The Contractor will provide temporary environmental controls as required by authorities having jurisdiction including, but not limited to, erosion and sediment control, dust control, noise control, and pollution control.

All existing fluorescent light bulbs to be replaced or removed will be delivered unbroken to the UVM Contact. Containers for bulbs are available at no charge and will be provided and removed once used by the UVM Contact.

The Contractor will be responsible for any costs associated with improper handling or disposal of these items in the Contractor’s care.

Chemical Management

The Contractor is responsible for utilizing MSDS to determine plan for chemical management for all materials that will be brought on-site. The plan must be approved by the UVM Contact/ UVM Environmental Manager. At a minimum, the plan will include: right-to-know training requirements (including all pertinent PPE information), storage requirements, handling guidelines, compatibility warning information/postings, disposal requirements and spill response plan.

Laboratory Work

Due to the potential risks of working in UVM laboratories without being properly trained in hazard recognition, UVM requires all Contractors that will work in functioning and/or transitioning laboratory environments to complete the “Safety in the Laboratory” training. The UVM Contact will schedule training through the College of Medicine Operations office prior to beginning work.

General points to remember while working in the laboratories at UVM:

All construction, maintenance, and contract work in occupied spaces must be coordinated with the laboratory staff to identify and minimize potential risks in the work area. No work will be conducted that requires moving laboratory equipment or stored chemicals without the assistance and approval of the laboratory supervisor. Do not start work until there is clearance to do so from the UVM Contact and the Laboratory Supervisor. The clearance must include an agreed upon time (dates/hours for operation). Know the types of potential hazards specific to the laboratory that will host the work. Consider chemical, biological and radiological hazards. When entering cold/warm room environments, be especially aware of mold contaminant issues. Know the location of the nearest safety shower and eyewash station

In case of a spill, abandon all contaminated clothing and equipment and avoid spilled materials. If chemicals are splashed in the eyes or on the skin, immediately rinse the affected area with water for 15 minutes. Report the incident to the Contractor supervisor and the UVM Contact. Seek medical attention according to Contractor policy. Each Laboratory door will have a sticker with the names and phone numbers of contact people for that specific lab as well as an indication of the hazards associated with the lab. There is a sample of the form in the forms section at the end of this handbook. If this information is missing from the laboratory door, the Contractor will call the UVM Contact or the Laboratory Supervisor prior to entering the lab. Entry to a laboratory may be denied to anyone not wearing appropriate clothing and personal protective equipment.

All Safety and gowning requirements for each laboratory will be followed by all Contractors. Fume hoods must always be considered to be chemically contaminated due to the nature of the work for which they are used. PPE must be selected appropriately based on the work formerly performed in the fume hood. PPE requirements will be determined by the Laboratory Supervisor and communicated by the UVM Contact to the Contractor who is responsible for meeting the requirements. All work involving removal of transit or other asbestos from fume hoods must be coordinated with the UVM Contact and the UVM Asbestos Management Shop.

“Hidden hazards” may go undiscovered until renovations are underway. These may include finding broken glass, needles, or small amounts of mercury metal in drain traps or under cabinets. As mentioned above, the inside of a fume hood should always be considered to have some contamination. If any of the above is discovered, immediately call the UVM Contact prior to continuing the course of work and wait for instructions. Contamination can be avoided and/or minimized by not eating or drinking in the laboratory environment. Hand washing practices (before entering/exiting the lab and while working based on the work being performed) will also support this effort.

Due to the nature of the research being conducted, the UVM Contact is responsible for coordinating work schedules with the Laboratory Supervisor prior to work beginning. If a Contractor arrives at a laboratory where the occupants have not been notified, the Contractor will not enter the lab prior to calling the UVM Contact to confirm clearance to work.

Air Quality

The Contractor will take all reasonable steps to maintain air quality both in the immediate area as well as in the areas surrounding where the work is taking place. The Contractor will establish a plan for review by the UVM Contact to address various conditions that may have an adverse effect on indoor or outdoor air quality. At a minimum, the plan will include an explanation of the work that will be happening, how it will affect the air quality, the steps that will be taken by the Contractor to minimize the air quality impact, how long the work/effects will last and the communication plan for informing affected UVM employees and other contractors a minimum of 48-hours in advance of planned impact. Contractors responsible for conducting any work that will affect the indoor air quality (painting, re-surfacing, welding, etc.) or outdoor air quality (dust control, use of generator for power) will verify that a plan is in effect and follow the agreed upon guidelines. Whenever possible, steps will be taken by the Contractor to minimize air pollution. For example the use of supplied electrical energy with extension cords will be used preferentially to gas-powered generators, steam heat rather than propane heaters, etc.

