University of Vermont

College of Arts and Sciences

College of Arts and Sciences ByLaws

Approved by CAS Faculty: February 2008

BYLAWS OF THE FACULTY OF THE COLLEGE OF ARTS AND SCIENCES OF THE UNIVERSITY OF VERMONT

I. Membership
  1. General Membership
    The Faculty shall consist of all persons holding academic rank in the College of Arts and Sciences or in a department or program that offers a major in the College of Arts and Sciences.
  2. Ex Officio Membership
    The President, Provost, Dean of Libraries, and the Honors College Dean shall serve as ex officio members of the faculty.
  3. Voting Membership
    Faculty members with voting rights shall consist of all persons with an appointment of at least 0.75 FTE (full time equivalent) holding one of the following academic ranks as their primary appointment in the College of Arts and Sciences or in a department or program that offers a major in the College of Arts and Sciences: Professor (Assistant, Associate or Full), Clinical Professor (Assistant, Associate or Full), Research Professor (Assistant, Associate or Full), Lecturer (all ranks), or Instructor.
II. Officers
  1. The Presiding Officer
    The Dean shall preside at meetings of the Faculty. In the Dean’s absence, the Dean’s designee shall preside.
  2. The Secretary
    The Secretary shall be appointed by the Dean, subject to the consent of the Faculty.
    1. The Secretary shall be responsible for recording the minutes of all meetings of the Faculty. These minutes should state accurately all main motions – except any that were withdrawn – giving the wording of each motion that was adopted or otherwise disposed of, including any amendments, and identifying the maker(s) and seconder(s) of the motions and amendments. These minutes, when approved by the Faculty, shall be the official record of all actions taken by the Faculty.
    2. Should the Secretary be absent from a meeting of the Faculty, the Presiding Officer shall appoint a substitute.
    3. The Secretary shall be responsible for preserving and making accessible to the Faculty the minutes of all meetings of the Faculty.
    4. The Secretary shall be responsible for maintaining and updating the General Membership and Voting Membership lists.
  3. The Parliamentarian
    The Parliamentarian shall be appointed from the general membership by the Dean, subject to the consent of the Faculty.
    1. The Parliamentarian shall provide advice on questions of parliamentary procedure.
    2. The term of service for the Parliamentarian shall be three years.
    3. Should the Parliamentarian be absent from a meeting of the Faculty, the Presiding Officer shall appoint a substitute.
III. Meetings
  1. Frequency.
    Meetings of the Faculty shall be held at the call of the Dean at least six times during the academic year, including one in March at which nominations for standing committees shall be presented.
  2. Warning.
    Except as provided for in Section III.H (below) with regard to special meetings, the Dean shall furnish to the Faculty a written notice, an agenda, and the minutes of the previous meeting at least seven calendar days prior to the next meeting.
  3. Non-Agenda Items.
    Items not included on the agenda may be discussed at a meeting, but not voted upon at the meeting, except items of an urgent and timely character, as provided for in the latest edition of Robert’s Rules of Order or elsewhere in these Bylaws.
  4. Quorum.
    A quorum at regular meetings shall consist of those voting members present at a meeting.
  5. Procedures.
    1. The Rules contained in the latest edition of Robert’s Rules of Order shall be the procedural authority, except where inconsistent with the provisions of these Bylaws.
    2. For action to be taken on a motion that pertains to curricular issues of a department or program, a Faculty representative from that department or program must be present.
  6. Committee Reports.
    1. College and ad hoc Committees.
      Standing and ad hoc committees of the College shall report to the Faculty as described elsewhere in these Bylaws.
    2. Faculty Senate Committees.
      One of the College representatives to each of the Faculty Senate Standing Committees shall report to the College at its November and April meetings.
  7. Written Ballots.
    Written ballots shall be provided either on paper or via electronic means to the entire voting membership. Whenever possible, the written ballot results shall be tabulated in time for presentation at the next regularly scheduled meeting of the Faculty.
    1. Written ballots shall be required for: revision of these Bylaws (see Section VII), revision of general or distribution requirements, creation of new degrees, deletion of existing degrees and revision of graduation requirements.
    2. By a two-thirds majority vote of those present and voting for or against (that is, excluding abstentions) at a College meeting, the Faculty may decide to submit other items of interest to the College to a written ballot of the entire voting membership.
    3. Measures submitted to a written ballot shall pass if a two-thirds majority votes in favor after abstentions and invalid ballots are excluded. However, election of specific individuals to posts or committees shall require the highest number of valid votes cast (see Section V.F.d.i).
  8. Special Meetings.
    Special meetings shall be called by the Dean upon the petition of twenty-five members of the Faculty; such meetings shall be held within seven calendar days of the presentation of the petition and with at least three calendar days’ warning.
IV. Standing Committees – General Provisions
