University of Vermont

Space and Movable Equipment Inventory  - Instructions, process and definitions

Survey Tools  
Getting Organized
    Prior to starting the inventory process, key reference information should be obtained and organized. The information will serve you well in determining what room information requires updating.

  • List of rooms for you to Inventory
    • Log on to the Crystal Reports server and run your department room summary report to obtain a list of rooms assigned to your department in the FAMIS space database.
  • Floor plans  
  • Movable Equipment Listing (if applicable)
    • A list of equipment with a purchase price of $5,000 or more should be used as a tool in the inventory process.
    • Run UV_Mov_Eqp_Comments query in Peoplesoft Financials. Save the output in excel and use to reconcile inventory results.
  • Sponsored Projects and Auxiliary/Recharge Activities
    • Run the PeopleSoft effort certification report for your department to obtain a listing of chart strings funding the department's personnel.
    • Run the labor distribution report for account 56100 to obtain a list of chart strings for personnel on wages.
  • Occupants
  • Functional Usage Categories
  • Tracking Inventory Progress
    • Copy the Department's list of rooms from FAMIS into an Excel worksheet. Combine movable equipemnt worksheet into the same Excel spreadsheet.
    • Track completion status and associated comments in file.





Last modified June 16 2015 12:21 PM

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