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| The purpose of the Space and
Moveable Equipment Inventory is for departments to update information
in three areas: 1) Space Ownership, Room Type and Room Occupants 2) Functional Activities and Funding Sources of rooms 3) Moveable Equipment Location and Usage This information is used for a variety of purposes predominant among them, is the calculation of the Facilities and Administrative cost rate (previously called indirect costs). In addition, the inventory provides valuable information for space planning and management. |
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| Space will be inventoried for space attributes, equipment over 5K, occupants, and key funding sources . Personnel, with knowledge about how the space is functionally used throughout the fiscal year, should be interviewed. All information collected will be used to classify the functional usage of the room. All information collected serves as the primary source documentation and must be certified by the person conducting the inventory. |
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| The overall objective of the F&A cost
allocation process is to distribute the F&A costs to the
major functions of the institution in proportions reasonably consistent
with the nature and
extent of their use of the institution's resources. |
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| It is crucial that you be as accurate as possible in conducting this survey. The space inventory provides a basis for the allocation of selected F & A costs, including building depreciation, equipment depreciation and the annual operation and maintenance (O&M) costs. |
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| Proposed F&A rates are negotiated with a Federal Government agency. As part of the negotiation process, a Federal Government representative conducts an on-site review of the space to validate the integrity of this inventory. Any discrepancy found during the review could provide the Federal negotiator with justifiable data to negotiate a lower F&A rate and lowers UVM's credibility in defending our F&A rate proposal. |
Last modified February 29 2008 10:27 AM
