University of Vermont

Space and Movable Equipment Inventory  - Instructions, process and definitions

Cost Accounting Services
  Announcements
  • New IBB Space Reports are Available (9/22/14) - IBB Space Inventory summary reports are now available in Crystal Reports.  The IBB reports were developed to provide a summary of the space within a college/unit as reported by the space survey administrators during the space and equipment inventory process. Detailed instructions on running space reports including these IBB reports may be found in the Space Training Guide under the Training links on this Space and Movable Equipment website.
  • Completing your FY14 Space and Equipment Inventory (7/21/14) - The completion deadline for the University’s annual space and equipment inventory was June 30, 2014. Please ensure that your department administrators complete and certify the space and movable equipment inventory as soon as possible (if they have not done so already). Department administrators are required to run space and equipment reports from the Crystal Reports Server to conduct QA on their inventory results prior to submitting the certification form.
  • FY14 Space and Equipment Inventory used for IBB (7/21/14) - An important new use of this information, with the implementation of Incentive-based Budgeting (IBB), is that the FY 2014 space inventory data will be the key factor for assignment of square footage and space costs to Responsibility Centers for FY16 budget planning. Space inventory data as of August 31, 2014 will be the basis for assignment of facilities costs to Responsibility Centers for FY16 budget planning.
  • FY14 Space and Equipment Inventory (4/15/14) - The annual Space and Movable Equipment inventory has begun. The space and equipment inventory provides critical data in costing facility usage and obtaining Facilities and Administrative (F&A) reimbursement from external sponsors. In addition, the inventory data is likely to play a role in the allocation of space costs to the responsibility centers and the cost centers. The deadline for completion is June 30, 2013.
  • Training classes available for FY14 Space and Equipment Inventory (3/10/14) - The annual Space and Movable Equipment inventory starts on April 15, 2014. Attend a training session in early April by registering through the Learning Services.  Personnel conducting the inventory for the first time are required to attend a training session. All personnel coordinating or entering data into FAMIS should attend a training session every other year to stay current on best practices.
  • Completing the FY13 Space and Equipment Inventory (7/1/13) - Departments which have not finished their FY13 annual space and equipment inventory are requested to complete their inventory. Thanks to the departments who finished their inventory by the June 30, 2013 deadline.
  • FY13 Space and Equipment Inventory (3/25/13) - The annual Space and Movable Equipment inventory starts on April 15, 2013. The space and equipment inventory provides critical data in costing facility usage and obtaining Facilities and Administrative (F&A) reimbursement from external sponsors. Training sessions are available in April by registering through the Learning Services. The deadline for completion is June 30, 2013.
  • FY12 Space and Equipment Inventory Finalized (2/5/13) - The space and equipment inventory information has been finalized and is being archived by Campus Planning. Thank you for your time and effort on this important University cost accounting activity.
  • Department Space Reports are available (2/5/13) - Departments can now run their own reports. Space and equipment inventory personnel who have received training by Campus Planning have access to run these reports. Instruction on how to run the Space Reports from the Crystal Server may be found in the Space Training Guide. The three available reports are:

    •     Department Room Summary Report
    •     Department Inventory Progress Report
    •     Space Functional Use Exception Report

For help in conduction your inventory please refer to the contact page on this website.

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