Bulk Mailings
UVM sends out more bulk mail than any other form of U.S. mail. Each year we mail in excess of 3million brochures, postcards, catalogs and newsletters. Though the basic premise of bulk mailing is easily understood, the step-by-step process can be complex and confusing. Allow us to help you understand that process and make the most of your postage dollar.
Bulk mailings are an effective means to reach a large audience at an affordable rate. Postage costs are discounted because the sender (UVM Print and Mail Center and you) absorbs the labor involved with preparing the mail for entry with the U.S. Postal Service (USPS).
- A minimum of 200 pieces or 15 lbs. is required.
- The mailing pieces must be printed or duplicated material.
- The pieces must be of identical size weight and content.
- Always use a UVM return address and include "University of Vermont" in the body of the address.
- Use a pre-printed mailing indicia.
- Mailing list data files must be in a ASCII comma delimited or Dbase compatible format.
- Label lists and mailings that are pre-labeled must be in ascending zip code order.
- Schedule your project at least two weeks in advance.
- Submit a Bulk Mailing Request Form with the job.
- Depending on the size of your job, turnaround is 24 to 72 hours.
Bulk Mailing Guidelines
The majority of the bulk mailings produced by UVM departments falls into the Standard A Non-profit category. USPS regulations governing the use of non-profit mail are very complex and restrictive. We recommend all mailers using non-profit rates have their mailing piece processed by the Print and Mail Center for compliance with the content-based restrictions of non-profit mail. Contact us.