University of Vermont

Space and Movable Equipment Inventory  - Instructions, process and definitions

Survey Tools  
Getting Organized
    Prior to starting the inventory process, key reference information should be obtained and organized. The information will serve you well in determining what room information requires updating.

  • List of rooms for you to Inventory
    • Log on to FAMIS Self-Serve and select the Space Survey tab
    • Enter your department code and obtain a list of current rooms for your department.
    • Print or copy into an excel spreadsheet for tracking purposes
    • Contact Campus Planning for a departmental report on individual room information.
  • Current Room Summary Information
    • The current room summary information  is available by clicking on the summary tab of the room within the FAMIS Self-Serve Space Survey module.
    • If needed, print the summary sheet for reference.
  • Floor plans  
  • Movable Equipment Listing (if applicable)
    • A list of equipment with a purchase price of $5,000 or more should be used as a tool in the inventory process.
    • Run UV_Mov_Eqp_by_Dept query in Peoplesoft Financials. Save the output in excel and use to reconcile inventory results.
  • Sponsored Projects and Auxiliary/Recharge Activities
    • Run the effort certification report for your department to obtain a listing of chart strings funding the department's personnel.
    • Run the labor distribution report for account 56100 to obtain a list of chart strings for personnel on wages.
  • Occupants
  • Obtain the list of department's personnel from your HR representative.
  • Functional Usage Categories
  • Tracking Inventory Progress
    • Copy the Department's list of rooms from FAMIS into an Excel worksheet. Combine movable equipment worksheet into the same Excel spreadsheet.
    • Track completion status and associated comments in file.

Last modified July 01 2013 11:20 AM

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