University of Vermont

Space and Movable Equipment Inventory  - Instructions, process and definitions

Survey Tools  
Movable Equipment Inventory
Movable Equipment in Rooms- The  FAMIS Space Survey functionality is used to inventory movable equipment located in rooms: Please perform the following:

1) Validate a movable equipment item remains in the same room.
2) Ensure that the movable item is being actively used
3) Add movable equipment items to rooms where they moved to
4) For movable equipment which has no operational value for your
    department and is available for transfer to other University departments,
     add a comment "Available".
5) Provide comment(s) on pertinent information regarding moves, trade-ins,
     transfers, or disposals before deleting a movable equipment
     item from a room.

Movable Equipment outside of Rooms - Items that are not located in a room owned or leased by the University needs to be inventoried. Obtain current Dept list of Moveable Equipment by running the Peoplesoft report “Mov Equip by Dept w/Comments” and downloading the data into Excel spreadsheet.

1) Validate each movable equipment item exists and where it is located.
2) Ensure that the movable item is being actively used
3) Provide a comment on pertinent information regarding moves, trade-ins,
     transfers or disposals in the excel spreadsheet.

System of Record (PS Assets Module) - Once entered, the movable equipment information is imported to the appropriate movable equipment record in the Assets management module in Peoplesoft.
  • The movable equipment room location information remains in FAMIS.
  • The movable equipment drop down list in FAMIS is updated on a nightly basis from the Assets management database.
  • Obtain current Dept list of Moveable Equipment by running the Peoplesoft report “Mov Equip by Dept w/Comments”(Job Aid).
  • Use the Excel spreadsheet as your movable equipment inventory tool for these items.
Inventory QA Check- To ensure you have inventoried all items, perform a QA check on your inventory before submitting your certification.
  • Obtain current Dept list of Moveable Equipment by running the Peoplesoft report “Mov Equip by Dept w/Comments”.
  • Check inventory dates and validate that all items have been inventoried.
Certification - Email a copy of the Department's movable equipment excel spreadsheet to CAS (Laurie.Desso@uvm.edu) along with the completed space inventory certification form and the space functional exceptions report.





Last modified March 23 2013 08:40 AM

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