DPT mandatories are program-specific records of health immunizations, insurance information, healthcare provider training, membership, and background screen requirements needed to participate in the program.

Students who are not compliant with DPT program mandatory requirements do not qualify for clinical education placement and risk participation in the program.

Step 1: Schedule an Appointment with Your Healthcare Provider NOW

Schedule an appointment with your healthcare provider in the month of April or the first week of May at the latest.

4/6/20 UPDATE: If you are unable to schedule an in person appointment with your healthcare provider in April/May due to office visit restrictions associated with the COVID-19 pandemic, ask your healthcare provider to complete the CNHS First Year DPT Immunization Form (below) and return to you. Schedule an in person appointment with your healthcare provider for the first available date (prior to orientation), bring the CNHS First Year DPT Immunization form with you to this appointment and start/complete your PPD, titers (blood draws) and any other vaccinations as required. Remember these health records are required for student participation in the UVM DPT program. For assistance or guidance reach out to Lisa McClintock, UVM DPT Clinical Education Specialist: Lisa.McClintock@med.uvm.edu

At this appointment your healthcare provider will document your immunizations on the UVM College of Nursing and Health Sciences forms (CNHS) and provide any necessary vaccinations, titers or skin tests. Here’s what you need to bring with you to this appointment:

Immunization Notes

2-step PPD (TB Skin Test): The 2-step tuberculin skin test takes 10 – 21 days to complete and 4 visits to a healthcare provider. The first PPD test is placed one day and read 48 hours later. The second PPD test is placed one to three weeks after the first test is read and again is read 48 hours after it is placed. This is a total of 4 visits to the healthcare provider. If you choose to have a TB Blood Test in place of the 2-step PPD, only one blood test is required annually and the same deadline dates should be followed.

Many local walk-in clinics and pharmacies provide immunization services. Be sure to bring the appropriate CNHS form(s) with you.

Graduate students become eligible to use the UVM Center for Health & Wellbeing office on campus beginning Aug. 1. Students who do not have health insurance through UVM will need to submit receipts directly to their insurance provider. The UVM health office does not bill private insurance companies. Immunizations received at the Center for Health & Wellbeing will be billed to student UVM accounts.

Step 2: Create a CastleBranch.com Account

CNHS has partnered with CastleBranch.com, a web based compliance tracking company, to manage DPT student mandatories. Benefits associated with this service include: secure holding and transfer of personal information, website accessibility 24/7 and lifetime access to personal immunization information. You will need to create a CastleBranch.com account where you will upload your required documentation by May 30. Download instructions to open Castlebranch account (PDF) >>

Step 3: Complete HIPAA/OSHA Training

Complete HIPAA/OSHA training by May 30. HIPAA/OSHA training is required annually. This training is provided by Evolve e-Learning Solutions, a web-based training provider for HIPAA and OSHA courses. You will receive an email from lmsadmin@evolvelms.com in April with a link to log in using an assigned username and password to access the training. Check your spam or junk folders for this email and be sure to ‘allow pop-ups’ for the training to launch.

Step 4: Submit Mandatories Documentation

Submit the following DPT program mandatories documentation to your CastleBranch.com account by June 1.

Step 5: Plan to attend American Heart Association Basic Life Support CPR training in two sections: Friday 5/28 Zoom course and Sunday 6/13 in-person skill check. ($5 fee to register online and $40 cash due at time of course.)

An American Heart Association Basic Life Support for Healthcare Providers CPR course will be provided for students in two parts: a Friday, May 28 Zoom course and Sunday, June 13 in-person skill check. Course registration opens two weeks in advance of the course. Course registration is required via this website. Search and register for the 5/28 Zoom and 6/13 In Person Skill check courses.

Questions regarding whether or not your current CPR certification meets the requirements of the program should be directed to Lisa McClintock at Lisa.McClintock@med.uvm.edu.

Step 6: Join the American Physical Therapy Association (APTA) in May (not before)

Create a student APTA account using the link below and join the Vermont chapter or your home state chapter and the Research section. To create an electronic membership card click on ‘my membership’ within your APTA profile, select your state chapter and scroll below to join the research section  at no additional cost. (Submit a copy of your electronic membership card to your CastleBranch.com account by 5/30)  Join APTA  >>

Additional Notes

Students will be participating in three (3) full-time clinical education (CE) internships and several part-time Integrated Clinical Experiences throughout the curriculum.

DPT mandatories satisfy most clinical education facility student requirements however hospitals typically require additional site specific documentation. Be prepared in the event a site you are assigned requires any additional requirements (e.g. drug test, additional background screening, on-site orientation in advance of the start date, an interview, notarized document, etc.). These items may cause students to incur additional fees/expenses.

Frequently Asked Questions

General Questions

What are CNHS Mandatories?

