UVM Office of Institutional Research and Assessment

Annual Assessment Reporting

The Annual Assessment Report (AAR) summarizes progress made on an academic program’s assessment plan, along with reporting any updates and changes. It is required for every non-accredited program (graduate and undergraduate) at UVM. Externally accredited programs (graduate and undergraduate) should submit an updated E1B form instead, in any year in which they receive an updated accreditation letter from their accrediting body. Submission process for AY 2021-2022 AAR and E1B forms is currently open and the deadline for all submissions is September 30th, 2022. If you are a faculty, program coordinator, or assessment coordinator, please refer to the forms, workshop registration info., the list of frequently asked questions, and the list of unit assessment coordinators provided below as you plan for the AY 21-22 submission.

Forms

• AAR Electronic Form for AY 21-22 - 09/30/22 Deadline Annual Assessment Report Template
• E1A Form for Non-Accredited Programs (.docx) • AAR Word Template for AY 21-22
• E1B Form Externally Accredited Programs (.docx)

Assessment plan charts: Curriculum Mapping Tools:

• Assessment Plan Template (.docx) • Blank Curriculum Map - Simple (.docx)
• Sample Assessment Plan (.docx) • Blank Curriculum Map - With Sub-outcomes (.docx)
• 3-year Cycle Blank Plan (.docx)
• 4-year Cycle Blank Plan (.docx)
• 5-year Cycle Blank Plan (.docx)

Important Dates

Event	Timings	Registration Links

Online workshop titled *Assessment Planning for Graduate Programs*	Wednesday, February 8th, 2023, 12 PM – 1 PM EST	Register for the workshop here, or join directly on MS Teams by clicking here (prior registration preferred)
Online workshop titled *How to write and update an Assessment Plan*	Friday, March 31st, 2023, 12 PM – 1:00 PM EST	Register for the workshop here, or join directly here-link TBD (prior registration preferred)
In-person bootcamp titled *AAR and E1B Bootcamp*	Spring 2023, Timings TBD	Registration info. upcoming (prior registration required)

Frequently Asked Questions

When are annual assessment reports (AARs) due for AY 2021-2022?

AARs are due by September 30th, 2022, 11:59 PM EST. These reports summarize assessment activities conducted between Fall 2021 and Summer 2022.

Is the September 30th deadline final? Can I get an extension?

The September 30th deadline is the official due date for our office. If you are facing extenuating circumstances and would like to request an extension, please email us at assess@uvm.edu to describe the status of your report(s) and the circumstances which prevent you from submitting by the deadline.

How do I submit my AAR for AY 2021-2022?

Please use the “Annual Assessment Report Template” listed above under the Forms section to prepare your report, then use this electronic form to submit it. A pdf copy of your report will be uploaded in the assessment SharePoint site within the next two business days after the electronic form is submitted.

I coordinate a program that is externally accredited. Do I need to submit an AAR?

Externally accredited programs (graduate and undergraduate) should submit an updated E1B form every year they receive an updated accreditation letter. You can do so by completing this electronic form. For years with no updated letter, please communicate to your unit assessment coordinator that there are no updates for the E1B form.

Who should submit the AARs?

The form allows for Unit Assessment Coordinators-UACs or program coordinators to submit the reports. We recommend that a program coordinator completes the form because it requires program specific information. UACs can assist the program coordinators and faculty by sharing the “Annual Assessment Report Template” listed above under the Forms section and by encouraging them to use the resources available on our website.

What resources are available to help me with the AAR process?

We have training videos, recorded workshops, sample reports and print resources posted on this website that can help with AAR preparation and submission. There are three Fall semester workshops currently offered. Details can be found in the Important Dates section above. You can also request an individual consultation with the Post Doc Fellow for Assessment, Anil Lalwani, Ph.D., by emailing assess@uvm.edu.

What will happen after I submit my AAR?

After you submit your AAR, you will receive a confirmation email along with a SharePoint link to the report within the next two business days. Next, we will schedule a meeting with your Unit Assessment Coordinator in November or December to discuss the strengths of your submission, collaboratively identify any areas of improvement, and offer any tools or resources you may need for the next report.

Who do I contact if I have any questions?

Please contact Anil Lalwani by email (assess@uvm.edu), phone (802-656-0693), or MS Teams chat message.

Sharepoint Site

This Assessment of Student Learning Outcomes site allows designated groups to share information such as AARs, E1A or E1B forms, Assessment Plans, and reference materials. If you are a new member of your unit’s assessment team and would like to request permission to access this site, contact Anil Lalwani (Anil.Lalwani@uvm.edu) stating your assessment role and specifying the folders you would like to request access for.

Unit Assessment Coordinators (AY 2022-23)

College of Agriculture and Life Sciences: Kate Finley-Woodruff, Catherine.Finley-Woodruff@uvm.edu
College of Arts and Sciences: Paul Deslandes, Paul.Deslandes@uvm.edu
College of Education and Social Services: Stephanie Ratmeyer, Stephanie.Ratmeyer@uvm.edu
College of Engineering and Mathematical Sciences: Priyantha Wijesinghe, Priyantha.Wijesinghe@uvm.edu
College of Nursing and Health Sciences: Michael Cannizzaro, Michael.Cannizzaro@med.uvm.edu
Graduate College: Cynthia Forehand, Cynthia.Forehand@uvm.edu
Grossman School of Business: Barbara Arel, Barbara.Arel@uvm.edu
Honors College: Ian Grimmer, Ian.Grimmer@uvm.edu
Larner College of Medicine: Position Vacant as of August 2022; Graduate Programs in LCOM: Erin Montgomery, Erin.Montgomery@med.uvm.edu
Rubenstein School: Jennifer Pontius (Interim), Jennifer.Pontius@uvm.edu

A Note About Accessibility
The UVM Office of Institutional Research and Assessment is committed to ensuring that reported data are accessible. If the data presented are not accessible to you, please contact the UVM ADA/504 Coordinator. OIRA will work to get you all requested data in a timely fashion.