University of Vermont

Student Financial Services

Frequently Asked Questions

Accepting/Declining Awards
Applying for Financial Aid
Billing
Dependent versus Independent students
Due Dates, Late Fees, and Financial Holds
FAFSA
Federal Direct Loans
Financial Aid Awards
Grants and Scholarships
Loan Repayment
Loans
Outside Aid
Payment
Policies
Resident Advisors Aid
Refund Policy and Direct Deposit
Study Abroad
Tax Benefits/1098-T
Third Party Billing and Payments
TMS payment plan refund policy
Tuition Management Services
Tuition Remission
Verification
Veterans Benefits
Winter Session
Work Study

Accepting/Declining Awards

How do I accept or decline my awards?

To accept or decline your financial aid award, please log into the myUVM portal. In the Student Financial Services section, click on “Accept/Decline Your Award”, and select the appropriate award year. Click on the “awarded” link in the sentence “You have been awarded financial aid.” You will be taken to the General Information tab. You will use the tabs to move through the accept/decline process, first viewing the Award Overview tab, then viewing the Resources/Additional Information tab and submitting the Title IV decision, then reading any information on the Terms and Conditions tab, and finally accepting/declining your awards on the Accept Award Offer tab. If you have any trouble, or need to change your award decision after it has been submitted, please contact Student Financial Services at sfs@uvm.edu or 802-656-5700.

Is there a deadline to accept or decline my loan offers?

Technically, the deadline to accept your loans is the last day of the semester for which you wish to borrow. However, you will want to accept the loans in advance of your bill due date so that Student Financial Services will know that loan funding is expected. Once you accept the loans you may have additional requirements to complete before the loans can process. For this reason, you should accept the loans, whenever possible, by no later than three weeks before your due date. If you are using loans to pay all or part of your balance due, and do not accept or complete all related requirements by the due date, you may be subject to a $250 late payment fee and/or hold on your student records. If you accept loans very close to the end of the semester, and there is not enough time to complete all requirements for processing, Student Financial Services may not be able to disburse the loan.

Do I have to accept/decline each item at the same time, or can I accept or decline parts of my award on different days?

Aid does not need to be accepted or declined all on the same day or during the same login session. You can accept or decline part of your award, and then log back in at another time to accept/decline the rest. You can do this in as many separate sessions as you need. You do want to make sure you accept/decline all parts of your award offer well in advance of your bill due date.

How do I accept a partial amount of my loan?

To accept a partial amount of a loan, select ‘Accept’ from the drop down box in the ‘Accept Award’ column and indicate the amount of the loan that you would like to accept in the ‘Accept Partial Amount’ column. This amount needs to be in whole dollars, without dollar signs, commas, or decimal points. The amount you list will be split in half between fall and spring semesters, if your financial aid award is for the full year. If you would like a different split, or the amount to be applied for one semester only, please submit your decision with the partial amount and then send an email to sfs@uvm.edu explaining how you would like the loan applied. Please note that in most cases you cannot request more than half of the amount offered for the year in one semester.

Can I accept loans after I decline them?

If funding is still available for the loan you had initially declined, and the semester in which you wish to borrow has not ended, you can usually still accept the loan. To request acceptance of a loan that you have declined, please send an email to sfs@uvm.edu. In your email, please include the loan, the amount you would like (up to the originally offered amount), and the loan period (fall, spring or full year). Please note that if your award has changed since you declined the loan, your eligibility for each fund may have changed. We will let you know if we are unable to adjust your award as requested.

Can I request an increase in a loan that I didn’t accept in full?

When funds are available, and the semester in which you wish to borrow has not ended, you can usually request an increase to a loan that you did not initially accept in full. To request a loan increase, please send an email to sfs@uvm.edu. In your email, please include the loan type, amount to increase, and loan period for which you need the increase (fall, spring or full year). Please note that if your award has changed since you submitted your accept decision, your eligibility for each fund may have changed. We will let you know if we are unable to adjust your award as requested.

Applying for Financial Aid

How do I apply for financial aid?

To apply for financial aid, students need to submit the Free Application for Federal Student Aid (FAFSA). UVM does not require or review any additional financial aid applications, such as the CSS Profile. Students who submit the FAFSA are considered for all federal, state and University student financial aid programs. Please note that the Federal Processor must receive the FAFSA by our priority deadline in order for the student to be considered for all available aid programs. Submission of the FAFSA after the priority deadline may limit financial aid eligibility and may result in a loss of eligibility for UVM need-based grant assistance. Additionally, students should apply for state grants from their home state, and for scholarships. VSAC administers the state grant program for Vermonters. Students from other states should check with their state’s higher education agency. For scholarship information, prospective students should check with their high school guidance counselors, and all students should review the information on our scholarships page.

Does UVM use the CSS profile?

UVM does not use the CSS Profile. The Free Application for Federal Student Aid (FAFSA) is the only financial aid application UVM requires to be considered for most financial aid funds. State grants and some scholarships will require additional applications. Students should apply for state grants from their home state. VSAC administers the state grant program for Vermonters. Students from other states should check with their state’s higher education agency. For scholarship information, prospective students should check with their high school guidance counselors, and all students should review the information on our scholarships page.

When do I need to apply for financial aid?

Please complete the Free Application for Federal Student Aid (FAFSA) online at www.fafsa.ed.gov as soon after January 1 as possible. The FAFSA must be received by the Department of Education by February 10th if you are a new student or by March 1st if you are a returning student, in order for you to receive priority consideration for available student financial aid programs. Submitting your FAFSA after the priority deadline may limit financial aid eligibility and may result in a loss of eligibility for UVM need-based grant assistance. If you have not completed your taxes before the FAFSA deadline, you can submit the FAFSA with estimated numbers (most people will use the prior year’s tax return to estimate). You will then need to update the FAFSA as soon as you submit your taxes.

If I know I won’t qualify for grants do I still need to fill out a FAFSA?

The Free Application for Federal Student Aid (FAFSA) is required to be considered for all types of financial aid, including federal loans. Thus, even if you feel you will not qualify for grants, you should still submit the FAFSA so that you will have the option of using federal loans. Some alternative (private) student loans do not require completion of the FAFSA, but it is recommended that you submit a FAFSA so that the University can consider you for all possible aid programs.

What if I missed the priority deadline to file the FAFSA? Can I still apply for financial aid?

The University of Vermont’s priority deadline for financial aid consideration is February 10 for incoming first-year undergraduate students and March 1 all other students. If you have missed the date applicable to you, you can still complete the FAFSA to be considered for any available forms of financial aid. However, submitting your FAFSA after the priority deadline may limit financial aid eligibility and may result in a loss of eligibility for UVM need-based grant assistance.

Do I need to apply for financial aid each year?

Yes, students are required to complete the FAFSA every year to be considered for financial aid. Family circumstances may change from year to year, so your financial aid eligibility must be determined annually. There is no automatic renewal of need-based financial aid awards at UVM.

Do I need to do anything different for financial aid as a transfer student?

As a transfer student, if you have an applicable FAFSA on file, you should be sure that you update it to include UVM’s school code of 003696 so that we can receive your FAFSA from the Department of Education. If you have not filed a FAFSA for the year that you will start attending UVM, you will need to submit one to be considered for financial aid. You should also be sure to transfer any scholarships or state grants that you have received to UVM.

Can I get financial aid for studying abroad?

Under some circumstances financial aid recipients may use a portion or all of their UVM financial aid awards for the required expenses associated with studying overseas and in some domestic exchange programs. For additional information, please click here.

How do I apply for financial aid if I am going to be studying abroad?

