University of Vermont

The College of Arts and Sciences

Resources for Chairs & Administrators

Sample Appointment Letters

Format for Preparing Appointment Letters

  • Use sample letters only.
  • Use the same font and font size throughout the letter.
  • Reduce font size and/or adjust margins to allow for a single page letter.
  • If two pages are absolutely necessary, include the addressee's last name and the page number in the bottom right-hand corner of each page (i.e., Smith, page 1 of 2; Smith, page 2 of 2).
  • Do not date letter (HR will date letter prior to mailing).
  • Type both the name and title of the Department Chair on the signature line.
  • Print on department letterhead.
  • Type (do not handwrite) the address on envelope.

Required Documents for Submission of Appointment Letters

    Submit to Arts and Sciences HR Business Office, 438 College Street:
  • The original appointment letter on department letterhead signed by the Chair. (The Business Office will prepare all tenure-track appointment letters.)
  • One copy of the appointment letter.
  • An addressed (typewritten) large envelope (used to mail multiple HR forms) for new hires or business-sized envelope for faculty reappointments.
  • A completed Personnel Action Set-up and Salary Distribution Form.

Sample Appointment Letters from the Provost's website


Last modified May 13 2015 04:03 PM