Accessible events and activities ensure that all individuals, regardless of ability, can fully participate and engage. By proactively planning for inclusivity, organizers create welcoming environments that accommodate diverse needs, enhance participation, and demonstrate a commitment to equity.

1. Venue Selection
   • Choose locations with step-free entry, accessible restrooms, and adequate parking.
   • Ensure elevators, ramps, and seating options accommodate various mobility needs.
   • Verify the availability of accessible public transportation options.
2. Communication and Promotion
   • Use accessible websites and materials with alternative text for images, readable fonts, and high-contrast visuals.
   • Provide information in multiple formats (e.g., braille, large print, audio, and digital options).
   • Include clear instructions on requesting accommodations in event invitations and registration.
3. Assistive Services and Technology
   • Offer sign language interpreters and real-time captioning for presentations.
   • Use microphones and hearing loop systems for auditory accessibility.
   • Ensure that event materials are screen-reader compatible.
4. Seating and Layout
   • Arrange seating to accommodate wheelchairs and provide clear sightlines for all attendees.
   • Designate quiet areas for individuals needing sensory-friendly spaces.
   • Ensure accessible pathways and adequate spacing between tables and chairs.
5. Inclusive Programming
   • Incorporate diverse speakers, perspectives, and topics.
   • Provide flexible participation options, including virtual or hybrid formats.
   • Allow for scheduled breaks and varied engagement methods.
6. Food and Beverage Considerations
   • Label all food items with allergen and dietary information.
   • Provide a variety of meal options to accommodate different dietary needs.
   • Ensure food service areas are accessible for all attendees.