Contacts for New Employees

Primary Contact: Your Supervisor
Secondary Contact: Sarah Warren, rsenrhr@uvm.edu, 802-656-9089
Benefits Contact: UVM Benefits Office, benefits@uvm.edu

Steps to Ensure Access to Necessary Systems and Facilities at UVM

The instructions below are intended for new faculty and staff employees only. Temporary Wage Employees as well as Funded Graduate Students will work with their supervisors/advisors on their specific needs.

STEP 1: Sign your appointment letter and return it to your supervisor.

STEP 2:  Complete the following paperwork and return it with your signed appointment letter or provide it to the Rubenstein School Human Resources:

• New Employee Form (PDF)
• Form I-9 (PDF)  An I-9 must be completed if you have never worked for UVM or if you have had a break in employment and must be completed no later than three-days from your start date. This form requires the new hire to bring original identification (as outlined in the form's instruction pages) to be reviewed by a certified I-9 representative. The Rubenstein School Business Service Center in Aiken 312/314 and representatives in the Central HR Office (Waterman 228) are certified. You may not use copies of identification forms; they must be originals. UVM I-9 Operating Procedure (PDF) If you are approved to work out-of-state, there is a separate process that must be followed. Please reach out to rsenrhr@uvm.edu to initiate the remote I-9 process.

STEP 3:  Once your hire has fully processed, you will receive a welcome email from the RSENR Human Resource Coordinator with information on pay schedules, direct deposit, and other helpful information.

•  New faculty are required to register for Faculty Orientation on-line. Orientation is held in August each year and instructions are included in your appointment letter.
•  New staff are required to attend New Employee Orientation which is typically held on the Monday following your first date of employment. RSENR HR will enroll you in this orientation and you will receive an email confirming your session.

You are responsible for letting your supervisor know which day(s) you will be attending orientation.

STEP 4: Locate your name in the UVM Directory. The Rubenstein School Business Service Center will send all required paperwork to the UVM Human Resource Office to set you up in the systems. You will know when you have been entered into the system by navigating to the UVM Directory, entering your name in the Search box, and getting your name as a result. (Note: The process of updating the Directory with a new employee can take several days or weeks depending on your official start date).

STEP 5: Once you are listed in the UVM Directory, you can activate your UVM NetID.  You will activate your NetID by going to Identity and Account Management. This will take you through the process of activating your NetID and assigning a password. You now have access to your UVM email and systems.

STEP 6: IF YOU HAVE BEEN APPROVED TO WORK REMOTELY IN VT OR OUT-OF STATE:

• Telework Request Form – This form must be completed by the employee in PeopleSoft once their employment record is active. Instructions for completing the form can be found on the Telework Request Form User Guide (PDF) and additional information can be found in the University Telework Policy (PDF).
• Out-of-State Work Form – This must be completed by any employee who is approved to work outside of Vermont. The form is submitted in PeopleSoft and you can find instructions on the Out-of-State Work Form User Guide (PDF).

STEP 7: Have your supervisor lead you through the following processes:

• CATcard (this is your UVM ID and your key access to many buildings)
• Facility Access
• Parking
• Office location (equipment and furnishing needs)
• Supplies
• Introductions
• Business Support Person (Purcards, Driver Certification, financial transactions, etc.)
• Addition to Rubenstein School online faculty/staff directory (contact Alayna Howard)

STEP 8: For your Business Service needs, please use the Rubenstein School Business Service Center website pages for advice and guidance on finances, human resources, grants management, forms, and PeopleSoft basics and always feel free to contact any of the Business Service Center staff for help.