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Space and Movable Equipment Inventory - Instructions, process and definitions

Training

Definitions and Tools

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Getting Organized

Prior to starting the inventory process, key reference information should be obtained and organized. The information will serve you well in determining what room information requires updating.

List of rooms for you to Inventory

Log on to the Crystal Reports server and run your department room summary report to obtain a list of rooms assigned to your department in the FAMIS space database.

Floor plans

Floor plan drawings may be viewed in FAMIS Self-Service. Reference the space training guide for instructions on how to access the floorplans .
If you need help in downloading the floor plans, contact Campus Planning Services.

Movable Equipment Listing (if applicable)

A list of equipment with a purchase price of $5,000 or more should be used as a tool in the inventory process.
Run UV_Mov_Eqp_by_Dept query in Peoplesoft Financials. Save the output in excel and use to reconcile inventory results.

Sponsored Projects and Auxiliary/Recharge Activities

Run the effort certification report for your department to obtain a listing of chart strings funding the department's personnel.
Run the labor distribution report for account 56100 to obtain a list of chart strings for personnel on wages.

Occupants

Obtain the list of department's personnel from your HR representative.

Functional Usage Categories

Print the Functional Usage Categories from the Space and Equipment Inventory web site.

Tracking Inventory Progress

Copy the Department's list of rooms from FAMIS into an Excel worksheet. Combine movable equipemnt worksheet into the same Excel spreadsheet.

Track completion status and associated comments in file.

Click here to view tracking example

Last modified April 01 2013 12:36 PM