  1. Only tenured and tenure-track Faculty members with voting rights and having a primary appointment in the College of Arts and Sciences are eligible to serve on standing committees, subject to any limitations or exceptions specified in these Bylaws.
  2. Tenure-track Faculty members holding the rank of Assistant Professor become eligible to serve on a standing committee after the semester of their first reappointment review.
  3. Members of standing committees shall serve for a three-year term. When a standing committee member resigns or is otherwise unable to serve, a replacement shall be chosen according to the membership rules of the particular committee.
  4. No more than one person from any department shall serve on any one standing committee at the same time.
  5. No Faculty member shall serve on more than one standing committee of the College at the same time, except where noted in these Bylaws.
  6. Three-year terms of service shall begin at the start of the fall semester following election. Replacement terms of service shall begin immediately.
  7. No member shall serve consecutive full terms on any standing committee.
  8. Except where specifically noted, no person holding the title of Assistant Dean, Associate Dean, or Dean shall serve as Chair or as a member of a standing committee.
  9. Except where specifically noted, standing committees shall elect as their Chair a member who will have served for at least one year, whenever possible.
  10. The membership of all standing committees shall be reported to the Faculty with the agenda for the first meeting of the academic year.
  11. Standing committee meetings shall be called by the Committee’s Chair or by a majority of its voting members.
  12. All standing committees shall be responsible to the Faculty and shall report to it at least once a year.
V. Standing Committees
  1. Academic Planning and Budget Committee
    1. Responsibilities and Activities This Committee shall advise the Dean regarding:
      1. academic planning, faculty development, and program development;
      2. criteria and priorities to be used for program and budget adjustments;
      3. the identification of a minimal scope or core of academic programs, instructional depth, and faculty size that must be preserved to maintain the quality of instruction and research in the College; and
      4. other appropriate long-range planning activities as requested by the Dean.
    2. Membership
      The Committee shall consist of eight Faculty members, with two representatives, one elected and one appointed by the Dean, from each of the following four areas: Fine Arts, Humanities, Natural Sciences, and Social Sciences. Those members appointed by the Dean may concurrently serve on a second standing committee. The terms of membership shall be staggered, with three members elected/appointed in each of two consecutive years and two in the third year. The Dean and an Associate Dean of the College shall serve as ex-officio members of this Committee.
  2. Academic Studies Committee
    1. Responsibilities and Activities
      1. This Committee shall be responsible for reviewing petitions and requests for special consideration in regard to College regulations, academic standards, or graduation requirements, and shall act for the Faculty in these matters.
      2. In addition, the Committee shall administer the Individually Designed Major and Minor programs.
      3. The Committee shall recommend to the Faculty policies or revisions of policies that may be necessary for the implementation of its duties.
      4. The Committee Chair shall call meetings as needed. The nature of the Committee’s work requires that it meet approximately three weeks following the end of both the fall and spring semesters (i.e., in January and in June).
      5. Under pressing circumstances, when it is impossible or unfeasible for the Committee to meet, the Chair may act unilaterally in the name of the Committee, but shall report all such actions to the Committee at its next meeting. However, cases involving the possibility of students being dismissed for academic reasons shall be acted upon by the Committee and not unilaterally by the Chair.
    2. Membership
      The Committee shall consist of five Faculty members, with at least one representative from each of the following four areas: Fine Arts, Humanities, Natural Sciences, and Social Sciences. The terms of membership shall be staggered, with two members elected in each of two consecutive years and one in the third year. The Committee shall also include the Dean or the Dean’s representative without privilege of vote but as Chair, and invited representatives of the Office of the Dean of Students, also without privilege of vote.
  3. Admissions Committee
    1. Responsibilities and Activities
      This Committee shall be concerned with all aspects of admission to the College of Arts and Sciences, and will particularly monitor the quality of applicants, review Admissions Office policies as they affect the College, and may read selected applications. The Committee shall make periodic reports to the faculty of the College and shall, when needed, make specific recommendations for action. It shall also be the responsibility of this Committee to facilitate and promote faculty participation in those activities that will enhance the College’s ability to attract high quality students.
    2. Membership
      The Committee shall consist of six Faculty members, with at least one representative from each of the following five areas: Fine Arts, Humanities (except Languages), Languages, Natural Sciences, and Social Sciences. The terms of membership shall be staggered, with two members elected in each of three consecutive years. The Committee shall also include the Dean, an Associate Dean, and a member of the Dean’s staff, all without privilege of vote.
  4. Curriculum Committee