CNHS Mandatories are program-specific records of immunizations, health insurance, CPR, HIPAA/OSHA training, program memberships, etc. required to participate in the program. Individual clinical facilities may require additional documentation such as a physical exam, drug screen, background check or additional PPD test. Be prepared for additional pre-clinical requirements specific to your internship assignments.

How do I submit my documentation?

The College of Nursing and Health Sciences partners with an online compliance tracking company called ‘CastleBranch’ to manage DPT student mandatories. CNHS students submit required records to CastleBranch.com. Benefits associated with this service include secure holding and transfer of personal information, website accessibility 24/7 and lifetime access to personal immunization documents. Once students register and set up their account they will use the same account for the length of time they are enrolled in the DPT Program. Instructions to create a CastleBranch.com account can be found here. NOTE: the UVM Center for Health and Wellbeing does not submit documents for students to CastleBranch. It is the student’s responsibility to bring the CNHS forms with them to their appointments and to submit their personal documents to CastleBranch.com.

What happens if I can’t submit my mandatories by the deadline?

It is imperative that you plan ahead to ensure that your mandatories are completed by the deadline. If you fail to submit your mandatories by the deadline, your participation in the UVM DPT Program will be at risk. It is important to give yourself plenty of time to complete these requirements. Please pay attention to email reminders from the DPT Program and CastleBranch.com and take action on requests.

CPR Certification

What CPR certifications will you accept?

American Heart Association Basic Life Support for Healthcare Providers

Will you accept American Red Cross CPR Certification?

No, American Red Cross CPR certification is not accepted.

What if my CPR certification will expire during the academic program?

It is your responsibility to be aware of your CPR certification expiration date. Your CPR certification is required to be valid for the entire time you are enrolled in the DPT Program. If your CPR certification will expire during this time plan ahead to renew it BEFORE expiration and submit an updated copy of the front and back of your CPR card with signature(s) to CastleBranch.com.

How do I find out about upcoming CPR classes?

CNHS offers AHA BLS CPR courses at least twice per semester. Check Vermont Safety Net for upcoming Basic Life Support CPR course offerings.

How do I register for a CPR class?

To register for a course through the American Heart Association, go to http://vtsafetynet.com/ . Click on the “Take a Course” tab at the top. Click on the “BLS for the Healthcare Provider” course and fill out the registration. You will need to register for a Zoom session AND an in person Skills Session. You will register for the day you would like to attend the Skills Session and the week prior to the class you will receive an email with a one-hour time slot. There is a $5 deposit for the Skills Session. Payment of $40 will be due in cash at the class. The course we offer is $45 and is a substantially discounted cost for UVM students. HIPAA/OSHA Training.

How often do I need to complete HIPAA/OSHA training?

You are required to complete annual HIPAA/OSHA on-line training offered by Evolve e-learning. OSHA training includes courses such as Bloodborne Pathogens, and Personal Protective Equipment. Information regarding these trainings will be emailed to you.

What happens if I can’t access my coursework once I sign in to Evolve?

In order to access your courses you’ll need to set your computer to ‘allow Pop-Up Windows’. You can do this by going to your toolbar under Tools, Options, and Privacy and Security and making sure that the Block pop-up windows is not checked off.

HEPATITIS B VACCINATIONS AND TESTING– READ CAREFULLY

Vaccinations and testing for immunity for Hepatitis B can be a lengthy process because of the time you have to wait between doses and titers. Please do not wait to begin testing for immunity for this requirement.

What is a titer?

A titer is a blood test to determine whether a vaccination has provided immunity against the disease. Titer results should be positive to indicate immunity.

What if my first Hepatitis B titer is negative or indeterminate?

If you receive a negative or indeterminate Hepatitis B titer result, ask your healthcare provider to revaccinate you with the Hepatitis B Booster. One to two months after the booster dose you will need a second titer to test for immunity.

What if my second Hepatitis B titer is still negative or indeterminate after the booster dose?

If your second titer is still negative or indeterminate you will need to be revaccinated with the full Hepatitis B vaccine series. The booster is the first dose of the series and two more doses are needed to complete the series. A third titer is again required 1 to 2 months after the final dose to prove immunity.

Timeline for 3-dose Hepatitis B repeat series:

  • Receive 1st dose (booster);
  • Receive 2nd titer 1-2 months later;
  • If 2nd titer negative or indeterminate, receive 2nd dose;
  • Receive 3rd dose 4 months from 1st dose; Receive 3rd titer 1-2 months after 3rd dose.

Ask your healthcare provider to document and initial each Hepatitis B dose and titer on the same CNHS Hepatitis B Booster form and submit each action to CastleBranch.

Should I need to repeat the Hepatitis B series, can I receive Heplisav-B, an accelerated series?