If you plan to study overseas or off-campus in a University-sanctioned program, you must apply for financial aid just as if you were remaining on the UVM campus for that academic period. You will need to submit the FAFSA for the academic year during which you will be studying abroad. You must also submit a completed copy of your Study Abroad Approval Form (SAAF) to Student Financial Services. A SAAF will be provided to you by the Office of International Educational, and will require several signatures, including one from Student Financial Services. Your SAAF will include a Study Abroad Budget Sheet, which OIE will help you to complete. To ensure there are no delays in determining your financial aid award for your Study Abroad program, be sure to have supporting documentation included with your SAAF for all cost components listed on your Budget Sheet.

When will I get my financial aid award?

Incoming students will receive notification of a completed financial aid award beginning in late March, after any requested documentation has been received and reviewed by Student Financial Services. If you have not returned required information by mid-April you will receive notification of a tentative financial aid award, which is an estimated financial aid award package based upon information submitted on the FAFSA. A tentative award is an estimate only and will not be finalized until all required information has been submitted and reviewed.

Returning students will receive notification of a completed financial aid award beginning in mid-June, after any requested documentation has been received and reviewed Student Financial Services. Students will need to login to the student portal to view the award and accept or decline any offered financial aid.

I did not apply for financial aid my first year but my family’s financial circumstances have changed; can I still request aid after my first year?

Yes, because family circumstances may change, financial aid eligibility is determined each year based on the current FAFSA information. To be considered for financial aid for the upcoming academic year, complete the FAFSA after January 1 and by the priority deadline: February 10 for incoming first-year students; March 1 for returning and transfer students. If the priority deadline has passed, you may still submit the FAFSA to be considered for any available sources of aid.

Our insurance company has requested verification of enrollment – how can I get this?

You can access an enrollment verification statement online through your student account. To view and print a verification, login to the student portal and click on "Enrollment Verification" in the Academics section. Find additional information regarding enrollment verifications on the Registrar’s website.

Billing

How much does it cost to go to UVM?

Select your student type to view costs for the current academic year:
Full-Time Undergraduate   Part-Time Undergraduate   Graduate   Continuing Education   Medical

Can you explain the room charge on my bill? The rate seems incorrect.

You may view rates for all room types on the Residential Life website.

Incoming first-time, first-year students are billed initially for a traditional double room before actual room assignments are finalized by Residential Life. If your actual room assignment is more expensive than a traditional double, the additional charge will be applied to your account and will be billed to you. If your actual room assignment is less expensive than a traditional double, your account will be credited the difference.

If you change to a more expensive room during the semester, or if a roommate moves out, your room charge will be adjusted on a pro-rated basis for the semester. For more information, please contact Residential Life at 802-656-3434.

I already have my own health insurance coverage. Why was I billed for health insurance, and can I have the charge removed?

Health insurance is mandatory at the University of Vermont for undergraduate/continuing education students enrolled in 9 or more credits, and for graduate (including medical) students enrolled in 12 or more credits. Students for whom health insurance is mandatory must complete an online insurance decision form every year. The online decision/waiver form and additional information are available at the website of UVM’s Center for Health and Wellbeing. Students who elect to enroll in the UVM sponsored health insurance plan or who fail to submit their insurance decision will be billed by UVM for the UVM sponsored health insurance plan. If you feel that you have been billed for the UVM sponsored health insurance plan by mistake, please contact the UVM Student Health Insurance Office at 802-656-0602.

Please note that the UVM Health Fee is separate from health insurance. The health fee is mandatory for most students, and though it is usually included as part of the Comprehensive Fee, in some cases it will be billed separately. The fee covers many services offered by the Center for Health and Wellbeing, such as a routine doctor’s office visit. The fee does not cover items such as lab work, orthopedic supplies (crutches, braces, etc.), immunizations, or psychiatry visits.

When will I get a bill?

The main semester tuition bills are issued after a student registers for classes. Fall semester bills are issued in early July, for those students who have registered. Spring semester bills are issued in early December, for students who have registered. After the initial semester bill, bills are issued on a monthly basis. Please click here to view all of our semester and monthly billing dates. UVM does not issue paper bills. Students and any Proxies who have been granted access to accounts receivable information are emailed billing notifications after each billing statement is generated. Students and Proxies access the billing statements online.

Can I get a paper copy of my bill?

UVM does not mail paper bills. Students can print the current billing statement, by logging into myUVM and selecting "view your most recent billing statement" from the Student Financial Services page. Individuals who have been set up by the student as a Proxy and granted online access to accounts receivable information can print the current billing statement by loggin into their Proxy Account and selecting "View Latest and Previous Bills" on the student tab.

What is the difference between viewing my current statement and account status? Why do they reflect different balances?

Your current statement is a snap-shot in time and reflects only transactions that occurred prior to the statement date. Your current statement does not reflect transactions or payments that posted after the statement date. Account Status (or Current Account Balance) reflects recent account activity, including transactions that posted after your last statement was generated. If you just made a payment and want to verify the transaction, select the Account Status option.

Also, please keep in mind that your statement may include pending financial aid (financial aid that we expect to pay to your account) while your current account balance only reflects financial aid that has actually disbursed (paid) to your account.

Your current statement and current account balance can be found by logging in through the Student portal, Proxy login, or the Guest Payer login.

How do I view my bill online?

Students can access their billing statements by logging into the myUVM portal and selecting "view your most recent billing statement " on the Student Financial Services page.

Individuals who have been set up as a Proxy and granted online access to accounts receivable information can view billing statements by logging into their Proxy Account. Once logged in, the Proxy can select "View Latest and Previous Bills."

I’m the person paying the bill, why does the student receive a copy of the bill and not me?

The Family Educational Rights and Privacy Act (FERPA) limits access to educational records, including the student’s billing statement to the student alone unless the student authorizes the billing statement to be released to other parties. Your student may grant you access to their student account by setting you up as a Proxy and granting you online access to accounts receivable information. Proxies have access to the student’s accounts receivalbe information and are notified by e-mail when a new billing statement is posted online. Click here for information on setting up Proxy Access. The Proxy Access login page is www.uvm.edu/sfs/proxy.

How do my parents or a third party receive a copy of my bill?

To allow others access to your student account (bill), you may set them up as a Proxy and grant them access to your accounts receivable information. Proxies will get login access for your account in order to view your billing statements, activity and balance, and to make online payments (under construction). Proxies are also sent an email notification whenever a billing statement is generated on your account. Proxies cannot access your grades, transcripts, register for classes, etc. Please click here to view instructions for setting up Proxy Access for your account.

Why doesn’t my recent payment show on my latest bill?

The latest bill (current statement) is a snap-shot in time and will only reflect activity since the date of the prior bill. It does not get updated to reflect activity that occurs after the statement date. To view current account activity, while logged into the billing system, select "Account Status." This will show any activity since your last bill.

What happens to my bill/charges if I drop a course or withdraw?

Dropping and withdrawing from classes are academic actions that often have financial implications. It is your responsibility to understand the effects that these actions will have on your student financial aid. If you are considering dropping or withdrawing from classes at the University of Vermont, we highly encourage you to contact the office of Student Financial Services in order to go over specific implications of these actions. How your bill will be affected depends on when you drop/withdraw from a class and whether or not you will remain enrolled in any classes for the enrollment period. Please review our Tuition Refund Schedule, and visit the Registrar's website to view the Add/Drop and Withdrawal deadlines.

I’m considered a full-time grad student, why does my bill include a part-time comprehensive fee?

For graduate students enrolled in fewer than 12 credits, the comprehensive fee is pro-rated based on the number of credits in which the student is enrolled and reflects on the bill as "part-time comprehensive fee." The Graduate College may consider you to be a full-time student if you carry fewer than 12 credits but the comprehensive fee is labeled "part time" for all students enrolled in fewer than 12 credits.

Dependent versus Independent students

What is the difference between dependent and independent status on the FAFSA, and which am I?

