Documentation Guidelines

Welcome to Student Accessibility Services at UVM!

We encourage students who think they may qualify for disability services to make an appointment to meet with an SAS staff member.  In order to be eligible for academic services through SAS, students should provide documentation about their disability and meet with an SAS staff member to discuss their disability, how it impacts their learning and possible accommodations.  On the basis of documentation and the student meeting, SAS determines whether students have disabilities and which accommodations are reasonable and appropriate.

It is helpful if students send their documentation regarding their disability to the SAS office prior to their appointment so the SAS staff member is prepared for the meeting. If students do not have documentation, but think they may qualify for disability services, they should still make an appointment with SAS. SAS can direct students on a case-by-case basis as to what types of documentation would help to determine reasonable and appropriate accommodations.
To learn more about working with SAS, you are encouraged to contact us for an initial meeting:

  • Call SAS at 802-656-7753
  • Email us at access@uvm.edu

TRANSFER STUDENTS: We encourage you to request a letter from the Institution you previously attended that includes the services and the accommodations you used.

Learning Disabilities

We encourage students who think they may qualify for disability services to make an appointment with SAS, the Office of Disability Services, by calling 802-656-7753 or by emailing access@uvm.edu . It is helpful if students send their documentation to SAS prior to their appointment

An interview with an SAS staff member is an important part of the process for determining if a student has a disability and what accommodations are reasonable and appropriate.  SAS staff members use both documentation and the student interview to make a final determination regarding eligibility for accommodations. Generally, staff will look for the following:

Tests should be administered by certified/licensed professionals e.g., psychologists, neuropsychologists, educational diagnosticians, etc.
The report should address aptitude, academic achievement, and information processing as well as include names, titles, signatures of evaluators, and dates of assessment.
Other information that can be helpful includes:

A letter from a qualified professional providing information of a prior diagnosis, accommodation, or classification, such as eligibility for a special education program.
The most recent Individualized Education Plan (IEP)
A Summary of Performance (SOP)
Section 504 Accommodation Plan (504)
SAS makes the determination of reasonable and appropriate accommodations even though reports may include recommendations for accommodations.

Attention Deficit Disorders

We encourage students who think they may qualify for disability services to make an appointment with SAS by calling 802-656-7753 or by emailing access@uvm.edu . It is helpful if students send their documentation to SAS prior to their appointment.

An interview with an SAS staff member is an important part of the process for determining if a student has a disability and what accommodations are needed.  SAS staff members use both documentation and the student interview to make a final determination regarding your eligibility for accommodations.


Generally, staff will look for the following in documentation:

Verification of the disabling condition by a qualified treating professional (psychiatrist, psychologist, MSW, etc.)
Diagnosis and how the condition affects major life functions with or without treatment. We prefer information about the educational impact of the impairment and academic accommodation recommendations.
DSM-IV Diagnosis (date of diagnosis and most recent contacts), including the results of assessments used to make the diagnosis
Recommendations for academic accommodations (special testing, note takers, adapted texts, etc.)
Other information that can be helpful includes:

A letter from a qualified professional providing information of a prior diagnosis, accommodation, or classification, such as eligibility for a special education program
The most recent Individualized Education Plan (IEP)
A Summary of Performance (SOP)
Section 504 Accommodation Plan (504)
SAS makes the determination of reasonable and appropriate accommodations even though reports may include recommendations for accommodations.

SAS has created a form that may be helpful in providing the above information:

PDF icon Attention-Deficit-Disorders-Form

Psychological Disabilities

We encourage students who think they may qualify for disability services to make an appointment with SAS, by calling 802-656-7753 or by emailing access@uvm.edu . It is helpful if students send their documentation to SAS prior to their appointment.

