University of Vermont


Resources for Clubs
Click on the resource name for a description
How To Get It
Budget Materials for  FY17 (To be uploaded December 9th)
These documents are due February 5th, 2016

*Budget Request emailed to

*Food Budget (If applicable) emailed to

*Club Inventory sheet (MUST be filled out and submitted even if the club does not own anything) emailed to

*Contractual agreement should be PRINTED and handed in to Sara at the front desk.

*Club Information sheet is completed on the Lynx.

Budget Request Spreadsheet

Food Budget Request

Inventory Sheet

Contractual Agreement

Club Information Sheet

Budgeting Workshop Presentation
This presentation will help you create your FY16 budget
The FY17 budget presentation will not be available until after the workshop on January 27th and January 28th, 2016

SGA Constitution & Operational Documents
The SGA Consititution provides guidelines by which the Senate and Clubs must operate.

SGA Constitution
SGA Operational Documents

Recognized SGA Clubs and Contacts
All SGA clubs and club contacts can be found on our SGA Directory
Please visit The Lynx for further descriptions and information directly from clubs.

Visit SGA Directory

User's Guide for The Lynx
A step-by-step guide for all Lynx users.


SGA Financial Policies & Calendar for FY16
This document outlines all SGA financial policies and procedures

Financial Policies
Financial Calendar

Clubsigner Manual
The Clubsigner Manual further outlines financial policies and procedures for clubs.  Club signers must read the Treasurer's Manual before they can access their club's funds.


Clubsigner Workshop Presentation
Every fall, the SGA Treasurer and Business Accounting Specialist present a workshop for all clubsigners.  In this workshop, the financial policies and procedures and forms are explained.  

You can download the presentation from the most recent workshop here.

Clubsigner Quick Reference Guide

Quick Reference
Treasurer's Account Ledgers
These forms are for clubs to be recording expenses.  They should be updated regularly.  They will be collected and reviewed by the Finance Office during budget season.

Account Ledgers

The chartstring number is used for internal charges to your club's account.  The source number identifies your club, and the fund number indicates which account the funds should come from.

Club Workshop Hazing Presentation
This is an overview of the University hazing policy for clubs and organizations.


Club Source Numbers

Find your club's source number here.


Supplemental Funding Request Forms
All supplemental funding requests must be made online. Read the instructions for each form carefully. You must be logged into The Lynx to view and submit these forms.

Supplemental Request Forms

Club Code of Conduct
The Code of Conduct provides guidlines for clubs to stay in good standing with the SGA.


SGA Organization Recognition Requirements
Looking to start a new club?  This document will help to guide your club through the process of becoming a recognized SGA organization.
Contact the sga office, with questions, or when you have all of the materials prepared to proceed with the recognition process.  

Clubsigner Social Justice Workshop

Davis Center Event Planning Checklist
Guidelines and helpful hints for planning events and meetings in the DC. Be sure to start planning early!

Licensing  Requests
Products such as clothing, uniforms, furniture, or other items (excluding letter-head, envelopes, recruitment and/or departmental materials subject to publications) using the University's names, marks, logos, seals and/or symbols made for the sole use of a department or student froup for fund raising purpuses consistent with the department's or student group's mission are sunject to a 4% royalty to be paid by the licensee.  The approval form must be completed and approved by the Licensing Coordinator.  Once the design and vendor are approved, the form must be submitted with the credit card order form or Purchase Order form to the SGA Office. You MUST have your waiver approved before you allow a vendor to make your product. 

The filled out approval form, as well as copy of the proof of the product, should be brought to either Leon Lifschutz or Sara Fletcher in the SGA office to be sent to the Licensing Coordinator.
Download Approval Form

Licensed Vendor List

Catering Requests
Catering requests are filled out when you request space through Virtual EMS.  If you have questions or concerns, please contact Conferences and Events,

Catering Waiver
A catering waiver is required to serve food from off-campus at UVM sponsored events.  The waiver must be filled out and submitted online a minimum of 14 days prior to the event.

Catering waivers are requested when you create your space request in the Virtual EMS system.  You can also go back into your request in EMS and request a waiver after you have created your space request.

You can use the "Online" link to go directly to the Conference and Event Services website and fill out a catering waiver.  If you need further directions, please refer to the "Online" link and reach out to


Reserving Space on Campus (Virtual EMS)
SGA Organizations may reserve space on campus for meetings and events by filling out an online form.  This form can be used to reserve rooms as well as tables in the Davis Center and in front of the Library.  All space requests must be made at least five working days prior to the event. 

Clubsigners are the only club members that are allowed access to this site.  For first time clubsigner use, you will have to take a short quiz and you will receive an email when you are granted access.

Please click on the link to the right to visit the website.

*Please note that all space reservations may be subject to charges for set-up and clean-up time.

Virtual EMS

SGA Transportation Policy
Risk Management guidelines for travel and transportation.


SGA Professional Development Fund
This form should be filled out and turned in to the SGA Office Coordinator, Sara Fletcher, she will set up a meeting for you to meet with the SGA Treasurer when you turn it in.

Hazing Prevention
Understanding Social & Psychological Dimension of Hazing

Last modified November 10 2015 11:49 AM

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