SAS Students must:

Get instructor approval to use the EPC.

• SAS Students must provide instructors with a copy of their accommodation letters at the beginning of each semester and obtain approval from instructors to use the EPC.
• Instructors reserve the right to provide alternate testing accommodations at a location within their department.

Schedule exams a minimum of 3 business days before the exam date. 

• Example: Exams for a Thursday must be fully booked no later than 11:59 p.m. EST on Monday.
• We recommend students book all of their exams at the beginning of the semester, as cancellations and rescheduling requests can be handled at a later date.
• Requests to schedule exams after the three (3) business day deadline cannot be prioritized over other EPC responsibilities and on-time requests.
  • Calling or emailing about the same late request will not change anything. Instead: please email epcser@uvm.edu once to make a request and your email will be answered in the order in which it is received.
  • The EPC will do its best to schedule late requests on a case-by-case basis, but the ability to schedule an exam on short notice is not guaranteed.
  • Once the scheduling deadline has passed, there are no guarantees that the EPC will be able to manually schedule the exam at the time of the student or faculty member’s choosing.
• Students requesting exams past the scheduling deadline should be prepared, if necessary, to take their exam in class, without accommodations.

Coordinate any late exams with their instructor.

• If a late exam requires an instructor to be flexible regarding date or time of the exam, the student is responsible for coordinating this with the instructor.
  • Please note that faculty are not required to provide additional scheduling flexibility for students who fail to schedule on time.
  • Faculty are also not expected to provide SAS accommodations in-class on account of a student’s late scheduling request.

Understand that scheduling requests cannot be submitted the day before the exam.

• Scheduling requests submitted less than one (1) full business day before the requested exam date will not be considered. No, not ever. Not for any reason. The EPC does not conduct same-day nor next-day exam scheduling.
  • Example: For a late request to be considered for a Wednesday exam, it must be sent to the EPC by 4 p.m. on a Monday. Even though that request is technically "late", the EPC can try to schedule it with no guarantees. After 4 p.m. on that Monday, the answer is no.
• Late scheduling requests must be made by emailing epcser@uvm.edu.
• Late scheduling requests must include the following information:  
  • Course Information, including section (Example: "HST 1010 B")
  • Day and time the student is requesting to schedule (Example: "Friday, 10/6 at 10 a.m.")
  • Duration of exam for the class (not including extended time)
• Students requesting to schedule final exams for days/time that differ from the preset final exam schedule must provide the EPC with written faculty approval. They must also submit a booking request through the Finals Scheduling Help Form.
• Exceptions to the late scheduling policy will be made for students who can demonstrate that a faculty member did not provide notice of the exam within at least three (3) business days of the exam date.

Sample Exam Scheduling Timetable

Please note that this timetable is intended to give students a clear sense of the minimum amount of time needed to book exams. Book your exams early and avoid the stress and potential consequences of not scheduling on time.

Technology & Equipment

Students whose accommodation(s) or alternate exam format requires use of a computer for access to Microsoft Office, a specific program, or the internet are seated at appropriate stations.  Advance notice of accommodation(s) or alternate exam format is required during the scheduling process to guarantee appropriate seating.

Software is Microsoft-based and includes:

• Microsoft Office (Word, PowerPoint, Excel)
• Google Chrome, Internet Explorer and Mozilla Firefox browsers (internet disabled, except for online exams)
• MyMathLab, MyStatLab, ATI
• Read&Write, Adobe Acrobat Reader, text-to-speech programs

Who is not eligible to use the Exam Proctoring Center?

The EPC does not have space nor resources necessary to accommodate students who are not eligible for our services, or eligible students who do not schedule their exam(s) in advance. Instructors should NOT send students to the EPC for testing without contacting the EPC first.

The EPC does NOT provide proctoring services for: varsity or club athletes, academic team members, international students, UVM students with travel plans that conflict with scheduled exams, or UVM students with class/lab conflicts that interfere with scheduled exams.  Students who must take exams outside of scheduled exam times and who do not fall into one of the EPC-eligible student categories must make arrangements with their instructor to take their tests independent of the EPC.