What screen gives me a breakdown of all of the charges against my budget for this month, and is similar to the report of transactions on my budget report?
 

*** V23 - UVM Transaction Inquiry

Screen V23 shows all of the transactions that have been processed against your budget for the current month only.
 

Where is the account title displayed on screen V23, and how do I get a description of a certain sub code being charged?

If you just type the budget # and hit enter, it gives you an account title in the upper right portion of the screen.

If you type in the sub code too and hit enter, it only gives you a description of the sub code.
 

What is a transaction code (TC)  used for, and what are the different types of transaction codes that appear on screen V23?

A transaction code is a two digit code used to identify the type of transaction being processed for a certain budget.

Different types of transaction codes and what they pertain to:

20's Range - Budgets

30's + 40's Range - Money received or spent (Receipts + Disbursements)

50's Range - Encumbrances (also referred to as open commitments)

60's Range - Journal Entries or Interdepartmental Billing --- (two sided;  debit and credit entries)
 

On screen V23, what is the 1st Reference field used for?

The 1st Reference # is used for a P.O. #, Encumbrance #, or a Special Ref. #
 

On screen V23, what is the 2nd Reference field used for?

The 2nd Reference # is used for a voucher # if it pertains to an invoice.
 

How do I find out what department charged my budget when there is a
2nd Reference on screen V23, with a Batch ID that starts with I6XXXX?

To identify the I6XXXX Batch ID:

*** H20 - Batch Identifier Listing

This is a listing of interdepartmental batches that get entered on line, most of them start with I6 and the initials that follow indicate what this screen says.

Is there a simple way to find out who is charging my budget?

Yes!

A simple way to find out who is charging your budget, is to type in the budget number that offsets your charge, and look at what the account title says.

If you need a description of the sub code; type it in.

Certain departments can not do this because of security reasons, if that is the case with your department; you can attain more information by going to the P06 screen.

How do I find out more information about another department's budget?

Use the **** P06 screen.  Type in their budget number and hit enter.  You may use this screen to acquire information about any department's budget.
 

What screen should I use to double check my data entries into the FRS System?

**** V23 -  UVM Transaction Inquiry

V23 is a terrific screen to use if you want to double check your data entries into the system, just type in the account number that you want to inquire about, and hit enter.
 

If my budget is a large one, how do I scroll forward to look at the next set of transactions on screen V23?

If there are more than 27 pages, you will get a message at the top of the screen saying there are more records: you must tab down to where it says: Next Page and hold the shift key down and type *** and hit enter ;  this will continue to bring you forward to see the next set of 27 pages, etc.

Or if you know that you want to scroll through more than 27 pages at a time, continue to type ***  in the next page field, and go to page 27 of that segment, and check to see if the date of the transactions is close to where you want to research.