University of Vermont

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Fiscal Year Increase Grievance Process

Process for Non-Represented Staff 

to Appeal their Fiscal Year Wage/Salary Increase

A staff member wishing to appeal their fiscal year wage/salary increase must initiate this process by July 30 of the current fiscal year, or within 30 days of the employee's notification of their wage/salary increase, whichever is later.

When an employee's salary appeal is based on performance appraisal and the corresponding assignment of merit, the appeal will be considered only upon presentation of evidence that (1) the merit was influenced by discrimination based on race, color, religion, status as a handicapped person, age, or any other form of discrimination addressed in federal or state legislation or UVM policy, or that (2) it was assigned in an arbitrary manner.

Persons not employed by the University may not be involved at any step of this appeal process.

Step 1:

Contact Human Resources / Classification and Compensation at 656-3102 to make a verbal request that a "Step One" appeal meeting be arranged.

Classification and Compensation will arrange a meeting and recommend that the employee’s supervisor (person responsible for determining the increase) also attend this initial meeting. During this meeting the employee’s concerns will be discussed and salary guidelines explained.

If the issue is not resolved at this meeting, the appeal process will be explained to the employee.

Step 2:

Write a letter of appeal to Classification and Compensation within 10 working days of the "Step One' meeting. 

Upon receipt of the letter, Classification and Compensation will schedule a "Step Two" meeting with the employee, the employee’s immediate supervisor, an HR representative, and the appropriate budget manager. In addition, the employee may invite a UVM faculty or staff member of  their choice. 

The budget manager must provide a written response to the employee within 10 working days of this "Step Two" meeting.

Step 3:

Write a letter of appeal to the Dean/Director within 10 working days of the date the employee received the "Step Two" written response from the budget director.

The Dean/Director's office will schedule a "Step Three" meeting. Any of the persons who attended the "Step Two" meeting, as well as the Dean/Director, will attend.

The Dean/Director must provide a written response to the employee within 10 working days of this "Step Three" meeting.

Step 4:

Write a letter of appeal to the Provost or appropriate Vice President and send it to Classification and Compensation, 228 Waterman. This written appeal for a "Step Four" meeting must be received within 10 working days of the date the employee received the "Step Three" written response from the Dean/Director.

Within 15 working days of receiving the "Step Four" appeal, the Provost or appropriate Vice President will review the written appeal and any other documentation submitted by the employee.

The Provost's office will schedule a "Step Four" meeting only if the Provost or appropriate Vice President deems it necessary.

The decision of the Provost or appropriate Vice President is final and will be forwarded to the employee within either (1) 15 working days of receiving the "Step Four" appeal or (2) 15 working days of the "Step Four" meeting, if held.

Questions?

Please contact Human Resource Services, 228 Waterman at 656-3102.

Last modified May 12 2015 02:27 PM