University of Vermont

Cost Accounting Services 

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Cost Accounting Services Announcements Archive
  • FY16 Effort Forms availability in ERS (8/3/16) The FY16 effort forms will be available in mid-August. Designated ERS DC and SUBDC personnel will receive a communication from ERS when the forms are ready. A separate memo will be sent to the active Principal Investigators to request their active participation in reviewing/approving FY16 effort certification forms. The deadline for completed effort certification forms is October 15, 2016.
  • Effort Certification Software training Available (8/3/16) - This lecture/hands-on training is designed for administrators new to using the ERS Certification software or administrators who need a refresher course beyond the available ERS Cert job aids. Administrators who are new are required to take this training. Enrollment for the Effort Certification Software training (course number CPT041) must occur through UVM’s Professional Development and Training department. The scheduled sessions are:
    • Tuesday  1:30-3:00 on August 9, 2016 - 113Q Waterman Computer Teaching Lab
    • Wednesday 9:00-10:30 on August 17, 2016 - Billings 165 PD&T Computer lab
    Open labs will be scheduled as needed during the FY16 effort certification period (August 16, 2016 through October 15, 2016)
  • FY16 Space and Equipment Inventory (8/3/16) - The completion deadline for the University's annual space and equipment inventory was July 30, 2016. Please ensure that your designated inventory administrators complete and certify their space and movable equipment inventory as soon as possible (if they have not done so already). Department's are required to run space and equipment reports from the Crystal Reports Server to conduct QA on their inventory results prior to submitting the certification form.
  • Conducting quarterly effort verifications in ERS (11/22/15) Designated ERS users are expected to use ERS to verify actual payroll charges on sponsored agreements are accurate, allowable and properly allocated, proactively request effort reduction requests and establish an audit trail of required quarterly reviews of effort commitments. New ERS job aids and scheduled training sessions are published on the Guidance on using ERS web site.
  • FY15 Effort Certifications are due on October 15, 2015 Certified effort forms for FY15 are due. Contact your designated effort administrator for your unit for help or use the Guidance on using ERS web site for instructions/job aids.
  • Effort Certification Software training Available (7/27/15) This lecture/hands-on training is designed for administrators new to using the ERS Certification software or administrators who need a refresher course beyond the available ERS Cert job aids. Administrators who are new are required to take this training. Enrollment for the Effort Certification Software training (course number CPT041) must occur through UVM’s Learning Services. The scheduled sessions are:
    • Tuesday  9:00-10:30 on August 4, 2015 - Dana Medical Library Conference Room (Room 105)
    • Thursday 9:00-10:30 on August 6, 2015 - 113T Waterman Computer Teaching Lab
    • Tuesday  1:30-3:00 on August 11, 2015 - Dana Medical Library Conference Room (Room 105)
    • Thursday 9:00-10:30 on August 13, 2015 - 113T Waterman Computer Teaching Lab
Open labs are scheduled from 1:15-2:30 in 113T Waterman on August 20, September 9 and September 23. Effort certification are due by October 15, 2015
  • Dawn Caffrey joins Cost Accounting Services (5/18/15) Dawn Caffrey is the new Senior Cost Accountant in Cost Accounting Services. Dawn's costing experience with Sponsored Projects including the University's NSF EPSCOR program will serve her well in supporting the University in her new role. Dawn replaces Jana Talcott who recently left the University for another job opportunity. Dawn will be assuming the same responsibilities as her predecessor. A summary of CAS staff responsibilities may be found by clicking here.
  • FY16 Benefit rates have been finalized (4/29/15) The benefit rates for FY16 have been negotiated with the federal government. Starting in FY16, the temporary employees and the student employees will each have a separate benefit rate applied to their payroll. A matrix of the benefit rates is available by clicking here.
  • FY15-FY18 F&A Rates available - Predetermined F&A rates for the FY15-FY18 time period are now available. Please ensure that the applicable F&A rate in the sponsored agreement proposal reflects the updated negotiated F&A rates. Contact your SPA Administrator to determine the most appropriate rate.
