University of Vermont

Office of the General Counsel

Non-Procurement Contracts

Responsibility for obtaining approval and securing an authorized signature of all non-procurement contracts rests with the senior-most University official responsible for the activity that is the subject of the contract (“the Responsible Official”).

The Responsible Official must ensure that the proposed contract undergo appropriate consultation and review, to include the Department of Risk Management, Enterprise Technology Services, and the Office of the General Counsel, as appropriate and specified in the Contract Approval and Signatory Authority Policy.

General Counsel Review

Before forwarding a contract to General Counsel for review, it is imperative that you, as the contract sponsor, ensure that:

  1. You have programmatic approval for the commitment.
  2. There is sufficient funding for the contract and a budget is included, if applicable.
  3. All terms, including legal names, notice contacts, dates, etc. have been accurately entered into the Agreement.
  4. You, the contract sponsor, have reviewed the document thoroughly to ensure that it correctly states your understanding of the business terms with the contracting party.
  5. If possible, an editable (Microsoft Word) version of the Agreement has been provided to expedite review.

When our Office receives a contract, we will review its legal terms and conditions.  Sometimes, a contract will require negotiation with the other party.  Upon review and approval by the Office of the General Counsel, OGC will forward the contract to the appropriate office on campus for signature and returned to you following execution by General Counsel.  You must then forward the contract to the other party for their signature, if not already signed by that party.

To submit a contract for review, please complete an ELECTRONIC CONTRACT APPROVAL AND ROUTING FORM, and attach all relevant documents. For the most efficient review and approval of a contract, it is best to contact our Office during the planning stages and a minimum of thirty (30) days before the contract's effective date.

It is the responsibility of the sponsoring department to retain a copy of all fully executed contracts for their records.

All materials provided on this website, including the contents of linked pages, are provided for general informational purposes only. While we seek to provide links to current and authoritative information, neither UVM nor this office guarantees the accuracy of information accessible online; therefore, this information must not be relied upon as substitute for legal advice from a qualified attorney. Please contact a UVM Office of the General Counsel attorney to obtain current legal advice specifically responsive to your questions.

Last modified November 28 2016 03:04 PM