When filing a FAFSA to be considered for financial aid, a student is determined to be dependent or independent. If determined to be dependent, information on the income and assets of the student’s parent(s) must be included on the FAFSA. An Expected Family Contribution (EFC) is calculated and is comprised of a student and parent contribution. If determined to be independent, parental information is not required on the FAFSA. To determine dependency status, a student should visit www.fafsa.gov and click on “Determine Your Dependency Status” in box 1. Students will not be considered independent based solely on being self-sufficient, reaching the age of 18 or 21, or not being claimed on a parent’s tax return.

My parents do not support me financially and/or do not claim be on their taxes; does that make me an independent student?

To determine your dependency status for the FAFSA, please visit www.fafsa.gov and click on “Determine Your Dependency Status” in box 1.

While the Federal Student Aid programs are based on the family being the student’s first source of financial support, a student cannot automatically be considered independent if they reach the age of 18 or 21, live apart from their parents, or are self-sufficient. There are some special circumstances that may allow a dependent student to be considered independent, after completing an appeal process. The conditions listed below, singly or in combination, are NOT acceptable reasons to appeal a status of dependent on the FAFSA:
  • Parents refuse to contribute to the student’s education.
  • Parents are unwilling to provide information on the FAFSA or for verification.
  • Parents do not claim the student as a dependent for income tax purposes.
  • Student demonstrates total self-sufficiency.
If you feel that you have a special circumstance, other than those above, that warrants consideration, please contact Student Financial Services at 802-656-5700. Please be aware that independent status on the FAFSA does not necessarily qualify a student for additional aid, and may reduce the amount of UVM need-based aid for which the student qualifies.

Due Dates, Late Fees, and Financial Holds

When is my bill due?

Please click here to view our semester statement and due dates. The due date for the semester bill depends on when a student registers for classes. After the main semester billing statement is generated, statements are issued monthly based on our monthly billing dates. Payment is always due by 4 PM on the due date listed on the statement. There is no grace period for payments, and payment must be posted to the account (not post-marked) by the due date. Statements that list a due date of "Due Upon Receipt" should be paid immediately to avoid a hold being placed on the student record. For more information about our billing practices, please click here.

What happens if my bill is not paid on time?

If your bill is not paid in full by 4 PM on the due date, you may be charged a $250 late payment fee and have a hold placed on your record, which will block you from adding or dropping courses, and from accessing grades or transcripts, until full payment has been received. For information about acceptable payment arrangments, please click here.

If I have been charged a late fee, can it be reversed?

If you have been charged a late payment fee and feel that the fee was charged in error, you may appeal it. The Late Fee Appeal Form is available on our Worksheets and Forms page. A hold may remain on your account until the appeal is either granted or full payment has been made, depending on the timing within the semester.

What does it mean to have a "FINANCIAL HOLD" on my student account?

A financial hold is placed on a student account when there is a balance due and/or outstanding requirements to be completed for Student Financial Services. Students with a financial hold should check their account balance and financial aid requirements through the student portal. A financial hold cannot be released until the student account is paid in full and/or all outstanding requirements have been submitted and reviewed.

A financial hold prevents registration and access to grades or transcripts. Financial holds do not prevent students from attending classes in which they are already officially registered. They also do not prevent a student from moving into their room or using their meal plan, provided the student is registered in classes.

FAFSA

What is UVM’s Federal School Code for the FAFSA?

The University of Vermont’s Federal school code for filing the FAFSA is 003696.

What is the website for filing a FAFSA, and is there a charge?

The only website to use to file a FAFSA is www.fafsa.gov>. FAFSA stands for Free Application for Federal Student Aid. There is no charge to file a FAFSA with the Department of Education. There are some websites that will ask you for a fee to submit the FAFSA. The website might offer extra services for this fee, such as checking the FAFSA for accuracy. There is no need to pay a fee to submit the FAFSA. There is plenty of free help available on www.fafsa.gov" and associated websites, such as www.finaid.org. You can also call FAFSA on the Web Customer Service at 1-800-433-3243, or contact UVM Student Financial Services at 802-656-5700 for assistance.

Where can I find tutorials or help documents for filling out the FAFSA?

There is an extremely helpful and detailed YouTube video available called “7 Easy Steps to the FAFSA.” This YouTube video was created by the University of California, Santa Barbara, and is applicable to anyone who is filling out a FAFSA. Please click here to access this video, or type “7 Easy Steps to the FAFSA” into the search field at www.youtube.com.

You can also review the Department of Education's “Completing the FAFSA” publication for assistance. Be sure to select the publication for the aid year for which you are applying for aid.

My parents do not support me financially and/or do not claim be on their taxes; does that make me an independent student?

To determine your dependency status for the FAFSA, please visit www.fafsa.gov and click on “Determine Your Dependency Status” in box 1.

While the Federal Student Aid programs are based on the family being the student’s first source of financial support, a student cannot automatically be considered independent if they reach the age of 18 or 21, live apart from their parents, or are self-sufficient. There are some special circumstances that may allow a dependent student to be considered independent, after completing an appeal process. The conditions listed below, singly or in combination, are NOT acceptable reasons to appeal a status of dependent on the FAFSA:
  • Parents refuse to contribute to the student’s education.
  • Parents are unwilling to provide information on the FAFSA or for verification.
  • Parents do not claim the student as a dependent for income tax purposes.
  • Student demonstrates total self-sufficiency.
If you feel that you have a special circumstance, other than those above, that warrants consideration, please contact Student Financial Services at 802-656-5700. Please be aware that independent status on the FAFSA does not necessarily qualify a student for additional aid, and may reduce the amount of UVM need-based aid for which the student qualifies.

How do I file a FAFSA if my parents are divorced?

The FAFSA only takes into account the financial situation of the student’s custodial parent, or the parent that the student has spent the greatest amount of time living with in the 12 months prior to filing the FAFSA. If you do not live with either parent, or if you lived with each parent an equal amount of time, the parent that provided a greater amount of financial support is considered your custodial parent. If the custodial parent has remarried, the financial information of the custodial parent’s spouse must also be included on the FAFSA.

My parents are the same sex and their marriage or civil-union is not recognized by the Federal government; how does this impact my financial aid and how do I file the FAFSA?

As a Federal entity, the Department of Education must comply with the Defense of Marriage Act (DOMA), which does not recognize same-sex marriage or civil union when considering Federal aid eligibility. Students with married same-sex parents should be sure to properly report their family information according to the Federal rules. The following examples reflect proper methods of filing the FAFSA for families with married same-sex parents:
  • Students of same-sex parents who both earn income must report only one custodial parent and report only that parent's income information. The other parent and his/her income is not reported, and therefore not considered in determination of aid eligibility. When reporting household size, the parent whose information is not included on the FAFSA should not be included as a "member of the household."
  • Students of same-sex parents with only one parent earning income need to list the income-earning parent as the parent on the FAFSA, and report the income and other requested information for that parent. In this case, since the second parent is being supported by the income-earning parent, the second parent should be included as a "member of the household" when reporting household size.

For all students with same-sex parents that are married or in a civil union, it is important to check with your state higher education authority to see how they consider same-sex partners when calculating need for state grants.

If my family’s financial situation has changed, how do I show that on the FAFSA, and will it make a difference?

You should never use information other than from your tax returns to file your FAFSA. The FAFSA will ask for the prior year’s tax return information (i.e. 2010 tax returns for the 2011/2012 FAFSA), and that is what must be used. You can estimate the numbers if filing the FAFSA before your taxes are done, but you will then need to update the FAFSA with the actual data once you do file.