  • Upcoming Committed Effort Module Training Sessions - Training sessions are available for department administrators who haven't had Committed Effort module(CEM) training or want additional guidance on using the Committed Effort module. This training focuses on the effort monitoring functionality in ERS and is different than the effort certification training (CERT). Enrollment for the ERS Commitment Effort Module training (course number CPT044) must occur through UVM’s Learning Services. The times and locations are:
      • December 5, 2014 - Billings Learning Center (9:00-11:00)
      • January 14, 2015  - Billings Learning Center (9:00-11:00)
      • February 6, 2015 - Billings Learning Center (9:00-11:00)
  • Effort Certifications due by October 15, 2014  (10/12/14) - The due date for certified effort forms in ERS is October 15, 2014. An ERS web site containing job aids and FAQS on using ERS is available by clicking here.
  • Effort Certifications for FY14 will be done in ERS (8/17/14) -  The web-based effort reporting system (ERS) is available to certify effort forms. The due date for certified effort forms in ERS is October 15, 2014. To aid UVM affiliates, an ERS web site containing job aids and answers to common questions on using ERS is available by clicking here.
  • Effort Certification Software Training Available in August (6/17/14)  Administrators designated to facilitate the FY14 effort reporting certification process within each unit will be required to participate in one of the 2.5 hour training sessions offered during the August 5 - August 21 time frame. Enrollment for the Effort Certification Software training (course number CPT041) must occur through UVM’s Learning Services
  • Effort Reporting System (ERS) Implementation Update (5/3/14)  CEMS, RSENR, CESS, CAS, and CALS have been enrolled in the use of the committed effort model (ERS-CEM). The enrollment of the College of Medicine departments is well underway. Outreach for faculty and staff will continue throughout 2014. Friday morning lab sessions are available from 10-11:30 in Learning Services to receive ERS training. Contact Jana Talcott to enroll prior to attending. ERS implementation related questions should be directed to Michael Meunier (x61375).
  • FY15 Benefit rates have been finalized (5/3/14) The benefit rates for FY15 including the new Graduate student benefit rate (7.1%) have been negotiated with the federal government. A matrix of the benefit rates is available by clicking here.
  • FY14 Space and Equipment Inventory (4/15/14) The space and equipment inventory process has begun. Six training sessions were conducted in April. The end date of the space and equipment inventory is June 30, 2014. For more details regarding the space and equipment inventory process and contacts, refer to the space and equipment inventory web site.
  • Effort Reporting System (ERS) Implementation Update  (3/31/14)  College of Engineering, RSENR and CESS enrolled in the use of the Committed Effort module (CEM). The remaining operating units are in various stages of enrollment and are targeted for completion in 2014. The required ERS Certification module (CERT) training will occur in the first two weeks of August in preparation for the FY14 certification period. CERT module training dates will be published in April for attendance planning purposes. Friday morning lab sessions are available from 10-11:30 in Learning Services to receive ERS training. Contact Jana Talcott to enroll prior to attending.
  • Effort Reporting System (ERS) Implementation Update  (11/23/13) - Cost Accounting Services has enrolled RSENR faculty to begin using the committed effort plans in ERS and is currently working with CESS to enroll their faculty in January. The remaining units and departments who have effort commitments on sponsored agreements will be contacted within the next few months to begin their enrollment process. Please contact Michael Meunier for further assistance.
  • Effort Reporting System (ERS) Certifications   (11/23/13) - CEMS faculty, staff and students FY13 effort on sponsored agreements has been successfully certified in ERS. Special thanks to the CEMS personnel in transitioning to this important compliance tool.
  • College of Engineering and Mathematical Sciences (CEMS) FY13 Certifications (8/16/13) - Faculty, staff and students in CEMS have begun to certify their FY13 effort in ERS. Thank you CEMS for your collaboration and leadership during the ERS pilot. CEMS personnel should contact Anthony Fouche for an appointment or remote help on certifying your FY13 effort in ERS.
  • FY13 Effort Certifications (8/15/2013) - The certified effort reports for FY13 are due by September 30, 2013. Please ensure that the effort reports are reviewed by each employee for reasonableness, signed and dated. Effort reports should be marked up with any changes resulting from the review. Upon completion, submit the certified effort reports to Jana Talcott 221 Waterman.
  • FY13 Q3 Effort Quarterly Verification reminder (4/29/2013) - Per the University's effort management and reporting policy, employees charged directly or as cost share on sponsored agreements are required to verify the allocation of effort on their current FY13 effort reports is reasonable in relation to work performed on those respective sponsored agreements. The required frequency is once a quarter. Contact your Unit's responsible official on how to obtain your latest effort report and communicate any significant changes of effort in a timely manner.
