Our team is eager to assist UVM faculty, staff and recognized student organizations in the planning of their University events that enrich our campus community.

The following resources are designed for internal events, that is events which are developed, planned and managed by a University academic or administrative unit or University recognized group or organization.

Please review the current Facilities and Ground Use Policy to determine if your event qualifies. If you are a member of the UVM community planning an event that does not meet this criteria, please refer to our Coordination Services menu. We welcome the opportunity to assist you.

If you are a UVM department looking to request technical support for your virtual or hybrid event, please fill out this form.

Check out our event planning checklist which guides you through questions to ask and factors to consider when planning events on campus. 

Browse the event planning resource library, including room diagrams, tips for estimating event costs and EMS guides. 

 

Using EMS

screen shot of EMS portalReserving a space on campus is easy using EMS, our virtual event reservation system! Within EMS, you can search for available rooms, browse room diagrams, submit your catering request and more.

For successful event planning:

  • Submit your reservation request as early as possible.
  • At a minimum, requests must be submitted at least 7 business days prior to the event date.
  • If the event requires catering, requests should be submitted 14 business days prior to your event date.
  • If the event requires police services or if it is large, outdoors or high risk in nature, requests should be submitted 21 business days prior to your event date.
  • If you want to schedule space within 7 business days, call our team for assistance. For events in the Davis Center, call 656-1204. For events elsewhere on campus, call 656-5667.

Reserve your space today

First time using EMS? Please take the required EMS training.

Additional Services

Learn more about available campus catering options, including preferred caterers, relevant policies and guidelines for success.

Our team is able to provide additional event services such as coordination and registration and virtual events. 

Questions? Ask us!

Have a question about a space reservation outside the Davis Center? Contact our Campus Events team at 802-656-5667 or CampusEvents@uvm.edu

Have a question about a space reservation at the Davis Center? Contact our Davis Center team at 802-656-1204 or DCEvents@uvm.edu

Have a question about EMS? Call 802-656-5667 or CampusEvents@uvm.edu

 

Need help? We're here for you!

Have a question about a space reservation outside the Davis Center? Contact our Campus Events team at 802-656-5667 or CampusEvents@uvm.edu

Have a question about a space reservation at the Davis Center? Contact our Davis Center team at 802-656-1204 or DCEvents@uvm.edu

Have a question about EMS? Call 802-656-5667 or CampusEvents@uvm.edu

Follow us on social media