University of Vermont

Operations & Events Services

The Dudley H. Davis Center 
is unique because it provides a range of venues for any event. From intimate receptions to large-scale performances, there's a space for your event here.

Flatscreen Guidelines

The Dudley H. Davis Center has SEVEN Flatscreens positioned around the building, including screens in the Tunnel, Brennan’s Pub & Bistro, Mansfield Room, New World Tortilla, Event Services and at the First and Third Floor Info Desks.  These screens run a continuous program which features a variety of information such as current building data, UVM News, curated campus videos, and submitted flyers and advertisements from the UVM community.

Who Can Submit Content to the Screens?

Any UVM Affiliate can submit content to our screens.  This includes Student Clubs, Organizations, UVM Departments, and individuals submitting content on behalf of UVM affiliated and/or sponsored events. We currently do not publish content for non-UVM affiliates.  We ask that the content of any slide be timely and relevant to the population visiting our student center.

When and Where will my Content Run?

Submitted slides will be added to our existing queue of content and will run for 15 seconds a piece continually throughout the day across all seven DC flatscreens.  The frequency of their appearance depends on the amount of submitted content we have running at any given time.

Please Note: Screens have automatic timers and are turned off outside of regular business hours.

Does it Cost Money to Publish Content to the Screens?

Nope! Adding content is free for UVM affiliates.  

What File Types Can I Submit?

Our flat screen system can accommodate a wide variety of file times including PDFs, Images (jpg, png, gif), Word Documents, Powerpoints (without any animation or transition effects), and videos (without sound).

To ensure your content looks as you intend it - we recommend saving your file as a PDF; this will ensure all parts of your flyer are saved in the document - especially fonts.

We can accommodate a small amount of video content on our screens.  At this time we will not be accepting video content longer than 2:00 minutes. Please note that the DC Flatscreens do not produce sound.  Preferred movie format is .MP4 at 1920px by 1080px.

What are the Dimensions?

Our current flatscreen system currently has two different templates to accommodate posters and fliers of portrait and landscape orientation.  Below are examples of these spaces and specs for you to craft your file(s).  Files with different dimensions will automatically resize to fit the allotted space which may lead to undesirable results or quality.

Portrait  

11 x 17 Inches |  700x1080px  |  Templates: IMG, Word Doc, Powerpoint, PSD, AI

Landscape

10 x 7.5 inches | 726 x 544px  |  Templates: IMG, Word Doc, Powerpoint, PSD, AI

What will it look like?  Portrait Template  |  Landscape Template

How do I Submit Content?

Submitting content is easy - just send an e-mail to DCScreen@uvm.edu with your slide attached. Please include a start and end date for your content within the e-mail so we can schedule your content appropriately. If your file(s) are too larget to send through e-mail, you may send them using UVM's file transfer system. You will receive an e-mail confirmation from this account when your content has been added.

Please note: Due to the large amount of submissions we receive, we ask that submissions be at least 10 days prior to your event.  Submissions received after this time cannot be guaranteed.  

If you have a unique submission, question, or a problem with the submission process, please send an e-mail to DCScreen@uvm.edu.

Content Requirements

Digital communication strategies are different than traditional postering strategies; as such we go to great lengths to maintain the integrity of our building’s flatscreens as a viable resource to our visitors rather than just a digital bulletin board of messages.  To do this we loosely curate the content on the screens to ensure the messages displayed are not only relevant to building’s population (students - current and prospective, and general staff) but easily seen and communicated.  There may be times where we think your message would be better shared through different avenues (listservs, bulletin boards), and will work with you to identify what might best work for your specific case.

Audience & Content:  The general population of the Davis Center consists of students (prospective and current) and UVM staff.  Any content on the screens should speak to this population. We may suggest other marketing avenues if your audience is either too specific or outside the bounds of the building's population.

Dimensions: Any submitted content should be appropriately sized per the specs listed above. Content that is too small or inappropriately sized may not be able to be placed on our screens.

Fonts: If your content is submitted as a word document or powerpoint, it must ONLY contain system fonts.  Any additional fonts will not display on our screens and your content will not play as you intended. If you are using a variety of fonts it is recommended that you submit your content as an Image (JPG,  PNG, etc)  or PDF.

Digital Communication Best Practices

Here are some tips and best practices to ensure your content is added quickly:

  • Your ad should communicate your message quickly and effectively, at a glance and from a distance.

  • Make your your event title and date immediately visible so viewers can see it from afar.

  • Keep long-form text or content brief and to a minimum; 15 seconds is not a long time to read descriptions, and most viewers won’t even try on our flatscreens.

  • Contact information (website, phone number, email -etc) should be prominent so viewers can easily learn how to find more information if they’re interested.

  • If you are sending a word document or powerpoint - please be sure to use default system fonts - or save each slide as an individual pdf otherwise your content will likely play with different fonts than you intended.


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