Supervisor Responsibilities

The signature of the cardholder’s supervisor or supervisor's designee is required on the purchasing card transaction log in addition to the cardholder’s signature.  Because of the volume of dollars and transactions that the purchasing card program now processes, supervisor review and approval is a prudent and necessary business practice.  Audits in the last three years have revealed that purchasing card transactions need greater attention in the home department.

Supervisor's approval on the PurCard Journal Report indicates the following:
PurCard Journal Reports are due to Procurement Services ten days after the Mellon statement is received.  As always, if reports are not received in a timely basis, purchasing cards will be placed on hold.  It is the supervisor's responsibility to ensure that the PurCard journal reports are routed to Procurement Services in a timely fashion.

Terminating Employees