III. GENERAL POLICIES

It is the responsibility of the University of Vermont contracting party, referred to as the UVM Contact, to provide outside Contractors with the information and requirements outlined in this document and to ensure that the Contractor understands the requirements. The UVM Contact will also communicate that failure to adhere to these requirements may lead to the termination of the contract and/or jeopardize consideration for future contracts for work with the University. The UVM Contact will also be responsible for contacting each Contractor before work is commenced at a UVM facility to gather information concerning hazardous materials the Contractor will be bringing into the workplace. The UVM Contact will be responsible for the dissemination of any relevant information obtained to all affected UVM employees and the Department of Risk Management and Environmental Safety.

Staff in the UVM Department of Risk Management and Environmental Safety is empowered to inspect any contractor activities on the UVM campus at any time and to order a cessation of work activities if government regulations or UVM policies are being violated such that the work activities impose an immediate threat of harm.

Parking and Traffic Rules

Contractors, their employees, and subcontractors will follow all signs or be liable for tickets and fines as established by UVM. The UVM Contact will refer the Contractor to the Department of Transportation and Parking to provide information regarding parking permit needs.

UVM Parking Permits may be available to contractors for company-owned vehicles (service vehicles) on or adjacent to the construction site. Employees of contractors and subcontractors are not generally eligible for campus parking permits. Contractor needs to pre-determine parking arrangements with UVM Contact.

Identification

All personnel employed by vendors (contractors, subcontractors, suppliers, engineers and consultants, etc.) who have access to UVM buildings and facilities are required to display a UVM identification badge in a readily visible place on their person whenever on campus. The cost of this badge will be the responsibility of the vendor. Upon request, vendors will present and/or submit their ID card to any UVM employee. The UVM Contact can obtain identification badges. Lost or stolen badges must be reported to the UVM Contact. Vendors noted as not having identification badges must be reported to the UVM Contact.

Access to Premises and Buildings

The Contractor will confine the location of their apparatus, materials, and the operation of their workers to the limits pre-arranged with the UVM Contact. General Contractor will coordinate work with the UVM Contact in order to minimize disturbance to surrounding UVM activities. Construction limits of work, all material/equipment staging and receiving areas to be utilized will be approved by UVM prior to ground breaking.

The Contractor will not use existing elevators without permission of UVM. Arrangements will be made ahead of time with the UVM Contact.

The Contractor will provide and maintain temporary fencing, barricades, warning signs, and lights as required for the protection of the public and construction personnel from construction hazards. Temporary walkways and drives may be required. The UVM Project Design Team and the UVM Construction Team will review the temporary parking, pedestrian ways, driveways and service access with Transportation and Parking.

As it is possible to lock doors, gates and barricades, the Contractor will be responsible for securing the site. The University is not responsible for theft, vandalism or loss of Contractor equipment.

Pedestrian Safety

The University of Vermont is a pedestrian campus. Pedestrians have the right-of-way and all motorized traffic will yield to foot traffic. Additionally, pedestrian traffic within the approved work area will also have the right of way. Equipment operators observed not granting the right of way to pedestrians in a way that endangers the pedestrian will be subject to removal from the site. Contractors may work together to define designated foot traffic and equipment traffic paths in their work areas. When alternative walkways are required, they must comply with the pre-work arrangement between the Contractor and UVM which allows for temporary, incidental disruption to pedestrian traffic and University proceedings. Signage is required to mark temporary changes in walkways.

Smoking Policy

Effective July 1, 1992, smoking is no longer allowed within University buildings. Smoking will be permitted outdoors on University property; with the exception of areas where safety, health, or pedestrian traffic flow are overriding considerations (i.e. next to an intake vent or within 50 feet of any entrance to a UVM building) and/or areas that have been labeled “No Smoking”.

The Contractor will be responsible for policing smoking area.

Harassment and Sexual Harassment Policy

Contractors will make all persons working on UVM projects aware of the UVM Harassment Policy written below. Violation of this Policy by any individual may lead to eviction from the campus or prosecution as outlined in the Policy.

