Campus over looking Lake Champlain

Exceptional academic advising requires both the advisee (student) and faculty advisor to be well informed and fully engaged in the process, and the Degree Audit provides necessary information relevant to the student's progression through the program of study.

It is the student's responsibility to be familiar with the advising materials so they are prepared to make informed decisions throughout their program in the College of Education and Social Services (CESS). In addition to these materials, students will also have access to their Degree Audit. It is a more comprehensive version of the Program Checksheet which shows courses in progress, assigned grades for completed courses, your GPA, and generally tracking your progress right through program completion.

Advising

First Year and Transfer Students

  • Access and become familiar with your Degree Audit.  The Degree Audit system tracks your academic requirements and helps monitor your program progression.
  • Schedule an appointment to meet with your academic advisor. Your academic advisor will help you navigate course requirements and help ensure your academic success. 
  • Develop your four-year plan with your advisor.  By creating a four-year plan, you can look ahead and plan your future coursework. This will help you to understand specific program benchmarks and requirements.

Year Two and Beyond

  • Review your Degree Audit. Your academic record is ultimately yours, and it is your responsibility to make sure you are on track to meet all of the program requirements in order to graduate.  Utilize your Degree Audit to keep track of your progression through the program. If there are any discrepancies, work with your advisor or student services office to resolve.
  • Complete the Praxis Core requirement (if you are in a Teacher Preparation program).  Your praxis core status is recorded on your Degree Audit.  In order to progress into your upper level course work, you must have passing praxis core scores on file.  You can register to take the Praxis Core here: (www.ets.org)
  • Continue to meet with your advisor.  Keep working with your advisor to help accomplish your academic goals.  Your advisor can help you to plan for study abroad opportunities, answer any questions you have about the program and help monitor your progression towards graduation.
  • Submit your Intent to Graduate form.  At the start of your senior year, you need to submit your Intent to Graduate form online, indicating when you plan to graduate.  This form must be received and approved by the Student Services office in the semester prior to when you plan to graduate.

Frequently Asked Questions

How do I enroll in more than 18 credits if I need additional credits?

Complete the Request to Enroll in More than 18 Credits Form.
If approved, a maximum credits override is processed and you can add the additional credit(s) to your schedule.  Please note that you will be charge an additional amount for any credit over 18.

How do I declare or change programs within the College of Education and Social Services?

Once you are ready to declare or change your major, submit this online form: https://www.uvm.edu/~rgweb/?Page=forms/changemjr.html

How do I transfer into CESS --or-- how do I transfer into another UVM school/college?

Undergraduates enrolled in one UVM school or college can change majors and transfer into another. Internal transfers guidelines>>

How do I notify faculty when I am ill?

If you are simply missing classes for one day you should e-mail your professor directly. Provide your name, your course and section and explain that you are missing class due to illness. If the faculty teaching the course requires you to have a note from your Dean, email CESS Student Services . We typically do not write notes for single day absences but if a faculty requires one please contact us.

If you will be missing several days of classes due to illness or a crisis, call the CESS Student Services Office (656-3468) or send an e-mail to CESS Student Services and we will notify your faculty for you. Please work with your faculty and determine a timeline for completing your work. We can recommend that your absences be excused, but the faculty teaching your courses make the final decision.

How do I withdraw from a course?

Directions for withdrawing from a course can be found here:
https://www.uvm.edu/registrar/?Page=policiesandprocedures/p_withdrawal.html&SM=p_menu.html

How do I withdraw from a course after the withdrawal period?

Late withdrawals are not approved unless there are medical reasons or extenuating circumstances beyond your control.  Failing a course is not considered a good reason for a late withdrawal.  Please submit an email request to the CESS Student Services outlining your reasons to be considered for a late withdrawal.

How do I make changes in my academic program?

The CESS uses a Request Form process so that students have an opportunity to submit a written request and rationale to support the requested change. Students will receive an email with the outcome of the request.

How do I transfer courses to UVM/CESS?

Begin by reviewing our closed-captioned transfer course guide video here.

If you plan to take courses at a place other than UVM to fulfill requirements for your program at UVM, please work with the Office of Transfer Affairs PRIOR to enrolling in outside courses to ensure that the classes will a) transfer back to UVM and b) transfer in a way that meets your needs. (For example, making sure that they match a specific course that you may need for your major.)

If either the prefix or the number doesn't match the requirement you are attempting to fulfill, you must complete a CESS Request Form for approval to have it fulfill a specific requirement in your program. Student Services will facilitate the request for you, and respond via email.

Is it possible for me to study abroad without lengthening the time it takes to reach program completion?

Yes. Many students have studied abroad without extending their programs, but it requires planning. You and your advisor should review your four-year plan to determine when is the best time to study abroad.

Can a course fulfill more than one requirement in my program?

Yes. Courses can count toward a general education or university requirement, while also counting toward a major or minor requirement. Please remember that when one course is used to fulfill two requirements, you only receive the credits once!

If I repeat a course and get a passing grade both times, will they both count toward my total credits required for program completion/graduation?

Students who are enrolled in programs that have minimum grade requirements for specific courses sometimes complete a course more than once to achieve the required minimum grade. Both courses will be included in your grade point average, but the credits will only be counted once toward program completion.

If I complete transfer or Advanced Placement credit and then it transfers as a course I have already completed at UVM, can I get credit both times?

No.  You may only earn the credit once, so you need to be very careful not to register for a course at UVM that has already been completed elsewhere and transferred to UVM.

What should I do if I have a hold on my account?

If you have a "hold" on your account, you should contact the Registrar's Office to determine why. It might be that you have an unpaid bill or you haven't provided the health center with the appropriate immunization information.  You need to have the issue resolved and the hold removed in order to register for classes.

Are there consequences associated with enrolling in less than full-time (12 credits)?

There may be financial ramifications for students who receive financial aid.  Please be sure to discuss this with Student Financial Services.  Students who are covered by medical insurance that requires "full-time enrollment" likely won't be eligible for insurance coverage by that policy. And attending part time will have an impact on your abilities to graduate in four years.  If you are thinking of dropping courses, please check in with your advisor or student services before making your decision.