Part I: SharePoint

SharePoint is a web-based collaboration service designed for small, medium and large enterprises to manage content, documents and digital collaboration. The UVM SharePoint hosted service (sharepoint.uvm.edu) offers a secure, directory integrated platform for students at UVM to share and collaborate on course work or any University related effort.

Objective:

This lab is designed to have a team of three to five students create a team SharePoint workspace on sharepoint.uvm.edu, connect to the space using their personal computing devices, customize the site, upload content, post announcements and provision access to the instructor of the course.

Deliverable:

Add your instructor to have Full Control over this team site (add to the Site Owners group). Send an email to your instructor with a link to your team site. CC all team members in the group.

Lab Requirements

This lab is best performed using the latest version of Internet Explorer available. Many features of SharePoint require the browser to be IE (Internet Explorer). You may use any browser you like to access SharePoint or to complete this lab but know that the screenshots demonstrating the steps are using Internet Explorer so you are encourage to use this browser for these steps.

Step 1 – Create a Team Site

1. Open http://sharepoint.uvm.edu

2. The second announcement on the main page should read ‘Create Your Own Site…’ Click on the link in the announcement to https://sharepoint.uvm.edu/_layouts/scsignup.aspx

3. You will then be prompted for your UVM credentials. NOTE: Be sure to qualify your name with CAMPUS\

4. Enter appropriate information. It is important to choose a site Title and URL Name that is unique and easy to remember. It is also a good idea to NOT use capital letters, spaces or punctuation in the URL name. Choose a simple descriptive name like bsad96team1.

NOTE: REMEMBER your site URL. You will need to know this to access the site.

5. Enter the UVM net ID for your partners in the ‘Additional Site Collection Administrators’ to grant them full control. The icon of a person with checkbox next to it is a great tool to resolve net IDs to their accounts.

6. NOTE the URL name you enter in the Website address section. This is the URL you will need to access this space in the future AND to connect SharePoint Designer to this space.

7. In the next permissions window, add the same accounts to the ‘Owners’ group as well.

8. Click OK and your site should now be available for all accounts granted permissions to access.

Step 2 – Customize the Site

1. Have each member of the team logon to the site created in step 1 by opening a browser and entering the URL address.

2. When prompted for your credentials enter your UVM username and password WITH ‘CAMPUS\’ qualifying your username

3. After logging into your team site, find the drop down labeled ‘Site Actions’ in the top right corner of the page and click on ‘Site Settings’

4. Under the ‘Look And Feel’ category, click on Site theme.

5. Choose a theme different than the default theme and Apply.

6. On the Site Settings page, select ‘Peoples and Groups’ in the ‘Users and Permissions’ column.

7. On the ‘New’ drop down, select ‘Add User’

8. In the Users/Groups text box, enter your UVM NetID (e.g. tichitte) and click on the ‘Check Names’ icon.

9. After clicking Check Names, the tichitte entry should resolve to CAMPUS\tichitte.. Scroll down the page and click OK.

10. Click on the ‘Home’ button

11. Open the Shared Documents space in the left hand column.

12. Using the Upload Document drop down, have each group member upload a test document (PDF, word doc, spreadsheet or .PPT) from their own workstation (lab machine , PC or Mac).

13. Return to the Home tab and using the ‘Add New Announcement’ link have each team member create an announcement stating what they will do before their next team meeting over the weekend.

14. Have one team member create a new Calendar event item with the Time, Date and location of your next planned team meeting.

Use this team collaboration space to store all project related files. The Share Documents space has additional features to Check Out / Check In documents or to configure ‘Alerts’ whenever documents are altered/uploaded….You are encouraged to use as many of the share point features as you like.