TO: Campus

Catskill, ACED, Purcard, DCC

FROM: Thomas Gustafson

John Bramley

DATE: July 1, 2002

SUBJECT: Purchasing Card Program Changes

Effective July 1, 2002, the transaction limit for a single purchase on the UVM purchasing card will increase to $2,500. The cycle limit will increase to $15,000.

In conjunction with these increased spending limits, the Purchasing Department will no longer issue purchase orders of $2,500 or less to vendors which accept MasterCard. Requisitions will be returned to originating departments. Payment should be made by Purcard.

Accounts Payable will no longer process invoices of supply purchases dated after July 1, 2002 on Limited Purchase Orders (LPO’s) if the vendor accepts MasterCard. Invoices will be returned to originating departments for payment by Purcard.

Effective July 1, 2002 the purchase of airline tickets will be made available on the University purchasing card. After obtaining appropriate supervisor approval, a purchase of airfare can be made through the UVM Travel Center or on the many travel web sites. Keep in mind that both the Travel Center and the web sites charge a fee. Please see the attached or the following web site http://www.uvm.edu/~acctpay/airfare_guideline.htm for full airfare documentation requirements.

When purchasing airfare with your Purcard, you will no longer need to complete the airfare section of the travel advance form.

Benefits of using a travel agent versus purchasing tickets via the web are:

Ÿ Travel agents provide 24 hour phone number in case of emergency

Ÿ The UVM Travel Center has it’s own web site at http://www.accenttravel.com/

Ÿ Some travel web sites are owned by one or more airlines. These sites may not give you as many flight options or the best pricing that is available.

Revised credit card application and transaction log spreadsheets are available at:

http://purcard.uvm.edu/Documents/index.html

Questions about increased limits on the purchasing card can be directed to Erin Fitzgerald, at erin.fitzgerald@uvm.edu.

We appreciate your understanding and support as Purchasing and Accounts Payable move forward with plans to better serve the campus community.