University of Vermont

RESOURCES FOR CLUBS

Resources for Clubs
Click on the resource name for a description
How To Get It
Budget Materials for  FY15
These documents are due January 31st, 2014 by 3:00pm

Budget Request emailed to SGA.Finance@uvm.edu

Food Budget (If applicable) emailed to SGA.Finance@uvm.edu

Contractual agreement should be PRINTED and handed in to Sara at the front desk.

Club Check-In/Info sheet is completed on the Lynx.

Budget Request Spreadsheet
Food Budget Request
Contractual Agreement
Club Check-In/Info Sheet

SGA Constitution & Operational Documents
The SGA Consititution provides guidelines by which the Senate and Clubs must operate.

SGA Constitution
SGA Operational Documents

List of Recognized Organizations & Contacts
This is a list of all recognized SGA clubs including their student leaders and faculty/staff advisors. Please visit The Lynx for descriptions of clubs and contact information

Download
Online

User's Guide for The Lynx
A step-by-step guide for all Lynx users.

Download

SGA Financial Policies & Calendar for FY14
This document outlines all SGA financial policies and procedures

Financial Policies
Financial Calendar

Clubsigner Manual
The Clubsigner Manual further outlines financial policies and procedures for clubs.  Club signers must read the Treasurer's Manual before they can access their club's funds.


Download

Clubsigner Workshop Presentation
Every fall, the SGA Treasurer and Business Accounting Specialist present a workshop for all clubsigners.  In this workshop, the financial policies and procedures and forms are explained.  

You can download the presentation from the most recent workshop here.

Download
Clubsigner Quick Reference Guide

Quick Reference
Treasurer's Account Ledgers
These forms are for clubs to be recording expenses.  They should be updated regularly.  They will be collected and reviewed by the Finance Office during budget season.



Account Ledgers
Budgeting Workshop Presentation
This presentation will help you create your FY14 budget
Download

Chartstring
The chartstring number is used for internal charges to your club's account.  The source number identifies your club, and the fund number indicates which account the funds should come from.

Download
Club Workshop Hazing Presentation 9/29/2012
This is an overview of the University hazing policy for clubs and organizations.


Download

Club Source Numbers

Find your club's source number here.

Download

Supplemental Funding Request Forms
All supplemental funding requests must be made online. Read the instructions for each form carefully. You must be logged into The Lynx to view and submit these forms.

Supplemental Request Forms

Club Code of Conduct
The Code of Conduct provides guidlines for clubs to stay in good standing with the SGA.

Download

SGA Organization Recognition Requirements
Looking to start a new club?  This document will help to guide your club through the process of becoming a recognized SGA organization.
Contact the sga office, uvmsga@uvm.edu with questions, or when you have all of the materials prepared to proceed with the recognition process.  

Download

Davis Center Event Planning Checklist
Guidelines and helpful hints for planning events and meetings in the DC. Be sure to start planning early!

Online

Catering Requests
Sodexo can provide catering for events on campus.  You can place catering orders online.

Online

Catering Waiver
A catering waiver is required to serve food from off-campus at UVM sponsored events.  The waiver must be filled out and submitted online a minimum of 14 days prior to the event.

You can use the "Online" link to go directly to the Conference and Event Services website and fill out a catering waiver.  If you need further directions, please "Download" Catering Waiver instructions.

Download
Online

Reserving Space on Campus (Virtual EMS)
SGA Organizations may reserve space on campus for meetings and events by filling out an online form.  This form can be used to reserve rooms as well as tables in the Davis Center and in front of the Library.  All space requests must be made at least five working days prior to the event. 

Clubsigners are the only club members that are allowed access to this site.  For first time clubsigner use, you will have to take a short quiz and you will receive an email when you are granted access.

Please click on the link to the right to visit the website.

*Please note that all space reservations may be subject to charges for set-up and clean-up time.

Virtual EMS

SGA Transportation Policy
Risk Management guidelines for travel and transportation.

Download

SGA Professional Development Fund
This form should be filled out and turned in to the SGA Office Coordinator, Sara Fletcher, she will set up a meeting for you to meet with the SGA Treasurer when you turn it in.

Download
Hazing Prevention
Understanding Social & Psychological Dimension of Hazing
PowerPoint

Last modified September 16 2014 03:09 PM

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