Yes, you can receive the 2 dose accelerated series as long as you continue with Heplisav-B through the series. Make sure your healthcare provider notes the Heplisav-B on your form. A titer is required 1 to 2 months after the final dose.

Timeline for 2-dose Heplisav-B repeat series:

  • Receive 1st dose (booster);
  • Receive 2nd titer 1-2 months later;
  • If 2nd titer negative or indeterminate, receive 2nd dose;
  • Receive 3rd titer 1-2 months after 2nd dose.

Ask your healthcare provider to document and initial each Hepatitis B dose and titer on the same CNHS Hepatitis B Booster form and submit each action to CastleBranch.

Can I see different healthcare providers to complete my Hepatitis B series?

Yes. If you plan to use multiple healthcare providers to complete your Hepatitis B series, please ensure that you provide your second healthcare provider with a completed form showing your most recent dose. If Heplisav-B was given for the first dose it must be given for the 2nd dose and documented as such. Use the same CNHS form when seeing multiple healthcare providers, but make sure each dose is initialed by the healthcare provider giving you that dose and titer. When the series is complete have your provider sign the bottom of the form.

What if my Hepatitis B titers keep showing as negative?

If you have completed the booster and remaining doses of the series (or two doses of Heplisav-B) and your titers are still negative, you are considered to be a non-responder. Talk with your healthcare provider about precautions to prevent Hepatitis B infection. Please have your healthcare provider note on the form that you have been advised about precautions to take.

Varicella

How do I know if I need a titer?

If you have two documented doses of the Varicella vaccine you do not need a titer. If you have a history of the disease and have not had two doses of the vaccine, you will need a positive titer to show immunity.

My Varicella titer is indeterminate or negative. What should I do?

If your Varicella titer is indeterminate or negative, you are required to have two Varicella vaccinations. After receiving the vaccinations, no further action is needed.

PPD

If I have a PPD Skin Test and it is positive, what should I do?

First time positive only: You will need to be assessed to determine why the skin test is positive. Reasons may include previous BCG vaccine, latent TB (exposed, but not active), or active TB. This will require a symptom review done by your healthcare provider and chest x-ray. You will need to submit a copy of the radiology report, the Symptom Checklist form, and the PPD form signed by your healthcare provider to CastleBranch.

If I have a history of a positive PPD, what should I do?

Do not get another PPD skin test because this will continue to result as a positive. Instead, ask your healthcare provider to perform a TB symptom review. Bring your TB Symptom Checklist form to your appointment for the healthcare provider to fill out and sign. You will need to submit your Checklist in CastleBranch.

What if I have difficulty getting an appointment with my doctor for my PPD?

You often do not need a full office visit appointment for the placement and reading of your PPD. Ask if a nurse can place/read your PPD instead. Walk-in clinics and pharmacies will also provide these services. Influenza Vaccination Q: Am I required to get a flu shot? A: Yes, as a CNHS student you are required to receive an annual influenza vaccination both to protect yourself, and also to protect the patients with whom you come into contact. Influenza vaccinations should be received in October/November in order to protect you through the spring.

COVID-19 Vaccination

Am I required to get a COVID-19 vaccination?

Currently you are not required to get a COVID-19 vaccination.

Additional Questions

Is my insurance form and card an annual requirement?

Yes, each year you are required to submit the form and a copy of your insurance card to CastleBranch even if your information has not changed. You are also required to submit any insurance changes throughout the academic year to CastleBranch.

How will I know when my mandatories have been completed?

Is it your responsibility to keep track of the documents that you submit to ensure you have met all requirements. You will know your mandatories are complete when all document trackers on your CastleBranch account display a green check mark. Take action to complete any requirement they reject. It is your responsibility to coordinate and maintain compliance and record keeping. The program will facilitate coordination to clinical sites, but this does not eliminate the need for you to be able to make available complete and updated requirements at any time.

Which requirements need to be done annually?

HIPAA/OSHA training, Proof of Health Insurance (copy of your card), the Health Insurance form, PPD test, and the Influenza vaccine are all annual requirements.

Does CNHS cover the cost of my immunization and serology work?

No, it is your responsibility to cover the cost. If you visit the UVM’s Center for Health and Wellbeing for your immunization and serology work, you can request a receipt and file it along with the claim to your insurance company.

Who may I contact with additional questions?

Lisa McClintock
College of Nursing and Health Sciences
106 Carrigan Drive, 310 Rowell Bldg.
Burlington, VT 05405
Lisa.McClintock@med.uvm.edu
(802) 656-3014

For More Information

Lisa McClintock, Clinical Education Administrator,
Department of Rehabilitation & Movement Science
Lisa.Mcclintock@med.uvm.edu
(802) 656-3014