If your family’s financial circumstances have changed since filing the FAFSA, you can submit an appeal to Student Financial Services for review. To have your situation reviewed, please first contact Student Financial Services at sfs@uvm.edu or 802-656-5700. A counselor will ask about your situation to determine if it is something that can be considered and whether it might make a difference in financial aid eligibility. We cannot review the following circumstances:
  • High debt-to-income ratio (including credit cards, car loans, mortgages, education loans, and other personal debt)
  • Parent in college expenses
  • Private primary or secondary school tuition for any children in the family, unless attendance at the school is by necessity and not parental choice
We may be able to consider situations such as a reduction in earnings, loss/change of job, death of student’s parent (for dependent students), death of spouse (for independent students), divorce/separation, one-time income (pension withdrawal, sale of home), loss of child support, or extraordinary out-of-pocket paid medical expenses.

If a counselor decides that your situation can be reviewed, you will be sent a form to complete and submit with supporting documentation of your situation. Only circumstances that will result in a significant change to your family’s income should be submitted for review. Once the review is complete, the student and parents (for dependent students) will be notified of the outcome and any award changes, if applicable.

All documentation submitted to Student Financial Services must be reviewed. There are frequently situations in which our review of the documentation submitted results in a reduction to the student’s eligibility for need-based aid. Generally, this happens when the initial FAFSA data is under-estimated, or entered incorrectly. Please keep this in mind when deciding whether to submit information for review.

Submission of documentation for review does not guarantee that the circumstances presented will be accepted. In addition, not every legitimate appeal results in increased aid eligibility. Granting of appeals also depends on the availability of funds, thus an approved appeal may not result in an increase in need-based funding.

What is the IRS Data Retrieval tool, and should I use it when filing my FAFSA?

The IRS Data Retrieval tool has been implemented so that students and parents can transfer their federal tax information directly from the IRS into the FAFSA. When completing the financial information part of the FAFSA, if you select a tax filing status of "Already completed," you will be offered the option of using the IRS Data Retrieval tool. You will be asked some qualifying questions to see if there may be a reason that you will not be able to import your information. After answering the qualifying questions (checking the appropriate boxes), if you receive a message that you are not eligible to transfer your information from the IRS to the FAFSA, then you will need to continue entering each item manually. Otherwise, you should use the IRS Data Retrieval tool to transfer your tax information. Using the tool reduces the likelihood for errors, and makes it less likely that you will be asked to provide additional documentation for review. If you use the IRS Data Retrieval tool, do not make any changes to the transferred figures before submitting your FAFSA. If you feel there is a valid reason for changing a figure, submit the FAFSA with the transferred data, then send an email to sfs@uvm.edu to let us know what you would like changed and why.

The IRS Data Retrieval tool is available on February 1 to begin using for the next school year's FAFSA. If you need to submit your FAFSA before the IRS Data Retrieval is available for you, you should use the best figures that you have for your tax information. This may be necessary to meet UVM's priority financial aid deadline, depending on when you file taxes. You may return to the FAFSA once your tax information is on file with the IRS and use the IRS Data Retrieval tool to correct your information. Generally, you should be able to use the IRS Data Retrieval tool 2 weeks after your file your taxes electronically, 8 weeks after you file taxes by mail, or after February 1, whichever is latest.

Federal Direct Loans

What is the Federal Direct Loan Program?

The William D. Ford Federal Direct Loan Program is the student loan program of the U.S. Department of Education. Direct Loans are low-interest education loans for students and parents. The U.S. Department of Education is the lender for Direct Loans, thus the loans are borrowed directly from the federal government, instead of from a bank or other financial institution. Types of Direct Loans available through this program are Direct Subsidized Stafford Loans, Direct Unsubsidized Stafford Loans, Direct Parent PLUS Loans, and Direct Graduate PLUS Loans. These loans cannot be borrowed through any other lender. For more information please visit the Direct Loans website.

How do I apply for a Federal Direct Stafford or PLUS Loan?

To be considered for a Federal Direct Stafford or PLUS Loan, a student needs to complete a FAFSA. UVM uses the information on the FAFSA to determine if a student is eligible for a Federal Direct Stafford and/or PLUS Loan. Any Stafford loans available to the student will be offered in the financial aid award. To use a Stafford loan, the student must accept it in the financial aid award online, and complete all associated requirements (Master Promissory Note, Entrance Counseling, etc.). The necessary requirements will be posted to a student’s account after acceptance of the loan in the financial aid award. For steps on applying for a Federal Direct Plus Loan please visit our Loan Requirements page.

Can I borrow my loans through a lender such as VSAC or Sallie Mae instead of the Direct Loan Program?

All Stafford and PLUS Loans must be borrowed through the Federal Direct Loan Program, per legislation passed by Congress. Lenders that used to offer these loans, as participants in the Federal Family Education Loan (FFEL) Program, may still offer private education loans to students. UVM highly recommends that students exhaust all federal loan options before pursuing private/alternative student loans. Federal student and parent loans carry benefits including deferment and cancellation clauses, which may not be available on private/alternative student loans. Federal loans also generally have a low fixed interest rate, and if subsidized, will not accrue interest while the student is in-school, in a grace period, or in deferment.

What are the interest rates on Federal Direct Loans

Please click here to review our page about the William D. Ford Federal Direct Loan Program, which includes interest rate information.

When do I need to repay my Federal Direct Stafford or PLUS Loans?

Federal Direct Stafford Loans (Subsidized and Unsubsidized) enter repayment 6 months after the student drops below half-time enrollment. Half-time enrollment at UVM is enrollment in 6-credits in a semester.

Federal Direct Parent PLUS Loans enter repayment 60 days after the loan is fully disbursed. If the loan is taken for a full academic year, the second disbursement will happen in early January, and repayment will begin 60 days after that. Parents may contact Direct Loans to request a deferment on the PLUS Loan until the student drops below half-time enrollment. Half-time enrollment at UVM is enrollment in 6-credits in a semester.

Federal Direct Graduate PLUS Loans 60 days after the loan is fully disbursed. If the loan is taken for a full academic year, the second disbursement will happen in early January, and repayment will begin 60 days after that. Graduate students may postpone payments while in school, until they drop below half-time enrollment. Half-time enrollment at UVM is enrollment in 6-credits in a semester. In most cases, the Direct Loan Servicing Center will automatically grant an in-school deferment on a Direct Graduate PLUS Loan based on enrollment information reported by the school. If you receive a notice for payment and are unsure if your enrollment status has been submitted, please contact the Registrar’s Office at 802-656-2045.

What are the repayment options in the Federal Direct Loan Program?

There are several repayment options in the Federal Direct Loan Program. Please click here to review repayment information on the Federal Student Aid website. You can also use the repayment calculators on the Federal Student Aid website to estimate your total repayment amount.

Financial Aid Awards

Will UVM match my financial aid award from another institution?

The University of Vermont does not negotiate financial aid awards based on offers students may receive from other institutions. UVM has limited financial resources, which require strict adherence to budgetary guidelines. We have structured our financial aid awarding procedures to use all available funds, calculating the most generous award possible for every deserving student within the overall constraints imposed by our budget.

Does financial aid continue after my first year?

For financial aid consideration, students are required to complete the FAFSA each year. Family circumstances may change, thus financial aid eligibility must be determined annually. There is no automatic renewal of financial aid awards at UVM. Your FAFSA must be submitted no later than March 1 each year, for the upcoming academic year, to meet the UVM FAFSA priority deadline. Students who miss the deadline may, and should, still submit a FAFSA, but may receive reduced levels of need-based funding, including UVM grant funding.

The renewal of merit-based aid is depends on the terms and conditions of the specific award. Students who meet the eligibility requirements for renewal of their merit scholarships, will continue to receive those scholarships. Students who receive merit-based aid should consult their original award letter regarding the terms and conditions of the scholarship.

Does living off campus affect my financial aid?

There is not a significant difference in financial aid eligibility between living on-campus or off-campus (but not at home with parents). Financial aid eligibility is based, in part, on the total cost of attendance or financial aid budget. The financial aid budget consists of estimates for tuition, fees, room & board, transportation, books, loan fees, and miscellaneous expenses. These components are estimated equally for on- and off-campus students, except that the transportation component is a bit higher for those living off campus. The amounts used for each budget component cannot be individualized for a student's actual expenses.

