Billing for per diem rates, animal order and transfer cage set-up fees, import/exports, shipping, health monitoring fees and all other services are downloaded into PeopleSoft on a monthly basis. You can expect to see billing charges posted by the 15th of the month after the activity.

1. Open PeopleSoft and sign in under the Financial Log In.
2. Scroll down to Reporting Tools and open the Query Viewer.
3. In the 'Begins With' box enter UV_GL_ANIMAL_CARE_BILLING and hit search.
4. Select output format and enter your chart string information. Usually the project number and department number is sufficient for looking up billing for one protocol.

Once the report is open you will be able to see an accurate explanation of the charges.

Column J includes a description of your charge and is comprised of several parts:

• The first set of numbers is the identifier that was created when the item was entered into our data system. We use this number to research the billed item.
• The second number is the animal care days (ACDs) affiliated with the billing, or the quantity of items listed.
• The third number identifies the type of animal and the type of caging. For most animals, you will recognize the species. However for mice and rats, there are some descriptive terms that are listed below for a more accurate explanation to the charge, since charges are dependent on type of caging.
• The last item is the Investigator's name.

Column K identifies the IACUC protocol number.

Column L is the amount of the charge.

The remaining columns identify the chartstring affiliated with the protocol charges.

This section describes how to read and understand the OACM monthly billing report generated by PeopleSoft. For a description of how to generate this report using PeopleSoft, see PeopleSoft Query for OACM Billing Charges.

• 80201 for Investigators
• 80211 for College/Departments

Account 80202

This fee covers the cost of setting up caging for animal arrivals or sometimes for animal transfers. These costs include incidentals such as time, labor, materials, etc.

Time and Materials

Account 80212 — flat fee charge for time and materials involved.

TS-EXPORTI (export outside of US)
TS-EXPORTD (export within the US
TS-IMPORTI (import outside of the US)
TS-IMPORTD (import within the US)
The time and materials portion of Imports/Exports are billed as one-time fees. The animals are received into our quarantine area where they will also incur Biohazard-rate per diems. See Per Diem Rates for more information.

Shipping Fees

Account 80204 — shipping costs (live animal shipment, and health monitoring testing for Imports)

Shipping fees for animal transport to or from UVM is charged to the Investigator at the rate billed to us by the vendor. These fees can range dramatically based on distance or modes of travel. Imports usually, but not always, include outside-affiliated Health Monitoring (HM) fees which are passed along to the investigator at cost during monthly billings.

Exclusionary Disease Testing

Account 80206 — costs for exclusionary disease testing

All imports are received into our quarantine area until Health Monitoring (HM) tests rule out exclusionary diseases. HM of imported animals is processed through Charles River Laboratories and the cost is passed on to the Investigator after the health report is received. Sometimes the animals require treatment to eliminate exclusionary diseases. This means a longer stay in quarantine, and subsequent health monitoring services/charges. Quarantine per diems are billed at the biohazard rate.

Account 80207

Special feeds requested by an Investigator are passed on at the rate billed to us by the vendor plus a $30.00 handling fee. Feed is identified by name in the description Column J on the billing query.

• Account 80208 for Vet Services
• Account 80209 for Animal Tech Services

Account 80213 for Late Animal Order Fees

For information on the allowability of your animal purchase or animal per diem costs, please consult Manage Award at Sponsored Project Administration (SPA).