center for Teaching and Learning has created this guide for how to use iClicker cloud.
Playing DVDs in a Classroom
To play a DVD, insert it into the disk drive of the classroom presenter computer. You can then play the DVD using the VLC application, installed on all classroom computers.
For instructions on using VLC, please see VLC's documentation.
You can also reserve a Blu-ray player and other multimedia equipment through UVM's Multimedia Services Desk.
Troubleshooting
The guides below are intended to help you resolve issues that may crop up when using the technology in the classroom.
Office apps (PowerPoint, Word, Excel, Onenote) ask me to Login
Office application should activate automatically after signing into Microsoft Teams. However, if you're receiving a prompt to "Sign In" when opening other Office applications you can do the following:
- Click the Sign In button.
- Enter your netid@uvm.edu email address.
- If prompted, select Work or School account.
- If prompted, select Work or School account.
- You'll be brought to a familar UVM single-sign-on page, enter your NetID and password to login.
- Keep the defaults, click OK.
- Click the Done button.
Your office application should open and activate!
Restart the Control System and Presenter Computer
Restarting the Classroom Computer and the control system can resolve a variety of different configuration errors.
To restart the Control System, tap System Off from the top right or bottom right corner of the system. Proceed through the prompts, then start the control system back up, as described in the Get Started section of this guide.
Wacom Pen Calibration
If you're experiencing an issue with the Pen on the Wacom display not lining up with the cursor properly, you will need to recalibrate the screen.
- Search for the Wacom Tablet Properties app using the Windows search bar.
- Select the Calibrate tab (1). From the dropdown menu, make sure the Wacom One monitor is selected (2). Then click the Calibrate button (3).
- Touch the pen to the + that appear on the screen.
- When you're finished, click the OK button.
The Wacom display is now calibrated and should allow you to write accurately with the pen.
Camera - Ceiling Mounted video feed is Black
In classrooms where the cameras are neither simple webcams nor are they Logitech MeetUps, you'll likely see permanently mounted pan-tilt-zoom style devices. In some cases you may find that the feed from the cameras has stopped working.
You'll want to restart the PC in a special way to get a complete shutdown instead of a hybrid one.
- Click the Start button and then click the Power button.
- While holding down the Shift key, click Shut down.
Wait until the system is fully off, then press the power button on the front of the PC visible in the equipment stack.
When the system has finished booting, log in and try the camera again from within Teams.
Resetting the Windows User Profile (80090030)
In some cases, it may be necessary to completely reset your User Profile on the Presenter Computer.
This process clears out any files and folders that are stored locally on this computer - please consider using Microsoft OneDrive, MyDocs, or some other approved cloud or network storage solution when using classroom computers.
- Open Software Center
- In the Applications section, open the Maintenance: Restart and Delete Profile
- Click Install
- When prompted to restart the computer and reset the user profile, click Yes
After the computer restarts, you can log back in, as described in the Get Started section above.
Teams quits shortly after launching
If you experience issues with Microsoft Teams on a classroom computer, such as automatically quitting after launch, issues with recognizing or signing out of your account, or other major issues, you may need to run the UVM Program to fully reset the local installation and configuration files for Microsoft Teams.
- Open Windows Explorer and go to C:\local\
- Double-click teamsfix.exe to reset your local Teams files.
- Microsoft Teams will relaunch automatically after a few minutes and sign you in with your UVM NetID and password
If you are still experiencing issues with Microsoft Teams, please try restarting the computer. Contact the UVM Tech Team for assistance with further issues.