University of Vermont

Human Resource Services and Operations

Office/Program Support Senior

Executive Assistant to the President/Provost—Job Standard

Job Family: Specialized
Job Code: 4301
FLSA: Exempt
Union Status:

This job standard may be part of one or more career progressions.

Job Overview

Reporting directly to the President/Provost, provide administrative support, accomodating shifting priorities in a highly charged environment to facilitate the President/Provost's ability to effectively lead the University.

Typical Functions

The duties listed are not all-inclusive. Duties assigned to individual employees may vary.

Perform a variety of administrative tasks, accomodating shifting priorities in a highly charged environment to facilitate Preesident/Provost's ability to effectively lead the University; use judgment in problem resolution, prioritization of issues and concerns directed at the President/Provost; use discretion regarding disclosure and dissemination of sensitive information to internal and external constituents.

Serve as first point of contact with internal and external constituents requesting contact with the President/Provost; screen and prioritize requests for meetings and event attendance; manages complex calendars, provide logistical support and resolve schedule conflicts. Prepare President/Provost's daily calendar; research, summarize, compile and ensure availability of pertinent meeting materials.   

Respond to and resolve issues/problems which, due to the executive level of the office, may be highly irregular, unique and/or specialized and require a thorough understanding of University policy and external regulations;  effectively interpret, analyze, and communicate highly complex internal/external policy, procedural, and process information for operational, planning, and management purposes based on a comprehensive knowledge and understanding of University policies and procedures.

Coordinate travel arrangements, registrations for conferences and meetings; make arrangements for public appearances or media interviews in consultation with University Communications.  Coordinate with University events administrator to ensure all aspects of event details are complete; clarify and briefPresident/Provost regarding expected role.

Prepare and/or edit, design or modify materials which may be of a highly confidential or specialized nature; compose correspondence and related documents and prepare for signature. Staff meetings and events and provide other project support.

May provide functional supervision to designated employees and/or affiliates.

Minimum Qualifications 

Education and experience equivalent to: 

Associate's degree in related field and six to eight years related experience required.  

Last modified February 05 2013 11:27 AM