Storm and Sewer Waters

The Contractor is responsible for following all local, state, federal and UVM guidelines for managing both run-off and disposal of materials that could adversely affect the environment through storm water contamination.

The guidelines will vary dependant on the size of the excavation. Permitting must be coordinated with the UVM Contact and the Campus Planning Office prior to any soil disturbances and strictly adhered to throughout the entire scope of the project. Control measures are outlined in the permit and the UVM Erosion & Sedimentation Control Policy which can be provided upon request by the UVM Contact.

The Contractor is responsible for pre-arranging a rinse station for concrete waste with the UVM Contact. If no rinse station has been identified with the UVM Contact, then concrete trucks will not be rinsed on UVM property.

In the event of an unintended release or discharge, a call must be made immediately by the Contractor to the Environmental Safety Facility at (802) 656-2560 (press 1 to page) who will manage the situation as necessary. Any cost associated with an unapproved release or discharge whether intended or not will be the responsibility of the Contractor.

UVM has a Drain Disposal Policy that requires the capture of chemicals prior to their potentially contaminating the sanitary sewer system. Call the UVM Contact for more information. Do NOT pour chemicals or waste down the drain.

Solid Waste

UVM makes every effort to reuse and recycle all viable materials from both operational facilities and new construction sites. Contractors are responsible for working with the UVM Contact to devise and communicate a plan to all contracted employees to support this effort and minimize the generation of solid waste.

Hazardous Waste

Contractors that bring hazardous materials onto UVM property and/or generate a hazardous waste product while on-site are responsible for removal of the waste according to state and federal requirements. The Contractor will provide UVM with a list of all hazardous waste that they have had on the premises, quantities of each waste and the means of disposal used to remove the waste from the site.

Spill Clean-Up

In the event of a spill, the Contractor will contain the release and contact the Environmental Manager immediately. Responding to a spill from campus phones, call Environmental Safety Facility at (802) 656-2560 (press 1 to page) or 911 for assistance; from non­-UVM phones call Environmental Safety Facility at (802) 656-2560 (press 1 to page). Notify the UVM Contact. Wait for emergency personnel in a safe area away from the spill. Let them know what spilled and how much when the call is placed as well as when they arrive. Spill clean-up will be coordinated between the Contractor and the UVM Contact. The Contractor is fiscally responsible for the spill clean-up.


New Asbestos Containing Materials:

Asbestos Containing Materials (A.C.M.) are prohibited from use on University of Vermont Property. The Contractor will not permit the use of such materials for either permanent or temporary purposes and will be fully responsible for all costs to abate such materials if they do become incorporated into the work.

Existing Asbestos Containing Materials:

The Contractor will not disturb any existing Asbestos Containing Materials (A.C.M.) that have been identified prior to construction or materials suspected of containing asbestos. The Contractor will be fully responsible for any and all costs incurred by the University for cleanup and abatement of A.C.M. they disturb. When a material is unknown, request direction before proceeding from the UVM Contact.


The Contractor will follow the procedures set forth in the specifications and as required by all applicable laws and regulations for disturbance of materials containing lead as identified by UVM. The Contractor will work together with the UVM Contact and the Training and Compliance Office to determine the required procedures for working near and disposal of lead containing materials. All procedures will be determined prior to beginning work. If lead containing materials are discovered after the work has begun, affected work activities will be suspended until the UVM Contact and the Training and Compliance Office determine the required procedure for continuation of the work. Failure to comply with this procedure may lead to the Contractor assuming financial responsibility for lead contaminated materials, their disposal and/or replacement.

Radioactive Material

Radioactive materials are labels with a yellow symbol. Contractors will not handle, move or work in the immediate area where radioactive materials pose an exposure risk. To have materials removed from the work area; the Contractor will call the UVM Contact who will arrange for removing of potentially hazardous radioactive materials. In the event of a spill, the Contractor will contact the Radiation Safety Office at 656-2570. The Contractor will also notify the UVM Contact.