University of Vermont

Sponsored Project Administration - SPA

SPA A-to-Z topics | 217 Waterman Building . 85 South Prospect Street . Burlington, Vermont 05405 . (802) 656-3360

Roles and Responsibilities

Definitions

Approve

To sanction the transaction in question and bind the business unit in question (and ultimately the University) to the contents of the approved document. Approvals should only be performed by an individual that understands the terms to which he/she will be binding the University.

Audit

To examine, verify, and test a sample of transactions from the population for the following:

  • Completeness – all transactions have been recorded
  • Occurrence – all transactions actually took place
  • Accuracy – the transactions were recorded at the appropriate values
  • Authorization - all transactions were properly authorized
  • Cutoff – the transactions have been recorded in the correct accounting period
  • Classification – the transactions have been recorded in the proper accounts.
  • Test - To test a group of selected transactions to ensure the proper procedures are being followed correctly. The group of transactions is selected by taking a sample based off of identified risk areas (risk-based auditing).
Coordinate

To bring a process, document, or contract into common action, movement, or condition; to oversee several processes and bring them into an integrated and homogeneous product.

Ensure

To make certain that specific actions are carried out or resources available; to guarantee.

Facilitate

To make a process easy or easier by impartially controlling all task needed to produce an optimal end product; less responsibility then coordination.

Manage

To be in direct charge of a process – ultimate responsibility rests with the manager; includes performance of the project, appropriate use of funds and other resources, and reporting requirements.

Monitor

To supervise and remind those being supervised of how to conduct the pertinent process; to actively ensure the quality of the product by actively reviewing transactions in a systematic way on a regular basis.

Oversee

To watch over and supervise.

Process

To carry out a systematic and defined series of actions to accomplish some end.

Provide

To supply or equip or make certain resources available.

Review

A reexamination of a document or transaction for completeness, accuracy, and appropriateness. Unlike approval, it does not bind the business unit to the contents of the document.

Support

To act in a secondary or subordinate role to the leading performer (or manager), assisting the leading performer with the process requirements.

Last modified June 07 2011 05:48 PM

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