Living at home with parents does impact financial aid. The financial aid budget for students living at home with parents includes reduced amounts for housing and food. As housing and food expenses are reduced for students living at home, the maximum financial aid a student living at home can receive is likewise reduced.

For any student living off campus, financial aid is available for housing and meal expenses only if the student accepts enough aid for these expenses. A student needing funds for housing and meals should accept enough aid to cover the tuition and fees, and any other expenses on the student account, plus the amount that is needed for housing and meals. When aid disburses, it will first be applied to all charges on the student account. If the aid overpays the account, creating a credit balance, that credit will be released to the student and/or parent as a refund. Refunds can be used for any education-related expenses, such as books, meals, housing, and supplies. For information on who will receive the refund, please visit our Refund Policy and Direct Deposit FAQ section.

Is there financial aid available if I need to purchase a computer?

New students at the University of Vermont are strongly encouraged to have computer access. Students who need financial help in purchasing a computer may request an increase to their Cost of Attendance so that they may use additional loan funding to assist with the purchase. Please click here for more information.

Grants and Scholarships

Does UVM offer merit aid?

Yes, UVM offers a number of merit-based scholarships. All first-year applicants are automatically considered on the basis of their Admissions application. Scholarship notifications are sent separately from admission decision letters, and admitted students are typically notified of scholarship eligibility within one to two weeks of receiving their letter of admission.

Where can I get information about additional scholarships?

What if I receive scholarships from sources other than UVM?

Following federal guidelines, the Student Financial Services office is required to take all financial resources into account when determining your eligibility for financial aid. Please notify our office in writing as soon as you are informed of this outside assistance and include any relevant documentation. We will make every attempt to reduce your need-based loans and work programs before adjusting any need-based grant or University scholarship assistance. Please realize that, in some cases, if the amount of your additional resource is higher than your loans and work programs, we may be required to reduce your need-based grant and/or scholarship funds. Once notified of any outside assistance, we will make an adjustment to your award and send you a new award notification.

What is the difference between a UVM Out of State grant and a grant issued by my home state?

Eligibility for state grants is determined by the state grant agency that awards these funds. The UVM Student Financial Services Office does not play a role in determining eligibility. However, state grants will be used in our assessment of remaining need before determining eligibility for UVM grant and loan funding. In most cases, this will result in a reduction to UVM aid if a state grant is awarded or changed after UVM assistance has been awarded.

What is the difference between a UVM Grant and a Vermont Student Incentive Grant?

Eligibility for Vermont Student Incentive Grants is determined by the Vermont Student Assistance Corporation (VSAC). The UVM Student Financial Services Office does not play a role in determining eligibility. However, state grants will be used in our assessment of remaining need before determining eligibility for UVM grant and loan funding. In most cases, this will result in a reduction to UVM aid if a state grant is awarded or changed after UVM assistance has been awarded. Vermont students are encouraged to apply for VSAC grants and scholarships each year.

What if I don’t qualify for grants or scholarships?

All students have a variety of other financing options to consider. Many elect to participate in federal loan programs or private alternative loan programs. Students may also choose our University Payment Plan.

Simon Scholarship FAQ

Do I need to meet all eligibility criteria to be considered for the Simon Scholarship?
Yes. In order to be considered for the Simon Family Scholarship, you must meet all eligibility criteria:
  • Demonstrate a record of academic excellence, leadership, and active involvement in community service
  • Demonstrate a high level of financial need
  • Be a first-time, first-year, out of state student admitted to the College of Arts & Sciences
What do you mean by high financial need?
Financial need is based solely on the Expected Family Contribution (EFC) that is generated by filing the Free Application for Federal Student Aid (FAFSA). Students with the EFCs between $0 and $15,000 will be given preference in the application process. Students' applications may not be considered if their EFC exceeds $20,000.

Several sources exist on line to help you estimate your EFC prior to filing your FAFSA including www.finaid.org and www.fafsa4caster.ed.gov.
How can I file the FAFSA by January 25 if I have not completed my previous year’s taxes?
You may file the FAFSA using estimated income information. Once your family completes your taxes for the prior year, you will need to update the FAFSA with actual income information.
When will I hear if I have been awarded the Simon Scholarship?
You will receive notification of a Simon Scholarship decision by mid-February. If you are selected as one of the top three candidates, you will be required to visit UVM for an on-campus interview in late March.
If I am selected as a Simon Family Scholar, what service commitment will be expected of me as a UVM student?
Simon Scholars are expected to make a significant contribution to the campus or Burlington community through their involvement in student clubs, community service organizations and leadership roles. Typically Scholars are asked to contribute at least eight hours per week of service during the academic year.

Will additional scholarships be available if I excel academically as a UVM student?

Due to limited funding, it is unlikely that a student will be awarded additional scholarships once they are enrolled. Generally, the students who were awarded scholarships as new first year students will keep their scholarships provided they maintain eligibility.

Loan Repayment

Where can I view my credit report?

Borrowers that want to pull their credit history have access to their records at www.Annualcreditreport.com.

I am not a current UVM student, so who do I contact regarding my UVM and/or Perkins loans?

UVM’s loan billing servicer is ECSI and their website has a FAQ section at: https://www.ecsi.net/bwr/borrower.html

Their contact information is:
ECSI
181 Montour Run Road, Coraopolis, PA 15108
Tele: 1-888-549-3274
www.ecsi.net.
Tuition Collection Accounts

What are these charges for, and how can I view old statements? How do I pay my bill online?

See section above on bill paying.

What is my UVM ID#?

This is a 9 digit number which takes the place of your Social Security Number. It begins with 95X-XX-XXXX. If you can’t remember it, please contact SFS at (802) 656-5700 or the Registrar’s Office at (802) 656-2045.

Can I set up a payment plan for my past due balance?

When all other payment methods have been exhausted, we will set up a payment plan for the remaining balance. Please contact our Customer Service Collections office at (802) 656-4345 or email at csc@uvm.edu.

How can I get a transcript with a Hold on my account?

You will not be able to obtain a transcript with the Hold on your account. The Hold will not be removed until the balance on the account is paid in full.

How do I contact the collection agency my account is placed with?

If your account is placed with Delta Management call 1-800-688-6337. If your account is placed with General Revenue Corporation call 1-800-234-1472.

Loans

Why are my loans pending on my bill?

Pending loans shown on your bill indicate that the loan has been accepted on your financial aid award however they may still require additional steps to complete the loan process for disbursement. We show these loans on your bill in order to help you review your bill.

What is an Alternative loan? How do I apply?

Alternative loans are commercial student loans that are not subsidized or insured by the federal government. Alternative loans are available through some banks, guaranty agencies, and secondary student loan markets at varied interest rates. To apply, you would contact the lender of your choice directly to determine whether they offer alternative loans for students.

What if my parent is denied the Parent PLUS loan?

Dependent students whose parents are unable to borrow PLUS loans due to adverse credit may receive additional unsubsidized Stafford loans. The increased loan amounts may not substitute entirely for the amount a parent may borrow under the PLUS program. A copy of the Parent PLUS loan denial should be provided to UVM along with a written request from the student for the additional unsubsidized Stafford funds.

What if I am denied the Parent PLUS loan?

Dependent students whose parents are unable to borrow PLUS loans due to adverse credit may receive additional unsubsidized Stafford loans. The increased loan amounts may not substitute entirely for the amount a parent may borrow under the PLUS program. A copy of the Parent PLUS loan denial should be provided to UVM along with a written request from the student for the additional unsubsidized Stafford funds.

When does aid disburse to my student account?

