Timeline | Winter Break | Spring | Summer |
---|---|---|---|
Associate Deans provide to OIE the list of courses the unit will support in the following academic year (both new and repeat) | For AY24-25: March 2024 For AY25-26: November 2024 | For AY24-25: March 2024 For AY25-26: November 2024 | For AY24-25: March 2024 For AY25-26: November 2024 |
OIE sends instructions and next steps to faculty approved to submit course proposals | For AY24-25: March 2024 For AY25-26: December 2024 | For AY24-25: March 2024 For AY25-26: December 2024 | For AY24-25: March 2024 For AY25-26: December 2024 |
Faculty course snapshot due to OIE (new courses only) | For AY24-25: March For AY25-26: January | For AY24-25: March For AY25-26: January | For AY24-25: March For AY25-26: January |
Final draft budget, GoAbroad proposal, and supporting documentation due to OIE | For AY24-25: April 15 For AY25-26: March 15 | For AY24-25: April 15 For AY25-26: March 15 | For AY24-25: June 15 For AY25-26: March 15 |
Faculty begin to recruit students, student applications open in GoAbroad, and deposits accepted | July 1 | September 15 | November 1 |
Study abroad fair (course marketing materials due two weeks in advance) | N/A | September | January |
Student application deadline in GoAbroad | September 5 | November 18 | January 27 |
Go/No Go Deadline - Decisions made by sponsoring academic unit based on deposits | September 12 | November 25 | February 3 |
Faculty issue course registration overrides to students | November | November | March |
Student and faculty GoAbroad pre-departure deadline | November 1 | January 15 | March 15 |
Faculty predeparture budget meeting with OIE and academic unit business analyst, and health & safety meeting with OIE (new faculty/faculty leading new courses will have additional required pre-departure meetings) | December | February | April |
Student pre-departure meetings complete | December 10 | February 15 | April 30 |
Faculty submit expense tracking sheet and receipts | Within one week of student travel completion | ||
Sponsoring academic unit reconciles program expenses/submits reconciled budget to OIE | Within 30 days of student travel completion |