If a UVM signature is required on a purchasing contract, Purchasing Services will arrange for signature by an official with a current delegation of signatory authority. For more information, please refer to the Purchasing Thresholds, Requirements, and Approvals chart (PDF), Section 1 of the Contract Approval and Signatory Authority Policy, or the Purchasing Policy.
IT Contracts
IT-contract reviews are initiated by submitting a Contract Review Footprint. When entering, choose "Information Technology Software, Hardware, and/or Services" from the drop-down menu for "Contract Type."
Non-IT Purchasing Contracts
Contracts for the purchase or lease of non-IT goods or services must be submitted to Purchasing Services for review through our Footprints system prior to execution. Non-IT contracts include service agreements, quotes, estimates, proposals, terms and condition documents, etc. Purchasing generally needs two to four weeks to review and approve a new pending contract, based on the volume of incoming contracts and the general procedure to review contracts as they are received. See the step-by-step user guide (PDF) for more information.
Speaker Engagements
- Speaker engagement letters (Word) are required if the honorarium or speaker fee will be greater than $500 or the speaker travel expenses will be greater than $500.
- Speaker engagement letters (Word) are required for speakers who are recorded or photographed, regardless of dollar amount, including if no honorarium will be paid.
Consult the Speaker Engagement Template Procedures (PDF) and FAQs.
Services Agreements
- Technology Services Agreements (Word) are required for technology, technology consultation, web hosting and design, software design and implementation, and hosting or processing UVM data services regardless of the dollar amount.
- Visual Media Services Agreements (Word) are required for visual media, photography, videography, artwork, and illustration services regardless of the dollar amount.
- Services agreements (Word) are required when a specialized services template does not apply and the total value of the services, including fees and expenses, will be greater than $1,000.
Consult the Services Agreement Procedures (PDF) and FAQs.