An interview with an SAS staff member is an important part of the process for determining if a student has a disability and what accommodations are needed.  SAS staff members use both documentation and the student interview to make a final determination regarding your eligibility for accommodations. Generally, staff will look for the following:
Generally, staff will look for the following in documentation:

  • Verification of the condition should be made by a qualified treating professional (psychiatrist, psychologist, MSW, etc.)
  • We need your diagnosis and how it affects major life functions with or without treatment. We prefer information about the educational impact of your impairment and academic accommodation recommendations.
  • DSM-IV Diagnosis (date of diagnosis and most recent contacts), including the results of assessments used to make the diagnosis.
  • Recommendations for academic accommodations (special testing, note takers, adapted texts, etc.)


Other information that can be helpful include:

  • A letter from a qualified professional providing information of a prior diagnosis, accommodation, or classification, such as eligibility for a special education program
  • The most recent Individualized Education Plan (IEP)
  • A Summary of Performance (SOP)
  • Section 504 Accommodation Plan (504)


SAS makes the determination of reasonable and appropriate accommodations even though reports may include recommendations for accommodations.

SAS has created a form that may be helpful in providing the above information:

PDF icon Psychological Disabilities - Form

Chronic Health Disabilities

SAS strives to insure that qualified students with chronic health conditions are accommodated as needed. SAS does not modify requirements that are essential to the program of instruction or provide accommodations for persons whose impairments do not substantially limit one or more major life function.

SAS has created the Chronic Health Disability Verification Form to allow us to achieve these goals.  Students who wish to receive academic adjustments due to a chronic health condition need to have this form filled out by a qualified health care provider, which may be a certified physician, other diagnosing medical professional, or specialist (such as, but not limited to: an MD, audiologist, neurologist, endocrinologist).   The individual completing this form must have first-hand knowledge of the student's condition, should have and will be an impartial professional who is not related to the student.

SAS makes the determination of reasonable and appropriate accommodations even though the requested form may include recommendations for accommodations.

If questions arise, students are encouraged to contact SAS for guidance at 802-656-7753 or access@uvm.edu.

PDF icon Chronic-Health-Disabilities-Form

Residential Life Accommodations

For eligible students requesting a disability-related housing accommodation, SAS will make a recommendation regarding appropriate accommodations to Residential Life. Accommodations are granted based on level of necessity and space availability. Not every request for an accommodation, such as a private room, will be granted.
In order to receive a single room at a double rate, students with disabilities must submit clear disability-related documentation that supports the housing accommodation request. Accommodations are not provided based on preference or convenience. The following situations receive priority for housing accommodations:

  1. Students with disabilities with extensive equipment needs (i.e. manual and electric chairs, bath chairs, adapted computer work stations, lifts, visual alarms, etc.), or
  2. Students with disabilities with substantial PCA needs, and
  3. SAS determines that it would not be reasonable (because of space or privacy issues) for a non-disabled student to share the space.

Documentation must be able to clearly convey that a student’s diagnosis creates a circumstance that cannot be managed in a Residential Life environment without implementing a specific accommodation.

SAS has created a form that may be helpful in providing the above information:

PDF icon Reslife_Form.pdfPDF icon Disability-Verification-form-Residential-Life

Emotional Support Animal

We encourage students who think they may qualify for disability services to make an appointment with SAS, by calling 802-656-7753 or by emailing access@uvm.edu . It is helpful if students send their documentation to SAS prior to their appointment.

An interview with an SAS staff member is an important part of the process for determining if a student has a disability and what accommodations are needed.  SAS staff members use both documentation and the student interview to make a final determination regarding your eligibility for accommodations. Generally, staff will look for the following:

  • Verification of the condition should be made by a qualified treating professional (psychiatrist, psychologist, MSW, etc.)
  • We need your diagnosis and how it affects major life functions with or without an emotional suport animal.
  • DSM-IV Diagnosis (date of diagnosis and most recent contacts), including the results of assessments used to make the diagnosis.

SAS makes the determination of reasonable and appropriate accommodations even though reports may include recommendations for accommodations. Please note that undomesticated species including, reptiles and monkeys do not currently qualify as an ESA under the Fair Housing Act.

SAS has created a form that may be helpful in providing the above information:

PDF icon Emotional Support Animal - Form