    1. Responsibilities and Activities
      This Committee shall be responsible for the evaluation and maintenance of the College curriculum. The Committee shall consider for approval all new courses and curricula as well as all changes in, or deletion of, existing courses, curricula, general and distribution requirements, in the context of the overall needs and direction of the College. The Committee shall present its recommendations to the Faculty.
    2. Membership The Committee shall consist of seven Faculty members, with at least one representative from each of the following five areas: Fine Arts, Humanities (except Languages), Languages, Natural Sciences, and Social Sciences. The terms of membership shall be staggered, with two members elected in each of two consecutive years and three in the third year. The Committee shall also include the Dean, an Associate Dean, and a member of the Dean’s staff, all without privilege of vote.
  5. Faculty Standards Committee
    1. Responsibilities and Activities
      1. This Committee shall be responsible for advising the Dean in matters concerning reappointment, tenure, promotion and requests for sabbatical leaves.
      2. The Committee shall receive from the Dean all recommendations on reappointment, promotion, and tenure, as well as all recommendations for sabbatical leaves, that are submitted by department Chairs. The Committee shall assess the candidate’s record or request and shall make a written recommendation to the Dean on the proposed personnel action under review. The written evaluation shall include not only a vote, but also a fair representation of the rationale for it. Committee members shall recuse themselves from direct participation in actions pertaining to candidates from their department.
      3. The Committee may evaluate the standards for granting reappointments, tenure and promotions that are administered within the College, and report its findings to the Faculty.
    2. Membership
      Given the unique function of this Committee, special consideration must be taken to ensure that its composition reflects both the disciplinary breadth and institutional understanding needed to provide the appropriate context for the personnel decisions in which it participates. The Committee shall consist of five members with at least one representative from each of the following four areas: Fine Arts, Humanities, Natural Sciences, and Social Sciences. Faculty members eligible for service on the Committee shall be: All tenured Professors and tenured Associate Professors. Department Chairpersons and persons holding the title of Dean or Associate Dean shall not be eligible for service on this Committee. The terms of membership shall be staggered, with two members being elected in each of two consecutive years, and one in the third year.
  6. Honors Committee
    1. Responsibilities and Activities
      This Committee shall administer the College Honors Program.
    2. Membership
      The Committee shall consist of eight Faculty members, with at least one representative from each of the following six areas: Fine Arts, Interdisciplinary Studies, Humanities, Literature, Natural Sciences, and Social Sciences. Interdisciplinary Studies includes those non-departmental majors and minors whose courses are drawn from at least two of the College’s four main disciplinary areas of Fine Arts, Humanities, Natural Sciences, and Social Sciences. Candidates who are eligible to run for election from more than one area (as will be true for candidates eligible for the Interdisciplinary Studies position) shall specify the area they wish to represent or whether they wish to run at large. Terms of membership shall be staggered, with three members being elected in each of two consecutive years, and two in the third year.
  7. Nominations and Elections Committee
    1. Responsibilities and Activities
      1. This Committee shall be responsible for presenting a slate of nominees for membership on all standing committees, including College representatives on standing committees of the Faculty Senate and, when appropriate, ad hoc committees of the College. The Committee should be sensitive to the preservation of balanced slates that are representative of the constituencies being served.
      2. The slate of nominees presented to the Faculty for election to the Senate Professional Standards Committee shall include only those faculty identified in the Bylaws of the Faculty Senate as eligible to serve and who hold tenure and the rank of Associate Professor or Professor.
      3. The Committee shall be responsible for the preparation and distribution of written ballots, including those identified in Section III.G.1. The Committee shall then count the ballots and report the tally to the College. Elections for Senate committees shall be conducted by the Senate according to the Senate’s Constitution and Bylaws. The Chair of the Nominations and Elections Committee shall ensure that the relevant slate of candidates is turned over to the Senate for this purpose following the March College meeting.
      4. The Committee shall employ these rules for the nominations and elections process:
        1. Since each standing committee includes one or more members from particular disciplinary areas within the College and, in a number of cases, may also draw members from the College at large, candidates for election must specify in advance whether they are standing for election as a representative of a disciplinary area or at large. In the former case, their primary appointment must be in a department from that area. In tallying votes for openings in a disciplinary area or in the at-large category, the Committee shall declare elected the nominee(s) receiving the most votes.

