How to Guides
When working at UVM, PeopleSoft or PeopleAdmin are tools you will more than likely use. To better assist employees when utilizing these tools, a set of user guides have been developed with step-by-step instructions. If you still have questions after reviewing the guides, please contact Human Resources.
PeopleSoft User Guides
Individuals
HR-Business Managers, Supervisors
- Screens and Processes for Business Managers (PDF)
- Managing Work-Study Students (PDF)
- Sick Leave/Disability Pay Processing (PDF)
- Supervisor I-9 Report (PDF)
- Processing Graduate Student Paperwork (see ePAR Resources)
eAPF (electronic Additional Pay Request) Resources
ePAR (electronic Personnel Action Request) Resources
- ePAR Tips & Best Practices (PDF)
- 9-month Faculty Hire ePAR Training
- Part-time Faculty Hire ePAR Training
- Action/Reason Definitions (PDF)
- Termination Action/Reason Guidelines (PDF)
- Employee Class Definitions (PDF)
- Processing Graduate Student Paperwork (PDF)
- Graduate Student New Hire Checklist (PDF)
- Pay Rate Change (PDF)
- Hire (PDF)
- Active Retired Faculty ePAR Guide (PDF)
- Additional Job Hire (PDF)
- Rehire (PDF)
- Job Change (PDF)
- Transfer (PDF)
- POI (Person of Interest) (PDF)
- Leave (PDF)
- Leave Reason Code (PDF)
- Separation (PDF)
- Additional Pay (PDF)
- Group Changes (PDF)
- Faculty Hiring & Appointment Letter Process (PDF)
- Glossary (PDF)
eTemp Resources
Resources
- Available Reports and Queries (PDF)
- Business Unit and Departments List (xlsx)
- Chartfield Values
- Encumbrance Calculator (xlsx)
- Job Codes Included in Clerical, Technical & Specialized & Professional Staff Bargaining Units (xlsx)
- Monthly Business Processes (PDF)
- Running Reports and Queries (PDF)
- Prepaid Transactions (PDF)
- Purcard Reallocation Process (PDF)
PeopleAdmin User Guides
Performance
Faculty- Academic Administrators - Unclassified Staff Positions
Classified Staff Positions
- Determine Staff Action (PDF)
- Position Description Guide for HR Reps (PDF)
- Position Description Guide for Employees (PDF)
- Organizational Charts
- Examples of Salary Justification (PDF)
- Writing Staff Positions
For further information and direction in hiring a new employee, go to the Recruiting Resources page.
Other
- Expansive PeopleAdmin Guide (DOCX)
- Guest User Instructions (PDF)
- FAQs for PeopleAdmin Users
- Glossary for PeopleAdmin
- Account/Profile Management (PDF)
- Troubleshoot Position Description (PDF)
- Workflow for Position Actions (PDF)
- Workflow for Postings (PDF)
- Workflow for Applicants (PDF)
- Hiring Proposal Workflow (PDF)
