Financial Management Tools and Reports

Basic Financial Reports Mini-Manual

• Basic Financial Reports Mini-Manual

Perform on a monthly basis

• Run the Project Monthly Budget Report for all departmental grants
• Monitor for overdrawn or over encumbered projects
• Review expenses for allowability
• Provide Principal Investigator with copy of reports
• Review and resolve all budget checking errors
• • Use either the Closeout Report or query "UV_GM_KK_ERRORS_ALL" (financial module)
• Review and submit all journal entries awaiting submission or posting
• • Use either Closeout Report or query "UV_RC_GL_JE_NOT_SUBMITTED" (financial module)

Perform on a quarterly basis

• Run the Closeout Report for all departmental grants
• Ensure that personnel are not distribted past end date of grant
• • Use query "UV_DIST_PAST_PROJECT_END_DATE (HR module)
• Compare committed effort to actual effort
• • For both Principal Investigator and Key Personnel
  • Ensure no reductions of greater than 25%
• Meet with Principal Investigator to review grant budget status, effort and upcoming quarter plans
• Make prospective distribution changes as necessary
• Ensure that cost share commitments are met (including third party cost sharing)

Last modified June 27 2011 02:27 PM