Exam Materials, Completion, and Return
It's important that UVM faculty review and understand the following information and responsibilities when working with the Exam Proctoring Center.
Faculty are welcome to contact the Exam Proctoring Center (EPC) at any time with questions regarding implementing testing accommodations. Our job is to support faculty in providing qualifying students with their accommodations, as described in the SAS Accommodations Letters. Instructors may choose to make arrangements for students with testing accommodations to take their exams in an environment that meets their accommodation needs outside of the EPC (i.e., Faculty office). Therefore, students with SAS accommodations are not required to test at the EPC, but faculty often use our services in order to provide a testing location that meets the accommodation needs of their students. We encourage faculty to send students with SAS accommodations to the EPC so we can provide support in administering the testing accommodations required for the student to gain equal access to the testing environment.
Exam Materials
If faculty decide to use the EPC for midterm exams, tests, and quizzes, the final version of all exam materials and instructions must be submitted no later than 7:30 a.m. on the scheduled day of the exam. In the event that we have not received test materials by 7:30 a.m. on the scheduled day of the midterm exam, the student and faculty must work together to either reschedule at the EPC or make alternative arrangements outside of the EPC.
If faculty decide to use the EPC for final exams, the final version of all exam materials and instructions must be submitted no later than 9 p.m. one business day before the scheduled day of the exam. In the event that we have not received test materials by 9 p.m. one business day before the scheduled day of the exam, the student and faculty must work together to either reschedule at the EPC or make alternative arrangements outside of the EPC.
Exam materials MUST be submitted through Accommodate. If the exam is online (i.e. Brightspace, etc.) the EPC still requires proctoring conditions to be submitted to ensure the test be taken as the instructor intended.
If the exam takes place online via Brightspace or another online platform and students are required to come into the classroom to take the exam, students with exam accommodations can schedule these exams at the EPC. However, if the exam is a take-home exam and other students will NOT be required to come into the classroom to test, students with exam accommodations should NOT schedule these exams at the EPC.
Exam Completion and Return
Exams will be delivered by EPC Staff Couriers to the department office, unless otherwise specified by the instructor. Exams will be delivered in a sealed secure transport envelope and require a signature of receipt by a department representative or the instructor, unless otherwise specified below. Couriers may not leave completed exams without a signature or slide completed exams under office doors.
Completed exams may be returned any of the following ways, by instructor preference:
EPC Courier: exams delivered to department office, or specified campus location.
Hold for Instructor Pick-up: instructors may pick up exams Monday-Friday anytime between 9 a.m. - 3 p.m. or Monday-Thursday between 3- 9 p.m., by appointment.
Accommodate: exams, format permitting, may be scanned and uploaded to Accommodate to be downloaded by the instructor directly.
Exams completed before 2 p.m. will (in most cases, staff availability pending) be returned by EPC Couriers the same day. Exams completed after 2 p.m. will be returned by EPC Couriers at the start of the next business day. As EPC Couriers will only release completed exams to a qualified representative who is physically present to receive and sign for the exams, timely delivery is dependent upon a courier's ability to make contact with a representative in your department (the EPC does not leave exams in mailboxes or slid under faculty office doors, even by request. This is in an effort to maintain exam security and keep updated records of exam return). If a qualified representative is not present for several return attempts in a row, EPC staff may scan and email exam returns to faculty instead.
If you have selected “Courier” or “Hold for Pickup” for your exams, and we are unable to complete delivery or you do not come to retrieve them from the EPC by 5:40 p.m. on the Friday of UVM Finals Week, EPC staff will scan and upload your exam(s) to Accommodate. If this is unacceptable to you, you must make explicit arrangements with EPC staff to pick up your exams in person from the EPC office after Finals Week has ended.