Getting Started

Our team is eager to assist UVM faculty, staff and recognized student organizations in the planning of their University events that enrich our campus community.

If you are a UVM group, your first step is to make an EMS request. 

First time using EMS? Take the required EMS training.

The following resources are designed for internal events, that is events which are developed, planned and managed by a University academic or administrative unit or University recognized group or organization.

Review the current Facilities and Ground Use Policy for Events and Activities to determine if your event qualifies. If you are a member of the UVM community planning an event that does not meet this criteria, refer to our Coordination Services menu. We welcome the opportunity to assist you.

Are you a UVM department looking to request virtual or hybrid event support? Submit a request for virtual or hybrid services.

Check out our event planning checklist which guides you through questions to ask and factors to consider when planning events on campus.

Browse the event planning resource library, including room diagrams, tips for estimating event costs and EMS guides.

Using EMS

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Reserving a space on campus is easy using EMS, our virtual event reservation system! Within EMS, you can search for available rooms, browse room diagrams, submit your catering request and more.

Reserve Your Space Today

Helpful Tips

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For successful event planning:

  • Submit your reservation request as early as possible.
  • At a minimum, requests must be submitted at least 10 business days prior to the event date.
  • If the event requires catering, requests should be submitted 10 business days prior to your event date.
  • If the event requires police services or if it is large, outdoors or high risk in nature, requests should be submitted 21 business days prior to your event date.
  • If you want to schedule space within 10 business days, call our team for assistance. For events in the Davis Center, call 656-1204. For events elsewhere on campus, call 656-5667.

First time using EMS? Take the required EMS training.

Additional Services

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Learn more about available campus catering options, including preferred caterers, relevant policies and guidelines for success.

Our team is able to provide additional event services such as coordination and registration and virtual events. 

Questions? Ask us!

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Have a question about a space reservation outside the Davis Center? Contact our Campus Events team at 802-656-5667 or CampusEvents@uvm.edu.

Have a question about a space reservation inside the Davis Center? Contact the Davis Center team at 802-656-1204 or DCEvents@uvm.edu.

Have a question about EMS? Call 802-656-5667 or CampusEvents@uvm.edu.