Cost Transfers Involving Sponsored Agreements New UOP - January 1, 2013

Please find below some helpful information on the new University Operating Procedure (UOP) for Cost Transfers Involving Sponsored Projects. 

This UOP is effective January 1, 2013. This UOP replaces the following policies:

• Cost Transfers on Grants & Contracts (replaced effective Jan. 1, 2012)
• Sponsored Projects Expense Transfer (replaced effective Jan. 1, 2012)

Links

• Cost Transfers UOP Involving Sponsored Agreements

• Cost Transfer Justification Form

• Training Session held on December 10, 2012

Highlights of the UOP

• Cost transfer is an after-the-fact reallocation of a cost from one University budget to another.

• A cost transfer justification form has been created for use with every cost transfer. The first two questions in the justification form should be used with every cost transfer, and the last two questions should be answered if the cost transfer is untimely (greater than 90 days from the date of the original transaction).

• Untimely cost transfers will be approved only in extenuating circumstances.

• Within the department, the person who prepares cost transfers and who approves them may not be the same person.

• The PI should approve all untimely/late cost transfers.

• Timely cost transfers will be approved by staff members in Sponsored Project Administration (operating) or Cost Accounting Services (payroll)

• Untimely cost transfers will be approved by Staff members in Sponsored Project Administration (operating) or Cost Accounting Services and by the appropriate VP or designee
  

The PeopleSoft changes made in light of this UOP

Report / Page Functionality	Change
Journal Attachments	Ability to attach documents to journals in order to avoid paper copies of backup.  Please do not send paper copies!
Monthly Budget reports	Transaction data for one project or one award can be obtained for multiple accounting periods and up to the day before a report is run.

Journal Attachment Job Aid 

• Link to Journal Attachment Job Aid

Open Lab Sessions in January 

We will be holding open lab sessions on the following dates in January to assist during the transition.

Date	Time	Location
January 9, 2013	1:30 to 2:30	Billings 165 Lrng Srvs Comp Lab
January 9, 2013	2:30 to 3:30	Billings 165 Lrng Srvs Comp Lab
January 28, 2013	1:30 to 2:30	Billings 165 Lrng Srvs Comp Lab

Last modified December 21 2012 04:43 PM