University of Vermont

Space and Movable Equipment Inventory  - Instructions, process and definitions

Space Functional Classifications  
Functional Usage Definitions
Space Func Code
Functional Classification Description
10 Instruction and
Department  Research
(Chart field Functions
      2xx, 901, 905    )

Instruction and Department Research  includes three main types:
  • Teaching and training:  Activities of the University  for the transmission or dissemination of knowledge to college students in classrooms, teaching labs, &  faculty offices.  
  • Department  research:  Activities for research, development and scholarly activities that are not separately budgeted and accounted for on an individual project basis.
  • Sponsored training:  Instruction or training activities by Federal and Non-Federal sponsors through sponsored agreements.
Note: Sponsored training of individuals on research techniques such as T32 training grants are NOT included in this function.
22 Organized Research
(Chart field  functions
 311, 312, 313, 320)
Organized Research includes all research and development activities of an institution that are separately budgeted and accounted for on a specific project. This category includes:
  • Sponsored Organized Research: Research projects sponsored through grants, contracts and cooperative agreements.(function 311)
  •  University Organized Research:  Projects funded by University funds (function 320)
  • Sponsored Research Training: Training of individuals in research techniques. Common examples are Career Development ("K") awards, institutional training grants (T32) and individual fellowships (F32). (function 311)
  • Research Cost sharing: Committed cost sharing on organized research projects including matching, voluntary committed cost sharing and salary cap cost sharing (functions 312, 313)
VCHIP Program Space (Chart field Program 0601)
VCHIP program space includes all space that has activity funded by VCHIP . Chart strings with a program code of 0601 represents VCHIP funding. All functions of VCHIP activity are considered VCHIP space and should be coded only 24.
28 Experiment Station  Research
(Chart field functions
351 & 352)
Experiment Station Research includes primarily field experiments activities that are separately budgeted and accounted for on a specific project. The Hatch research activities in the College of Agriculture and the McIntire-Stennis forestry activities within the Rubenstein School Environment and Natural Resources are examples of experiment station research.
  • Sponsored Experiment Station Research projects sponsored through grants, contracts and cooperative agreements.(function 351)
  • Experiment Station Research Cost Sharing: Cost sharing on experiment station research projects including matching of federal formula grants (function 352)
30 Public Service
(Chart field functions
 401, 411,412,413)
Public Service provides to the general public the benefits of the instructional and/or research activities of the University.  Conferences and institutes conducted through Continuing Education are included in this category.
Extension Service
(Chart field functions
 421 and 422)
Extension service helps people apply research-based knowledge primarily in the areas of 4-H development, agriculture, natural resources, family & consumer sciences and community & economic development.
  • Sponsored Extension Service:  Projects which are separately budgeted and accounted for on specific project. (function 421)
  • Extension Service Cost Sharing: Cost sharing on extension service projects including matching of federal formula grants (function 422)
40 Libraries
(Chart field functions 511)

            Libraries include space devoted to the orderly collection, storage, and retrieval of knowledge.  This activity may be housed in a central location or decentralized and housed in two or more separate facilities. In either case, those activities which are under the supervision and control of the Director of Libraries.

50 General Administration
(Chart field function 521)
General Administration includes the orderly planning and operating of the University in terms of academic affairs, fiscal affairs, personnel, administrative support, and public relations.
52 Facilities Admin
(Chart field function is 601 or  602 and
property = 0000))
Facilities Administrative includes services related to the administration, supervision, operation, maintenance, preservation, and protection of campus facilities. Services include:
  • The Director of Physical Plant (except for Grounds) , Capital  Planning & Management and Custodial Services
  • Grounds and Polices Services are not included as they have their own space functional code (53).
53 Grounds and Police
Services Administration
Grounds and Police Services Administration: Space used to administer grounds and Police Services.
54 Student Administration
(Chart field function 701)
Student Services Administration includes equipment/space used in central areas related to student affairs  primarily for the benefit of students.

Museum includes all space and support service space housing collections open to the public of artistic, technical, scientific, historical, or archaeological material, excluding libraries.
56 Departmental Administration
(Chart field functions
 501, 502, 509,519, 2xx)
Departmental Administration includes all administrative activities by the academic departments to support the primary programs of instruction, research and public service.  Academic offices such as the Deans Offices, Directors offices are included in this space function.
Environmental safety space includes the Environmental Health Facility and the space used by the University's Environmental Safety staff to carry out activities such as managing Hazardous waste disposal, coordinating the University's bio-safety program, lab safety training and environmental compliance.
58 Sponsored Project Administration
(Chart field function 531)
Sponsored Projects Administration is limited to separate organizational units to administer sponsored agreements. Sponsored Project Administration and Cost Accounting Services are the organizational units in this space function. 
60 Auxiliary Services
(Fund 150 Chart field)
Auxiliary Services includes space attributed to such  income/expense activities as Residential Facilities, University Store, Print and Mail Services, Instrumentation and Model Facility, Animal Care Facility and Athletics.
Multi-Purpose Rooms (Joint Use)
The following multi-purpose room types should be classified as joint use: Conference rooms (350,355), study facilities (410-420), lounges (650-655), meeting rooms (680-685) and departmental libraries.
to Third Parties
Non-institutional use of space leased to a third-party pursuant to a lease agreement, including those that generate little or no rental income.
Food Service
Non-institutional use of space used in conjunction with outsourced food service function operated by third-party food service provider under management agreement.Includes any operations managed by food service provider pursuant to the food service management contract.
Non-Institutional Agencies
(without space agreement or function code 999)

A non-Institutional agency occupying UVM space without a space agreement.  Occupants of UVM space who are non-UVM paid employees such as FAHC employees or non-paid visiting professors are examples.

Non-institutional use of space occupied by third-party agent operating on behalf of the University.  Potential examples may include privatized parking operations or bookstore, pursuant to a management agreement.
ATM Machines
Non-institutional use of space occupied by third-party's  vending machine, ATM machine, public telephone, etc.

Space used in support of  the University Foundation.
81 Inactive Inactive space  includes space that is vacant for the entire fiscal year. If space is used for part of the year, assign the functions according to how it was used  when occupied.
Renovations of space which occurred during the entire fiscal year. If space is used for part of the year, assign the functions according to how it was used when occupied.

Last modified April 01 2013 07:12 AM

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