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  • Inventory Principles
  • Getting Organized
  • Classifying Functional Space
  • Reviewing/Updating Space Data in FAMIS
  • FAMIS Self-Service Space Training Guide
  • FAMIS Self-Service Floorplan Access Guide
  • Inventory Certification
  • Unfinished Inventories

Quick links

• OMB Circular A-21
• OMB Circular A-110
• What are F&A Costs?
• Current F&A Rates
• Functional Usage Definitions
• Room Use Definitions
• Supplemental Room Use Definitions
• Equipment Inventory
• Contacts
• University Financial Services
• Campus Planning Services
• Training Sessions
• Training Agenda
• Tracking Example

 

Getting Organized

Prior to starting the inventory process, key reference information should be obtained and organized. The information will serve you well in determining what room information requires updating. List of rooms for you to Inventory Log on to Famis Self-Serve and select the Space Survey tab Enter your department code and obtain a list of current rooms for your department. Print or copy into an excel spreadsheet for tracking purposes Current Room Summary Information The current room summary information  is available by clicking on the summary tab of the room within the Famis Self-Serve Space Survey module. If needed, print the summary sheet for reference. Floor plans   Floor plan drawings may be viewed in FAMIS  Self-Service. Reference instructions on how to access the floorplans.  If you need help in downloading the floor plans, contact Campus Planning Services. Moveable Equipment Listing (if applicable) A list of equipment with a purchase price of $5,000 or more should be used as a tool in the inventory process. Run UV_Mov_Eqp_by_Dept query in Peoplesoft Financials. Save the output in excel and use to reconcile inventory results. Sponsored Projects and Auxiliary/Recharge Activities Run the effort certification report for your department to obtain a listing of chart strings funding the department's personnel. Run the labor distribution report for account 56100 to obtain a list of chart strings for personnel on wages. Occupants Obtain the list of department's personnel from your HR representative. Functional Usage Categories Print the Functional Usage Categories from the Space and Equipment Inventory web site. Tracking Inventory Progress Copy the Department's list of rooms from FAMIS into an Excel worksheet. Combine moveable equipemnt worksheet into the same Excel spreadsheet. Track completion status and associated comments in file. Click here to view tracking example

Last modified July 08 2009 05:59 AM