The earliest that federal aid and alternative loans will disburse to your account is 10 days before the start of UVM classes. Other types of aid such as UVM loans or scholarships and grants will pay to your account July 1 and December 1 at the earliest. Disbursement of financial aid to the student’s account is dependent on the student completing any outstanding requirements such as entrance counseling interviews, signing of the promissory note, etc.

Outside Aid

What kind of Financial Aid can I get as a Graduate Student?

The University has several options designed to help graduate students finance their UVM education. Student Financial Services can provide detailed information on how to apply for and receive federal financial aid. Information on funding from the Graduate College.

How do I find out about discounted rates for students from New England states in certain areas of study?

The New England Regional Student Program is an opportunity for qualified legal residents of New England states to enroll at reduced rates for programs which are not offered by the home state university but are offered in another New England state. A listing of available programs at UVM is available at NEBHE.org. Applicants must indicate clearly, both in their initial inquiries and on their application forms, that they are seeking admission under the terms of the New England Regional Student Program.

I am eligible to receive Veteran’s Benefits. How does this affect my financial aid?

If you are eligible for Veteran’s Benefits you can also apply for additional financial aid for the remaining amount needed to meet your educational expenses. The University offers advising to any veteran or dependent eligible for benefits under Federal Law, Chapters 30, 31, 32, 34, 35, or 106. Students eligible for these benefits should contact the Registrar's Office at least one month prior to registration each semester. Students wishing to register for benefits should be prepared to present their certificates of eligibility.

What if I am awarded a grant from my home state?

State grants are used in our assessment of financial need and for determining eligibility for UVM grant and loan funding. In most cases, if you have been awarded UVM assistance and you are then awarded a state grant, this will result in a reduction to UVM aid.

Payment

Where do I mail a payment?

Payments by personal check may be mailed to:
University of Vermont
P.O. Box 1306
Williston, VT 05495-1306.

Please note the student ID number on your check and send your payment with the remittance portion of your bill.
Do not send correspondence or scholarships checks to this address.

Mail correspondence and any scholarship checks to:
University of Vermont Student Financial Services
221 Waterman Building
85 So. Prospect Street

How do I pay my bill online?

Students: Log into myUVM and select "make an electronic payment " from the Student Financial Services page.

Proxies:The option to make an online payment from your Proxy account is currently under construction. For the time being, please use the guest payer login.

Others: If you are neither the student nor an authorized payer, you may still make an online payment to a students account as a "guest payer". You will need the students name and UVM ID. Please note that as a guest payer you will not have access to any student information. Log in as a guest payer

My bill is being paid by financial aid, what should I do?

In order for your bill to be paid by financial aid, you must have a financial aid award in place and must accept and finalize your aid prior to the bill due date. Learn more about accepting and finalizing your financial aid.
You must respond to your bill if your bill will be paid in full or in part by financial aid. Failure to respond to your bill will result in a late payment fee. View tips on responding to your bill.

Why is UVM assessing a 2.75 percentage service charge to pay with credit card?

The University is not accepting credit card payments directly. Credit cards are processed by infiNET, a vendor contracted by the University that is charging a fee for their service. The 2.75 percentage based on the payment amount for each transaction was determined by our vendor. The University of Vermont does not receive any part of the service charge.

Why have I been asked to complete a "mandatory response" form?

Students are required to complete a Mandatory Response Form if the number of credit hours in which they are enrolled and the number of credit hours on which their financial aid is based do not match. Until the credit hours do match, financial aid will not pay to your student account or appear on your bill. To determine the actual amount due by the due date of your bill, complete the Mandatory Response Form based on the number of credits in which you expect to enroll. Download the Mandatory Response Form from our Worksheets & Forms Page.

Policies

What is UVM's Red Flag Rule Program?

For complete information, please review UVM's Red Flag Rule Program Information.

Aid for Resident Advisors

If I become an R.A., will my financial aid be affected?

As an R.A., you receive a credit which pays for your room and board. This R.A. credit will be incorporated into your financial aid award, so yes, the R.A. credit will impact your financial aid eligibility. Every student’s financial circumstances are different and you should speak to Student Financial Services to understand how your decision to become an R.A. will impact you personally; however, for most students, the R.A. credit for room and board will result in a reduced need to borrow student and/or parent loans.

How will my R.A. credit impact my financial aid award?

The exact impact of an R.A. credit on a student’s financial aid award depends on the student’s specific financial circumstances so you should contact Student Financial Services for a detailed explanation. Student Financial Services will make every effort to reduce loan and/or work aid before adjusting any need-based grant or University scholarship assistance. For most students, the R.A. credit will result in a reduced need to borrow student and/or parent loans. However, in some cases, if the amount of your R.A. credit is higher than your need-based loan and work aid, your need-based grant and/or scholarship funds may be reduced.

Why is my R.A. credit considered financial aid at all...isn't it compensation for my work as an R.A?

Your financial aid award is designed to cover your expenses for tuition, fees, room, board, books and miscellaneous expenses. Your R.A. Room and board credit is designed to compensate you for your work as an R.A., however, it also pays an expense which is accounted for in determining your financial aid eligibility. Providing you with financial aid (including loans) to cover room and board when your room and board are being paid by your R.A. credit is not permissible. Your R.A. credit must be incorporated into your financial aid eligibility in some manner because it pays an expense designed to be paid by financial aid. Whenever possible, Student Financial Services will reduce your loan and work aid in light of your R.A. credit. However, in some cases, if the amount of your R.A. credit exceeds your need-based loan and work aid, receipt of the R.A. credit may reduce your need-based grant or UVM scholarship aid.

Refund Policy and Direct Deposit

If my financial aid overpays my student account, who will the overage/refund be issued to?

If all of the financial aid which resulted in the credit balance is in the student's name, the refund will be payable to student.

If there is a Parent PLUS loan included in the credit balance, the refund (up to the full amount of the PLUS Loan) will be payable to the parent who borrowed the PLUS Loan unless that parent authorizes us to issue the refund to the student.

As a student, how do I set up direct deposit for my refund?

Direct Deposit is the best method for receiving your financial aid refund. To set up a Direct Deposit account, have your bank account information handy (account and routing numbers), and log in to your Student Portal (myUVM). On the student tab, in the Student Financial Services menu, click on "Set Up Direct Deposit for Refund." Follow the steps indicated to set up your account.

If you are expecting or trying to set up direct deposit for your payroll for a position you hold through the University, please contact Human Resources at 802-656-3150. Direct deposit for your payroll is separate from direct deposit for refunds from Student Financial Services.

If I don’t set up Direct Deposit, when/where will the refund check be sent?

The earliest that any refund checks are mailed is 5-7 business days before the start of classes for the given semester. In order to receive a refund, all financial aid requirements must be complete and your actual enrollment must match the expected enrollment on which we based your financial aid award.

We encourage students to have finances in place that permit them to begin the semester even if there is a delay in their financial aid refund.

If your financial aid disburses after the semester begins, we will generally initiate your refund within ten business days of your account going to a credit balance, and we mail out refund checks on Mondays and Thursdays. Direct deposit refunds are initiated on each weekday, and that is the best method for receiving your refund. Please review the other FAQs in this section regarding Direct Deposit.

As a parent, if I borrow a Direct Parent PLUS Loan for my student, how can I get funds from that for my student’s books and/or living expenses? Can the refund be sent directly to my student?

When you submit your application for the Direct Parent PLUS Loan on www.studentloans.gov, you will be asked to select if you want any refund sent to you or to your student. If you wish to change your answer after submitting your application, please send an email request to sfs@uvm.edu.

If your Direct Parent PLUS Loan overpays the charges on your student’s account, a refund will be generated for the overrage. Depending on how you answered the refund question on your application, the refund will be sent to you or to your student. Your student may set up a Direct Deposit account so that the refund can be directly deposited into their bank account. Your student does this on the myUVM account. If no Direct Deposit account is set up, we will mail a refund check to the address on file for you or your student (depending on your selection of where the refund should be sent).