          (Please see attached disciplinary area membership list approved by CAS faculty in May 2010.)
        2. When the number of candidates nominated is fewer than or equal to the number to be elected, those candidates shall be declared elected.
        3. For annual elections, the slate of nominees shall be circulated with the agenda for the March meeting. Nominations may also be made from the floor at this meeting. Ballots shall be distributed to the voting membership and votes tabulated no later than the last day of the spring semester.
        4. For unanticipated vacancies or to present a slate of nominees for ad hoc committees, the Committee may, at any meeting, present nominations, provided that the list of nominees is circulated, with the agenda whenever possible, but no later than forty-eight (48) hours prior to that meeting. Nominations may also be made from the floor.
    2. Membership
      The Committee shall consist of five Faculty members, with at least one representative from each of the following four areas: Fine Arts, Humanities, Natural Sciences, and Social Sciences. The terms of membership shall be staggered, with two members elected in each of two consecutive years and one in the third year. The Committee shall also include an Associate Dean and a member of the Dean’s staff, both without privilege of vote.
VI. Ad Hoc Committees
  1. Purpose and Duration.
    The Faculty or Dean may establish an ad hoc committee for a goal or purpose that falls outside of the purview of a standing committee. The committee will dissolve when its assignment is complete or within one year, whichever is shorter.
  2. Membership.
    Since the tasks of an ad hoc committee cannot be predicted in advance (except for the case of the ad hoc committee to revise the Bylaws—see part E, below), the membership of an ad hoc committee shall be unrestricted but should be adequate to the committee’s purpose, care being taken to ensure that the membership of the College is adequately represented.
  3. Ad Hoc Committees Established by the Faculty.
    The Faculty may call for the establishment of an ad hoc committee if a two-thirds majority present at a College meeting approves a warned motion asking for the committee. Such a motion shall specify the proposed committee’s charge, duration of service, and whether its members are to be elected, appointed, or chosen by some other means. At the conclusion of its work, the committee shall report to the Faculty.
  4. Ad Hoc Committees Established by the Dean.
    The Dean may establish an ad hoc committee and determine the means by which its membership shall be chosen. The Dean shall report the purpose, membership, and duration of service of any such committee to the Faculty at the College meeting following its establishment.
  5. Ad Hoc Committee to Revise/Review the Bylaws.
    This ad hoc committee shall consist of the College Parliamentarian, one Dean’s Office staff member, one Associate Dean (ex officio, appointed by the Dean), and no fewer than three elected Faculty members who are tenured or tenure-track and have a primary appointment in the College of Arts and Sciences. The committee shall review the Bylaws at least every seven years and report its findings to the Faculty.
VII. Amendment of Bylaws

Any of the foregoing Bylaws may be added to, amended, or repealed by written ballot (see Section III.G). Amendments may be proposed by petition of ten percent of the Faculty membership, or by the ad hoc committee to revise/review the Bylaws (see Section VI.E).

Contact UVM © 2014 The University of Vermont - Burlington, VT 05405 - (802) 656-3131