University of Vermont

Space and Movable Equipment Inventory  - Instructions, process and definitions

Cost Accounting Services
  Announcements
  • Training classes available for FY16 Space and Equipment Inventory (2/8/16) - The annual Space and Movable Equipment inventory starts on March  15, 2016. Attend a training session by registering through Professional Development and Training.  New departmental personnel assigned to conduct the inventory are required to obtain training prior to using the FAMIS Self-Service system.  In addition, if you have previously completed the Space and Movable Equipment Inventory for your unit but have not received training within the past three years we strongly suggest that you sign up for one of the sessions identified in the link below.  The results of the Quality Assessment indicated that a periodic training session for everyone completing the Space and Movable Equipment Inventory would be beneficial. 
  • FY15 Space and Equipment Inventory (3/16/15) -  The annual Space and Movable Equipment inventory has begun and FAMIS Self_Service Database is open for review and updating. The space and equipment inventory provides critical data in costing facility usage and obtaining Facilities and Administrative (F&A) reimbursement from external. Additionally, with the implementation of Incentive Base Budgeting (IBB), the space inventory will be a key factor for assessing facilities and space costs. The deadline for completion is June 30, 2015.
  • Training classes available for FY15 Space and Equipment Inventory (2/9/15) - The annual Space and Movable Equipment inventory starts on March  15, 2015. Attend a training session by registering through Professional Development and Training.  Personnel conducting the inventory for the first time are required to attend a training session. All personnel coordinating or entering data into FAMIS should attend a training session every other year to stay current on best practices.
  • New IBB Space Reports are Available (9/22/14) - IBB Space Inventory summary reports are now available in Crystal Reports.  The IBB reports were developed to provide a summary of the space within a college/unit as reported by the space survey administrators during the space and equipment inventory process. Detailed instructions on running space reports including these IBB reports may be found in the Space Training Guide under the Training links on this Space and Movable Equipment website.
  • Completing your FY14 Space and Equipment Inventory (7/21/14) - The completion deadline for the University’s annual space and equipment inventory was June 30, 2014. Please ensure that your department administrators complete and certify the space and movable equipment inventory as soon as possible (if they have not done so already). Department administrators are required to run space and equipment reports from the Crystal Reports Server to conduct QA on their inventory results prior to submitting the certification form.
  • FY14 Space and Equipment Inventory used for IBB (7/21/14) - An important new use of this information, with the implementation of Incentive-based Budgeting (IBB), is that the FY 2014 space inventory data will be the key factor for assignment of square footage and space costs to Responsibility Centers for FY16 budget planning. Space inventory data as of August 31, 2014 will be the basis for assignment of facilities costs to Responsibility Centers for FY16 budget planning.

For help in conducting your inventory, please refer to the Inventory Support Contacts web page.

Last modified February 08 2016 06:45 AM

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