There is a monthly payment plan set up with TMS that gives us a credit balance on the student account. Why have we not received a refund for the excess funds?

If you have a monthly payment plan in place you will not receive a refund until the payment plan is paid in full for the plan period (year or semester based on your enrollment). If the payment plan, in combination with other resources is creating an overpayment on your student's account, you may wish to contact our office or TMS to reduce the payment plan so that your monthly payments will be smaller.

How do I apply a credit balance toward a future semester or use it to reduce a loan?

If you have a credit balance that you would like held on your account for future semesters, please send an email to sfs@uvm.edu from your UVM email account to make this request. You will receive an email response once your account has been updated to reflect this request.

If you have a credit balance that you would like to use to reduce a loan, you can generally do so for the current period of enrollment as long as you make your request within 90 days of the loan being disbursed to your account. If more than 90 days have passed since the loan disbursed, we cannot reduce it for you, and you will need to make a payment directly to your loan servicer. If you are within the 90 day timeline, you may request a loan reduction for the amount of your credit balance by sending an email to sfs@uvm.edu. This email should come directly from the borrower (from the student's UVM email account for Stafford, private, or Graduate PLUS loans and from the parent email for Parent PLUS Loans). Please be sure to include details about which loan you would like to have reduced. If you already received your refund, are within 90 days of the loan disbursing to your account, and would like to use the funds to reduce the loan, you may send us back your refund check with "VOID" written across it, along with a note indicating what loan you would like us to reduce. Please mail the check and note to UVM Student Financial Services, 223 Waterman Building, 85 S. Prospect St., Burlington, VT 05405. Please note that we will only void your refund check if you want the entire amount used to reduce a loan. If you want to reduce a loan using some of your refund, you will need to deposit your refund, and make a payment to your student account for the amount that should be reduced from the loan. You will also need to send us a note/email requesting the loan reduction.

Study Abroad

Is there financial aid available for students studying abroad?

Under some circumstances financial aid recipients may use a portion or all of their UVM financial aid awards for the required expenses associated with studying overseas and in some domestic exchange programs. Please note: financial aid will not be available for coursework taken from another institution if it is not a UVM sanctioned off-campus program approved by the Office of International Education.

Will I need to file a FAFSA for next year if I am abroad?

Yes, you must reapply for financial aid each year. The priority deadline for filing the Free Application for Federal Student Aid (FAFSA) for returning students is March 1st. If you will be overseas between January 1st and March 1st, be sure to make arrangements to file your FAFSA online.

Tax Benefits for Higher Education & 1098-T

What is I.R.S. Form 1098-T?

A 1098-T is a statement of qualified tuition and related expenses that were billed to your student account and grants or scholarships received during the calendar year. The 1098-T is provided to assist you in determining if you are eligible any higher education tax benefits. Learn More.

Why didn't I receive a 1098-T?

A 1098-T is not issued if the grants and scholarships received for your account in the calendar year exceed the eligible charges for which you were billed in that calendar year and no information previously reported has been adjusted. Learn More.

I graduated last May, shouldn't I have received a 1098-T for the tuition charges for my final spring semester?

The 1098-T contains information about eligible charges by calendar year. If you registered for your spring semester courses in November or December of the prior calendar year, then these charges were billed in November or December and would have been included on your prior year’s 1098-T statement.Learn More.

Why are the eligible charges listed on my 1098-T less than what I was actually billed by UVM?

Not all charges are considered eligible by the I.R.S. For example, room and board charges are not considered eligible charges by the I.R.S. In addition, only a portion of the UVM Comprehensive Fee is considered an eligible charge by the I.R.S. Your 1098-T will reflect only eligible charges for which you were billed. Learn More.

What tax benefits am I eligible for?

Unfortunately, given the complexity of the U.S. tax code, we cannot determine your eligibility for education tax benefits or provide tax advice. The 1098-T does not indicate your eligibility for tax benefits; rather, it provides you with information about your account which you or your tax preparer may use to determine your education tax benefit eligibility. Many students and families report that in order to determine their education tax benefit eligibility, they need 1098-T statements from the current and prior calendar years and records of other qualified expenses and records of payments made. For more information, we encourage you to see I.R.S. Publication 970(PDF), or consult your tax advisor. Learn More.

Third Party Billing and Payments

What is “third party” billing?

When an organization, not owned by you or a family member, makes a commitment to pay your educational expenses, they are considered a third party. A common example would be an employer that pays tuition for their employees.

I have received my bill but a “Third Party” wants to pay it. What do I need to do?

Students are asked to have their employer forward a Purchase Order to our office, if they plan to pay for the tuition and/or fees regardless of the final grade. The PO should include the student’s name, ID#, term, the course being taken and the amount the employer will be paying on the student’s behalf. If the employer needs to see a copy of the student’s bill, the student can print one off of their account. UVM will not send employers copies of student bills. We would only bill an employer after receiving a Purchase Order.

I have received my bill but my employer wants to pay it, can you send them a bill?

Yes, Student Financial Services will gladly send a bill to your employer if we receive their authorization on company letterhead. This authorization must include your name, your Social Security number, and the dollar amount your employer is willing to pay.

TMS payment plan refund policy

How are overpayments handled?

TMS receives each monthly payment on your account and forwards the money to UVM. TMS will not refund for any overpayments on your account. Overpayments will be forwarded to UVM and UVM will complete the refund process.

There is a monthly payment plan set up with TMS that would give us a credit balance on the student account. Why have we not received a refund for the excess funds?

If you have a monthly payment plan in place you do not receive a refund until this payment plan is paid in full for the semester. If you wish, you may reduce your payment plan by the amount of your credit balance, so it's less money that you have to pay out every month. Otherwise, after your last payment is made for the semester, we can refund the amount that is showing as a credit on the account to the TMS payment plan payer.

Tuition Management Systems (TMS)

How do I set up a TMS plan?

You can enroll by mail, phone or on line. To enroll by mail or phone call TMS at 1-800-722-4867 they can either mail you the application or enroll you while you are on the phone. To enroll on line go to www.afford.com. From the homepage, select student and family login. Complete the register for online access section.

What charges should I include in the cost of attendance?

You would include the charges that apply to your bill. IE: tuition, comprehensive fee, IRA fee, room, meals and insurance.

How do I revise a plan?

You can call Tuition Management Systems 1-800-722-4868 or Student Financial Service (802) 656-5700 to have your plan revised.

What should I do if my plan is delinquent?

If your payment plan becomes delinquent you should call TMS to make your payment over the phone to bring your account current. TMS will access a late fee and it will be added to the balance due on your account.

Why is my account canceled?

An account can be canceled due to several consecutive missed payments. To determine if your account can be reinstated, please call TMS at 1-800-722-4867.

Tuition Remission

Who qualifies for Tuition Remission?

An employee, spouse and dependent child can qualify for tuition remission. Spouses of the employee can only qualify if they are auditing the class.

How do I apply for Tuition Remission?

To apply for tuition remission you will need to complete and submit the tuition remission form to the Benefits office at 228 Waterman. The form is available online from Human Resources.

Do I have to apply every year for tuition remission?

Yes, the employee will need to complete a new form every academic year for their spouse/partner or dependent student. The summer sessions will need a separate form. Tuition Remission benefits are automatically credited for eligible employees when they register for classes.

Will I be able to use the tuition remission benefit at any college?

No, you may only use UVM tuition remission at the VT State Colleges (Castleton State, Community College of VT, Johnson State, Lyndon State, and VT Technical College).

How to I change my class from credit to audit?

You will need to complete and return the audit form into the Registrars office the form is available online.

Verification

How do I check the status of my application?

Go to the check status section of this website. Log in using your UVM ID and PIN, Click on "Financial Aid," "Status of My Financial Aid Application/Award" (make sure to select the appropriate academic year.