Harassment: As applied at the University of Vermont and other educational institutions in Vermont, the term “harassment” is defined in the Vermont Statutes at Title 16, section 11(a)(26), as follows:

A. “Harassment” means an incident or incidents of verbal, written, visual, or physical conduct based on or motivated by a student’s, individual’s or family member of their actual or perceived race, creed, color, national origin, marital status, sex, sexual orientation, or disability that has the purpose or effect of objectively and substantially undermining and detracting from or interfering with a student’s educational performance or access to school resources or creating an objectively intimidating, hostile, or offensive environment.

B. “Harassment” includes conduct which violates subdivision (A) of this definition and constitutes one or more of the following:

B.1. Sexual harassment, which means conduct that includes unwelcome sexual advances, requests for sexual favors and other verbal, written, visual, or physical conduct of a sexual nature when one or both of the following occur:

B.1.a Submission to that conduct is made either explicitly or implicitly a term or condition of a student’s education or an individual’s employment.

B.1.b Submission to or rejection of such conduct by a student or employee is used as a component of the basis for decisions affecting that student or as a basis for employment decisions affecting the individual.

B.2 Racial harassment, which means conduct directed at the characteristics of a student’s, individual’s or family member of their actual or perceived race or color, and includes the use of epithets, stereotypes, racial slurs, comments, insults, derogatory remarks, gestures, threats, graffiti, display, or circulation of written or visual material, and taunts on manner of speech and negative references to racial customs.

B.3 Harassment of members of other protected categories, which means conduct directed at the characteristics of a student’s, individual’s or family member of their actual or perceived creed, national origin, marital status, sex, sexual orientation, or disability and includes the use of epithets, stereotypes, slurs, comments, insults, derogatory remarks, gestures, threats, graffiti, display, or circulation of written or visual material, taunts on manner of speech, and negative references to customs related to any of these protected categories.

In the event that the Contractor fails to make the UVM policy of “Zero Tolerance” regarding harassment clearly understood and enforced, then the Contractor employees involved in any form of harassment or sexual harassment will be dismissed immediately and the Contractor held liable for all cost associated with mitigating the incident.

Housekeeping

Each Contractor will keep the premises clean and neat at all times. Debris, litter or dirt resulting from Contractor work will be cleaned-up on a daily basis. The Contractor will wash floors when broom cleaning will not remove dust. They will remove all rubbish resulting from their work as soon as each particular operation is finished, and provide a dumpster for this purpose in a location approved by UVM.

Due to the highly sensitive nature of the research at the University, all dust or other airborne contaminants must be adequately controlled so as not to impact buildings in nearby area(s).

Contractors and subcontractors will not dispose of rubbish from the project in UVM owned dumpsters. Contractors will follow any mandatory recycling ordinances of the Chittenden Solid Waste District (CSWD), and are encouraged to use construction materials recycling programs offered by local haulers.

The UVM Contact will work with the Contractor to establish acceptable handling and disposal of all hazardous material generated or discovered in the execution of the work.

Existing UVM recycling and solid waste collection vehicles must be able to access UVM dumpsters and loading docks during all phases of construction and renovation in order to maintain services to buildings under construction and to adjacent buildings. Dumpsters and service areas that belong to UVM are to remain accessible throughout the project and are not to be blocked at any time by construction activity, construction fencing or gates, or construction-related vehicles. The Contractor will use their own waste and recycling receptacles unless pre-agreements have been made with UVM for disposal. The Contractor is responsible for the costs of disposal of materials per the contract agreement with UVM.

The Contractor will show all existing dumpster and recycling pick-up locations within the work limits on the phasing and staging plans submitted to UVM for approval before commencing work. The drawings (phasing and staging plans) are to include a note stating “Notify UVM Solid Waste at 802-656-5731 to remove or relocate any recycling and waste containers”.

The Contractor or Construction Manager must contact the UVM Solid Waste office to remove all nonessential containers (dumpsters, indoor bins, or carts) prior to beginning any site work or installing any construction fencing. If any recycling bins remain in the building, the Contractor is to contact UVM Solid Waste office (656-5731) for their removal.

Photography

Photography of UVM facilities is prohibited unless authorized by UVM. Use of photographs in articles and publications, brochures and other printed media may not be done without permission from UVM. Any party seeking authority to photograph UVM facilities must contact the University Communications Office at (656-2005) for permission. If permission is granted for photography, the firm benefiting from the photography will give rights of use of the image to UVM.