University of Vermont

College of Arts and Sciences

Department Chair's Handbook

Faculty Workload

Workload (Article 16 of the CBA)

Chairs are responsible for the scheduling and assignment of all faculty under their direction and for supervising the preparation of their faculty’s workload plans. They should meet with faculty during the spring semester to discuss workload for the following academic year. This discussion will include estimated enrollment numbers for the courses the faculty member may be assigned. Chairs review workloads with their faculty, sign the forms, and submit them to the Dean’s office both in hard copy and electronically (uploaded to Sharepoint) by March 22, 2013.

  • Using the most current workload forms prepare drafts of workload plan forms for each full-time (.75 FTE or greater) faculty member in your department. Fill in the following for each workload form A (see instructions):
    1. Name
    2. Rank
    3. Appointment Type (normally 9-months for CAS faculty)
    4. FTE
    5. Courses to be taught in fall and spring, including semester, course number, title, number of credits, number of course equivalents, and estimated enrollment (which for most will be the enrollment cap for the course)
    6. Any course releases (for administrative assignments, junior research leaves, sabbatical leaves, etc.)
    7. Estimated number of academic advisees (undergraduate and graduate)
    8. Any other teaching activities (e.g., undergraduate research, new course development, etc.)
    9. Percent distribution values for Teaching (Advising and Instruction separate and totaled), Scholarship/Research/Creative Activity, and Service (and Administrative assignments, if appropriate)
  • Workload Form B is for any additional or supplemental compensation that is paid by UVM but funded beyond base salary. This includes teaching paid by Continuing Education (during the appointment period and during the summer) and summer salary funded by a grant or contract from an external agency.
  • Compensation provided during the year that is NOT from UVM is not reported on this form. The Report of External Employment should be used to document compensation from non UVM sources.
  • Have faculty review workload drafts, and ask them to complete the scholarship and services sections as appropriate. Every section must have either generic boilerplate text or text provided by the faculty member. Sections cannot be left blank with just a percentage recorded.
  • Meet with each faculty member during the spring semester to discuss their workload plan form, and make any agreed upon changes in the Word document for that faculty member.
  • Upload each workload plan form as a Word document to your department’s workload plan form folder on Sharepoint. (Do not upload pdfs; it is not unusual for a document to need to be changed at some point and only Word documents can be edited. PDF scans will be deleted.)
  • Print copies of each form, have each faculty member sign and date their form, and sign and date the forms as chair. Deliver signed copies of workload plan forms for each faculty member in your department to Sarah Gilmore in the CAS Dean’s Office no later than Friday, March 22, 2013.
  • Once submitted, forms will be reviewed and if approved, signed by the Dean prior to the chair’s annual evaluation meeting in April. If changes are deemed necessary, you will be informed of the needed changes, and we will ask you to review the changes with the faculty member, and print and sign the form(s), and bring them to your annual evaluation meeting.
  • Workloads are reviewed with the Dean in the chairs’ meetings in April to discuss annual faculty evaluations.
  • Unless the faculty member is told otherwise by July 1, the workload plan developed by the faculty member and chair for submission to the Dean shall be considered approved by the Dean.
  • Faculty may request to adjust the workload plan at any time.
  • General workload responsibilities of tenured and tenure-track faculty include teaching, academic advising, research/scholarship/creative activity, and service.
  • General workload responsibilities of lecturers and senior lecturers include teaching and may also include academic advising, service, and research related to teaching.
  • In assigning work to probationary tenure-track faculty, the chair, with the approval of the dean, will provide a lesser teaching load or some other workload accommodation by the fourth year of service to allow the faculty member to devote more time to research/scholarship/creative activity in preparation for his or her tenure review. Such a reduction will be no less than two courses, or its equivalent. The scheduling of the course reduction shall be done in consultation with the faculty member and, unless the faculty member agrees, shall not be during the first appointment year.
  • Nine-month faculty with academic-year appointments must be available for work no later than one week before the beginning of the fall semester and up to one week after Commencement in the spring semester, except for university holidays and the period from December 23 to January 2.
  • All faculty are generally expected to participate in traditional academic exercises and functions such as Commencement, convocations, honors days, and student orientations.
  • All faculty who are new to the bargaining unit are required to attend New Faculty Orientation.
  • Forms (Sharepoint)
  • Instructions (Sharepoint)
  • Examples (Sharepoint)
  • Please contact Sarah Gilmore ( with any workload-related questions.

Last modified April 30 2015 06:44 PM

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