How do I view my outstanding requirements?

To view any outstanding documentation needed to complete your financial aid application just follow the steps below: Follow directions above. If one of your requirements says "Additional information required," click on this wording and a message will appear with instructions of what specifically we are looking for.

What is the Verification process?

The verification process is the process by which schools verify information provided by students and parents according to procedures established by federal regulations. A student can be selected for the verification process by the school or by the Central Processor of the US Department of Education. If a student is selected for verification the school’s financial aid office must check the information reported on the FAFSA, usually by reviewing copies of the tax returns filed along with the school’s own verification worksheets.

Is there a deadline for turning in any outstanding requirements?

Although there is not one set due date, it is best that you send the documents to us as soon as possible, as we can not finalize a financial aid award without completing our review of the required documents. For first year students, if you have not returned required information by April you will be issued a Financial Aid Planning Letter that will detail an estimated financial aid award package based upon information submitted on the FAFSA. This award is an estimate only and will not be finalized until all required information has been submitted and reviewed.

Veterans Benefits

How do I apply for my GI Bill benefits?

The initial step in applying for GI Bill benefits is to submit an application for benefits on the GI Bill Web Site. Contact the VA if you have questions about the benefits available and/or your eligibility.

When you receive your Certificate of Eligibility from the VA, submit a copy to the UVM Enrollment Certifying Official in the Registrar's Office. The Certifying Official will create a file for you, and will submit enrollment certification to the VA for each enrolled semester.

How do my GI Bill benefits affect my eligibility for other financial aid?

Eligibility for Federal Financial Aid (loans and grants) is not affected by receipt of GI Bill benefits.

Your UVM need-based aid may need to be reduced to fit your GI Bill benefits if the following are true regarding your financial aid award:
  • You are receiving some form of UVM need-based aid as part of your financial aid package.
  • Your full need (cost of attendance minus expected family contribution) is already being met by UVM and federal need-based aid.

Does UVM participate in the Yellow Ribbon Program?

Yes, as of the 2010-2011 school year, UVM participates in the Yellow Ribbon Program. The program is limited and scholarships are awarded on a first-come, first-served basis. For details regarding eligibility and how to apply for a UVM Yellow Ribbon Scholarship, please visit the UVM Yellow Ribbon Application page or the UVM Support for Student Veterans website.

Who should I contact with questions regarding VA benefits?

  • For information regarding support for student Veterans at UVM, please visit www.uvm.edu/~veterans.
  • For questions about the application for GI Bill benefits, please contact the VA.
  • For questions about enrollment certification, please contact the UVM Enrollment Certifying Official, in the Registrar's Office, at 802-656-0578.
  • For questions regarding your benefit eligibility, please contact the VA.
  • For questions about how your benefits might affect your other financial aid, please contact Student Financial Services at sfs@uvm.edu or 802-656-5700.

Winter Session

How do I apply for financial aid for the winter session?

There is no separate financial aid for the winter session. The winter session is considered part of the spring semester in terms of charges and financial aid. If you will have additional costs for the winter session (travel study, course fees, extra tuition charges, etc.) you need to email sfs@uvm.edu to request that your financial aid budget and award be adjusted to incorporate those costs. Be sure to include the CRN(s) and/or course code(s) for your winter session courses in your email. Your spring semester financial aid budget and award will be adjusted appropriately to incorporate your additional winter session costs.

How and when am I charged for the winter session?

  • Your winter session charges will most likely be listed on your spring semester billing statement, in December. For some travel courses, fees are applied earlier, so you may be billed for those prior to your spring semester statement. Your charges are due as indicated on your statement. Click here to view a list of statement notification and due dates.
  • Your credit hours for the winter session will be added to the credit hours for your spring semester. Your spring tuition rate will be determined based on the total of your credits between winter and spring. Any applicable course fees, including travel fees, will be listed separately on your statement. All charges are due as indicated on the statement on which they appear.
  • For undergraduate students, if the total of your winter and spring credits is between 12 and 18, you will be charged the full-time tuition rate for spring. Your winter credits will be included in that tuition charge. If your total credits exceed 18, you will be charged additional per credit tuition according to the current tuition rates, for each credit above 18.

I plan to study abroad for the winter session; can I get financial aid for my program?

If you are doing a study abroad program during the winter session, you will need to check with the Office of International Education to see if a Student Abroad Approval Form (SAAF) is required. If a SAAF is required, you will need to obtain a signature from Student Financial Services (SFS), after you have obtained all other required signatures on the form. If you have a financial aid award, SFS will use the budget sheet included in your SAAF to determine any necessary award adjustments. Any adjustments needed will be made to your spring semester aid. Any increase in your financial aid award will generally be in the form of loans.

Can I get extra financial aid for living expenses (housing, meals, etc.) during the winter session?

For students taking regular, non-travel, courses during the winter session, the financial aid award cannot be increased to include any additional funds for living expenses during the winter session.

For students studying abroad during the winter, living expenses (approved by the Office of International Education) should be included on your budget sheet. You will need to bring your budget sheet and the complete Study Abroad Approval Form (SAAF) to Student Financial Services to be reviewed and signed. Your financial aid award for spring will be adjusted to incorporate your winter study abroad costs. Please contact the Office of International Education to determine if a SAAF is required for your program.

For students taking faculty led program abroad (FLPA) courses, living expenses should be included in the program fee, which will be billed to the student account. Typically, fees for travel courses are billed on the first spring semester statement. To have your financial aid award adjusted for your travel course expenses, please send an email to sfs@uvm.edu.

Winter session costs are incorporated into the spring semester financial aid budget and award, thus any accepted and/or applicable aid will disburse 10 days before the start of the spring semester. No refunds can be issued any sooner than 10 days before spring semester classes begin. If funds are needed prior to this time, you should check with Student Financial Services to see if you have any unused funds in your financial aid award for the fall semester.

Work Study

What is work study and how do I apply?

The Federal College Work Study Program is a need-based work program funded by the U.S. Department of Education. If you are eligible for the work study program, it will be offered to you in your financial aid award. UVM Career Services assists eligible UVM students in finding work-study positions, as well as other employment.

My workstudy has been cancelled, can I get it back?

No, unfortunately, if you did not contact Career Services by the October 1st deadline to inform them of your plans, you would not be eligible to participate in the Federal Work Study program this academic year. Please be sure to file your FASFA by the March 1st deadline to perhaps be eligible for the next academic year.

How is work study paid?

Work-Study is the one form of aid that does not credit directly to your student account. Instead, the money is paid directly to you as you earn it (for example, a student with an allotment of $1,500 works, on average, 6-8 hours per week in order to earn the entire allocation).

Is there a limit to how much I can work with the Federal work study program?

Yes, your award allotment is the maximum amount you are permitted to earn from the Work-Study Program during the academic semester and year.

What if I am not offered work study?

Work-Study is a form of need-based financial aid. If your award package does not include Work-Study and you are interested in part-time employment, we suggest you visit UVM’s Career Services Office, www.uvm.edu/~career, which maintains updated listings of non-Work-Study jobs in the Burlington area.

What is the deadline to submit my hours?

Monday at 12 Noon.

I have logged all of my hours, why haven't I been paid?

If you did not complete your I-9, W-4, or VT W-4 Forms appropriately, UVM Payroll will hold your check in their office and the check will be released when the necessary forms are completed. If you have completed all necessary forms, check with your supervisor to confirm they have approved your time. You will not be paid until your time is approved.

I received notification that my Federal Work Study Award has been revised. What does this mean?

Student Financial Services has received additional information which has resulted in a revision to your financial aid award and Work Study eligibility. Review your revised eligibility carefully as you will likely need to adjust your Work Study hours in light of any change to your eligibility.

Can I earn my entire Work Study Award in a single semester?

No.

Last modified September 15 2014 11:09 AM

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