PMC Codes are not needed for requesting print work with us, and customers should submit a full chartstring when requesting print work. PMC Codes have been renamed PMC Shipping Codes to clarify with our customers, that these are only required for metered mail, FedEx, and UPS.

Please go to CMS to request a new code. Your department's CMS Manager may need to approve your new code, so its best to check in with them.

Please verify with your department's CMS Manager, that the code is good to use and will VV in Peoplesoft without errors to the following Peoplesoft Accounts: 80025 & 80033 (E6000, E6012, F6002). For requests made by individuals whose home department does not match the department associated with the chartstring, an email is automatically sent out to the CMS Manager notifying them of your request. Please contact the CMS Manager and confirm that the code is good to use.

Yes. Department Shipping Code CMS Managers have the ability to see/edit the full list of your department’s shipping codes within CMS and may have already done this for you. You should first check in with them to make sure that requests are not duplicated and the appropriate budgets are opened and will VV in Peoplesoft without errors against the following accounts (this may involve contacting your department's budget/financial manager or SPA)
Mail Accounts - 80025/80033 (E6000, E6012, F6002).

Department CMS Managers can see all codes that were created using a chartstring that includes their department number, while general users may only view codes where they are listed as the contact. If you are creating codes for other people (listing others as the contact) and you are not listed as the CMS Manager for your department, you will not be able to see these codes. Only those listed as the CMS Manager and Contact will be able to view these codes. Verify who in your department should be listed as the CMS manager and contact pmc@uvm.edu and include the current CMS Manager on the email, if you would like to update who should be allowed access.

A PMC Shipping Code provides UVM Departments with an automated process for mail and shipping needs while accurately allocating charges to the appropriate Peoplesoft chart string account number. The PMC Shipping Code was created to interact with 3rd party software that do not support Peoplesoft's 50 character alpha numeric chartstring. Therefore: If you are a UVM Department and want to use a PeopleSoft Chartsting to send mail through USPS, UPS, or FedEx, you will need a PMC Shipping Code, please go to CMS. 

Yes. Department Shipping Code CMS Managers have the ability to see full list of your department’s shipping codes within CMS and may already have a code for you. You should first check in with them to make sure that requests are not duplicated and the appropriate budgets are opened and will VV in Peoplesoft without errors against the following accounts (this may involve contacting your department's budget/financial manager or SPA)
Mail Accounts - 80025/80033 (E6000, E6012, F6002).

Yes and no. Historical record and accounting requires that we retain all chartfield related information for all shipping codes. However, you are welcomed to change any non-chartstring related fields.

No, PMC processes hundreds of thousands of pieces of mail annually and allocates those charges to Peoplesoft journals using a valid Shipping Code but does not maintain records beyond what is needed to process these charges to a journal. Each department is responsible for developing their own process for maintaining any records needed by their department.

No, PMC processes hundreds of thousands of pieces of mail annually and allocates those charges to Peoplesoft journals using a valid Shipping Code but does not maintain records beyond what is needed to process these charges to a journal. Each department is responsible for developing their own process for maintaining any records needed by their department.

The PMC picks up and delivers mail daily to all departments on campus. Metered mail received will be weighed and have postage applied to each piece of mail with a valid PMC Shipping Card attached. "Did you know that you can send multiple bundles of mail with a single PMC Shipping Card? This means you can have all of your mail metered and keep more of your cards available for when you need them."
1. Separate your outgoing mail into three categories: letters within the United States, flats within the United States, and international mail leaving the United States.
- For large stacks of envelopes that need to be sealed, please stack them with the flaps down (separate international pieces and place in a separate stack).
- Large mailings, please notify print.mail@uvm.edu 24-hours in advance
- * Square flaps are not machine sealable. Please seal these manually.
2. Attach a PMC Shipping Card using a rubber band to your outgoing metered mail (remember only one is needed for each of your daily pickups). Use a card even if you only have one piece of mail.
3. That's it, we'll process your mail and send you the PMC Shipping Card back via campus mail the following business day.

The University of Vermont sends out more bulk mail than any other form of U.S. mail. Each year UVM mails in excess of three million brochures, postcards, catalogs and newsletters. Though the basic premise of bulk mailing is easily understood, the step-by-step process can be complex and confusing. Allow us to help you understand that step-by-step process and make the most of your postage dollar. Bulk mailings are an effective means to reach a large audience at an affordable rate. The postage costs are discounted because the sender (UVM Print & Mail Center and you) absorbs the labor involved with preparing the mail for entry with the USPS. The majority of the bulk mailings produced by UVM departments falls into the Standard A Non-profit category. USPS regulations governing the use of non-profit mail are very complex and restrictive. Let us help with USPS compliance with the content based restrictions of non-profit mail.
- A minimum of 200 pieces or 15 lbs. is required.
- The mailing pieces must be printed or duplicated material.
- The pieces must be of identical size weight and content.
- Always use a UVM return address and include "The University of Vermont" in the body of the address.
- Use a pre-printed mailing indicia.
- Mailing list data files must be in a ASCII comma delimited or Dbase compatible format.
- Label lists and mailings that are pre-labeled must be in ascending zip code order.
- Schedule your project at least two weeks in advance.
- Submit a Bulk Mailing Request Form with the job.
- Depending on the size of your job, turnaround is 24 to 72 hours.

You will need a PMC Shipping Code, there are two steps to this. First, verify your chartstring will VV in Peoplesoft without errors to the following Peoplesoft Accounts: 80025 & 80033 (E6000, E6012, F6002). Second, go to CMS, to create your code. With a code in hand, attach this to your mail to be picked up at your Department's designated mail pickup location. PMC picks up mail daily at each department on campus. You can also hand deliver your mail to be metered at either our Given or Waterman locations.

The CMS now allows users to print their own cards. Please check with your Department's CMS Manager for any requirements they may have. Department’s remain responsible for all charges to their shipping code.