  • FY13 Q2 Effort Quarterly Verification reminder (2/5/2013) - Per the University's effort management and reporting policy, employees charged directly or as cost share on sponsored agreements are required to verify the allocation of effort on their current FY13 effort reports is reasonable in relation to work performed on those respective sponsored agreements. The required frequency is once a quarter. Contact your Unit's responsible official on how to obtain your latest effort report and communicate any significant changes of effort in a timely manner.
  • New Cost Transfer University Operating Procedure effective January 1, 2013 (1/1/2013) - A new University Operating Procedure (UOP) for cost transfers on sponsored agreements has replaced the Cost Transfers on Grants and Contracts policy and the Sponsored Projects Expense Transfer policy. For more insight on the procedural changes, reference the cost transfer information on the Cost Accounting Services web site (Payroll Cost Transfers) or the Sponsored Project Administration (Non-Payroll cost transfers).
  • New Cost Transfer University Operating Procedure Training (12/4/2012) - The University's cost transfer procedures are changing effective January 1, 2013. Please join SPA and CAS representatives from 9-11 on Monday December 10 in memorial lounge to hear about the new Cost Transfer University Operating Procedure.
  • FY12 Effort Certifications (8/15/2012) - The certified effort reports for FY12 are due by September 30, 2012. Please ensure that the effort reports are reviewed by each employee for reasonableness, signed and dated. Effort reports should be marked up with any changes resulting from the review. Upon completion, submit the certified effort reports to Jana Talcott 221 Waterman.
  • FY12 Q3 Effort Quarterly Verification (4/30/12) - Per the University's effort management and reporting policy, employees charged directly or as cost share on sponsored agreements are required to verify their FY12 effort reports are reasonable in relation to work performed on those respective sponsored agreements on a quarterly basis.
  • FY12 Q2 Effort Quarterly Verification (2/01/12) - Per the University's effort management and reporting policy, employees charged directly or as cost share on sponsored agreements are required to verify their FY12 effort reports are reasonable in relation to work performed on those respective sponsored agreements on a quarterly basis.
  • FY11 Space and Equipment Inventory Completed  (1/31/2012) - The QA activities have concluded and the subsequent changes have occurred in the space database. The FY11 space data is being archived and the start of the FY12 space and equipment inventory is projected to begin in early April.
  • FY11 Effort Certification (8/19/2011) - The certified effort reports for FY11 are due by September 30, 2011. Please ensure that the effort reports are reviewed by each employee for reasonableness, signed and dated. Upon completion, submit the effort reports to Jana Talcott 221 Waterman.
  • Q3 Effort Quarterly Verification (4/2011) - Per the Univerisity's effort management and reporting policy, employees charged directly or as cost share on sponsored agreements are required to verify their FY11 effort reports are reasonable in relation to work performed on those respective sponsored agreements on a quarterly basis
  • FY10 Space and Equipment Completed (2/21/11) - The QA activities have concluded and the subsequent changes have occurred in the space database. The FY10 space data is being archived and the start of the FY11 space and equipment inventory is projected to begin in early April.
  • Q2 Effort Quarterly Verification (2/1/2011) - Per the Univerisity's effort management and reporting policy, employees charged directly or as cost share on sponsored agreements are required to verify their FY11 effort reports are reasonable in relation to work performed on those respective sponsored agreements on a quarterly basis.
  • FY10 Effort Certification (8/24/2010) - The certified effort reports for FY11 is due by September 30, 2010. Please ensure that the effort reports are reviewed by each employee for reasonableness, signed and dated. Upon completion, submit the effort reports to Jana Talcott 221 Waterman.
  • Q3 Effort Quarterly Verification (4/29/2010) - Per the Univerisity's effort management and reporting policy, employees charged directly or as cost share on sponsored agreements are required to verify their FY10 effort reports are reasonable in relation to work performed on those respective sponsored agreements on a quarterly basis.
  • Space and Equipment Inventory Update (4/15/2010) - The first web-based Space and Equipment Inventory has been successfully completed.  The FY10 Space and Equipment Inventory has begun. The end date is July 30, 2010.
  • Q2 Effort Quarterly Verification (1/27/2010) - Per the Univerisity's effort management and reporting policy, employees charged directly or as cost share on sponsored agreements are required to verify their FY10 effort reports are reasonable in relation to work performed on those respective sponsored agreements.

Email Michael.Meunier or call 656-1375 with any cost accounting questions or concerns.



Last modified June 08 2017 07:09 AM