Physical Access

• Is the venue wheelchair accessible (e.g., ramps, elevators, wide doorways)?
• Are there accessible restrooms nearby?
• Is there designated accessible seating with clear sightlines?
• If seating is assigned, is there space for service animals?

Parking and Transportation

• Is accessible parking available near the entrance?
• Are drop-off locations close to the venue?
• Are there clear pathways from parking areas to the event?

Wayfinding and Signage

• Are signs available in large, high-contrast print?
• Are there braille or tactile signage options?
• Is there digital wayfinding (e.g., QR codes with accessible maps)?

Event Promotion and Registration

• Does your event flyer or website include an accommodation request statement? (Example: “To request disability-related accommodations, please contact [Name] at [Email] by [Date].”)
• Are registration forms accessible (e.g., screen-reader friendly, mobile-friendly)?

ASL and Captioning

• Will ASL interpreters or CART (real-time captioning) be available?
• If showing videos, are captions and/or transcripts provided?
• Have you tested microphone quality for clear audio transmission?

Printed and Digital Materials

• Are materials available in alternative formats (e.g., large print, braille, digital PDFs)?
• Are slides and handouts designed with accessibility in mind (e.g., high contrast, readable fonts, alt text for images)?

Assistive Listening and Tech Support

• Is an assistive listening system available?
• Is there a quiet space for sensory breaks?
• Have you tested virtual event platforms for accessibility (e.g., Zoom captioning, screen reader compatibility)?

Staff and Speaker Preparedness

• Have event staff been briefed on accessibility needs?
• Are speakers using clear, inclusive language and describing visual content for attendees with vision impairments?
• Are interactive components accessible to all participants?

On-Site Accommodations

• Are extra chairs available for flexible seating?
• Is a microphone being used for all spoken content, including audience questions?
• Is there an accessibility point of contact available for last-minute requests?

Feedback and Continuous Improvement

• Have you provided an accessibility feedback form? (Example: “Did this event meet your accessibility needs? Please share your feedback at [link/email].”)
• Are recordings, transcripts, or accessible post-event materials available?
• Can lessons learned be applied to future events?