EMS is our easy-to-use event reservation portal. Within EMS, you can search for available rooms, browse room diagrams, submit your catering request and more. If this is your first time using EMS, you will need to complete this brief EMS training (PDF)  to activate your account and get started.

Training Guides 

• Request A Room or Event in EMS  (PDF)
• Edit an Existing Reservation in EMS (PDF)
• Request Catering or a Catering Waiver on an Existing Reservation (PDF)
• Request a Recurring Event  (PDF)
• Activate Your EMS Account - SGA and FSL (PDF) 
• Activate Your EMS Account UVM Staff and Faculty (PDF)
• Request Transportation and Parking Services in the EMS Portal (PDF)
• View or Cancel Services on an Existing Reservation in the EMS Portal (PDF)
• View Room Availability in EMS (PDF)

If you are an on campus EMS user, see UVM Dining Service's current catering menu. If you have questions about menu selections, please contact UVM Dining at 802-656-2287. If you have questions about entering catering requests into EMS, contact CampusEvents@uvm.edu.

View the guide for scheduling space (PDF) on campus.

Here are a few of the polices which may impact your event. You are responsible for ensuring your event complies with all University policies. Refer to the UVM Policies for the most current version of these policies

• Facilities and Grounds Use for Events and Activities (helpful to determine if your event will be treated as an internal or external)
• Davis Center Space Reservation Principles  (PDF)
• Banner Display
• Protection of Minors
• Tobacco and Cannabis-Free
• Free Expression; Campus Speakers; Response to Disruption
• Weapons
• Group and Organization Recognition
• No-Trespass Notices
• Political Engagement, Advocacy, and Campaign Related Activities - Interim
• Posting and Solicitation
• Temporary Structures
• Alcohol, Cannabis and Other Drug Use - Students
• Alcohol, Cannabis and Other Drug Use - Faculty and Staff
• Filming on Campus
• Unmanned Aircraft (Drone and Model Aircraft)

Within the Davis Center you may post advertisements on the public bulletin boards located on the 1st, 2nd and 3rd floors. Note all flyers are removed from the bulletin boards each Sunday. You can also submit an advertisement to be included in the rotation on the flat screens. View the Davis Center for additional information about advertising opportunities.

If you have a question, don't hesitate to reach out! Download this printable contact list (PDF) to have on hand for your next event.