Faculty are welcome to contact the Exam Proctoring Center (EPC) at any time with questions regarding implementing testing accommodations.  Our job is to support faculty in providing qualifying students with their accommodations, as described in the SAS Accommodations Letters.  Instructors may choose to make arrangements for students with testing accommodations to take their exams in an environment that meets their accommodation needs outside of the EPC (i.e., Faculty office).  Therefore, students with SAS accommodations are not required to test at the EPC, but faculty often use our services in order to provide a testing location that meets the accommodation needs of their students.  We encourage faculty to send students with SAS accommodations to the EPC so we can provide support in administering the testing accommodations required for the student to gain equal access to the testing environment. 

Exam Materials

If faculty decide to use the EPC, we would appreciate all exam materials and instructions to be submitted a minimum of 24-hours in advance of the student(s)’ scheduled exam time.  In the event that we have not recieved test materials by 20 minutes past the exam's start time, the student and faculty must work together to either reschedule at the EPC or make alternative arrangements outside of the EPC.  Exam materials may be submitted one of the following ways.  Please do NOT use Campus Mail, as on-time delivery is not assured.  If the exam is online (i.e., Blackboard, Brightspace, Moodle, Canvas, etc.) the EPC still requires proctoring conditions to be submitted to ensure the test be taken as the instructor intended. 

• Submit exam materials online via myACCESS Web Portal (preferred method of exam submission)
• Email exam materials to secure account: epc@uvm.edu
• Deliver to EPC: Living/Learning A131
• Fax to (802) 656-0739 (Attn: Exam Proctoring Center)
• Student may bring exam to their appointment in a sealed envelope (instructors should inform the EPC in advance)

Exam Completion and Return

Exams will be delivered by EPC Staff Couriers to the department office, unless otherwise specified by the instructor.  Exams will be delivered in a sealed secure transport envelope and require a signature of receipt by a department representative or the instructor, unless otherwise specified below.  Couriers may not leave completed exams without a signature or slide completed exams under office doors.

Completed exams may be returned any of the following ways, by instructor preference:

• EPC Courier: exams delivered to department office, or specified campus location.
• Hold for Instructor Pick-up: instructors may pick up exams Monday-Friday anytime between 9:00 AM-3:00 PM OR Monday-Thursday between 3:00-9:00 PM, by appointment.
• Scan/email: exams, format permitting, may be scanned/emailed to specified email address (no signature required; confirmation of email receipt requested).

Exams completed before 2:00 PM will (in most cases, staff availability pending) be returned by EPC Couriers the same day.  Exams completed after 2:00 PM will be returned by EPC Couriers at the start of the next business day.  As EPC Couriers will only release completed exams to a qualified representative who is physically present to receive and sign for the exams, timely delivery is dependent upon a courier's ability to make contact with a representative in your department (the EPC does not leave exams in mailboxes or slid under faculty office doors, even by request.  This is in an effort to maintain exam security and keep updated records of exam return).  If a qualified representative is not present for several return attempts in a row, EPC staff may scan and email exam returns to faculty instead.