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Professional Executive Assistant

Professional Executive Assistant—Job Standard

Job Family: Professional
Series: Administrative Services Professional
Job Code: 3021
FLSA: Exempt
Union Status:

This job standard may be part of one or more career progressions within the Administrative Services Professional Series.


Job Overview

Provide high-level administrative coordination in a major area within the University in support of an executive officer.

Typical Functions

The duties listed are not all-inclusive. Duties assigned to individual employees may vary.

Provide high-level administrative coordination in a major area within the University in support of an executive officer; use judgment in prioritizing workflow and selecting methods within the context of area guidelines; oversee, coordinate and ensure completion of multiple, complex schedules and major area actions related to strategic initiatives, policies and institutional goals; staff leadership meetings and committees; review, approve and respond to documents and/or correspondence that may be highly charged, confidential, or time-sensitive; ensure area compliance with University and regulatory requisites.

Serve as first point of contact with internal and external constituents; address inquiries and provide guidance and advice specific to and consistent with area guidelines; interpret, analyze, and communicate highly complex internal/external policy, procedural, and process information for operational, planning, and management purposes based on a comprehensive knowledge and understanding of University policies and procedures.

Oversee and perform complex data management functions: research policy issues and conduct analysis of information; prepare specialized administrative reports and related communications for internal and external presentation using standard or specialized software applications.

May provide administrative supervision to University staff and/or functional supervision to designated employees and/or affiliates..

Minimum Qualifications 

Education and experience equivalent to:

Bachelor's degree in a related field and two to four years' related experience required.

Last modified October 10 2011 10:17 AM