Cost Transfers on Sponsored Agreements

UVM Policy & Guidelines

• Cost Transfer Policy link - pdf

Supply a detailed explanation and complete documentation for audit purposes. Here are some other key tips:

Non Salary Cost Transfers

• Cost Transfer Memo - word

Salary Cost Transfers

• Print out the current salary distribution form from Peoplesoft HR system
• Legibly write all changes on the existing salary distribution form (even if you supply a filled in blank salary distribution form)
• Upon agreement from the employee that the changes are reasonable, have the employee sign the salary distribution form
• For retroactive changes, write a detailed cost transfer memo and attach it to the existing salary distribution form

Wage Transfers

• A cost transfer memo is required which describes what expenses are being transferred and why.
• The wage earner or someone with suitable means of verification needs to sign the cost transfer memo verifiying its reasonableness
• The appropriate labor distribution time report which reflects the wages originally expenses is required as supporting documentation.

Last modified July 07 2011 11:00 AM