University of Vermont

Sponsored Project Administration - SPA

217 Waterman Building . 85 South Prospect Street . Burlington, Vermont 05405 . (802) 656-3360


Carryover of Unobligated Balances

Carryover is the forwarding of an unobligated balance of funds from the currently expired budget period to the next budget period.

There are two types of Carryover:

Automatic Carryover

Most federal and non-federal grant awards are subject to automatic carryover of unobligated balances from one budget period to the next budget period.

For those awards that allow automatic carryover the UVM chartfield established for spending the awarded funds will remain the same for the life of the project. This means all funding received is released to the existing chartfields and is available for allowable costs for the life of the award.

Note: Many grant progress reports, for example the NIH RPPR progress reports, require reporting estimated unobligated balances that are expected to be greater than 25 percent of the current year's budget and if yes, an explanation and expenditure plan for those funds will need to be included in the progress report.
Restricted Carryover (Requires Sponsor Approval)

For those awards that do not allow carryover of unobligated funds from one budget period to the next without sponsor prior approval will be separately accounted for. This means a new chartfield is established for each year's increment of funding.

Note: Establishment of a chartfield each year allows SPA Finance to issue financial reports that identify expenditures to each budget year and easily determine the unobligated balance that will require sponsor approval to carryover to the next budget period.
Contact SPA

Please contact your assigned SPA Financial Analyst for assistance with carryover that requires sponsor approval.

Last modified March 01 2018 05:11 PM

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